HR Records and Reporting
HR Records is responsible for the maintenance of the official Seminole State College employee files, entering employee data into the HR system, completing wage and employment verifications, processing name changes, managing advanced education process, monitoring time transferred from other State organizations and completing other employee related documentation.
HR Records guidelines for expected response times.
All changes for both full and part-time employee job records must be submitted via an Human Resources Action Form (HRAF). These forms are initiated and routed for approval by the department and submitted to the HR Records team at hrrecordsteam@seminolestate.edu.
HR Records provides wage and employment verifications for current and former Seminole State College employees.
Contact
Email: hrrecordsteam@seminolestate.edu
Phone: 407.708.2195
Fax: 407.708.2425
Name Changes
To effect a legal name change all of the following forms must be completed and submitted:
- Name Change form
- Completed I-9 with legal name and updated documentation
- Completed W-4 with updated name
Address Changes
Address changes are submitted to HR Records at hrrecordsteam@seminolestate.edu using the Employee Change of Address and Telephone Number form.
Personal Telephone and Email Changes
Personal Telephone and email changes can be made using Self Service.
Navigate to: My Seminole State > Employee Resources > My Contact Information
To request a compensation adjustment to base salary due to earning an advanced degree, submit documentation for the Advanced Education process to HR Records at hrrecordsteam@seminolestate.edu
Details on the process are found in the Advanced Education Procedure.
- Completed, signed application forms from the employee’s supervisor.
- Certified official transcript must be submitted prior to the incentive increase to base salary.
Sick Leave Time
Seminole State College allows the transfer of accumulated but unused sick leave from the following Florida public entities:
- Other Florida community or state colleges
- Florida Department of Education
- The State University System of Florida
- Any Florida district school board
- Florida state agencies
Transfer in: To initiate a transfer, the Human Resources department at the former institution should complete the Transfer of Accumulated Sick Leave form. Once complete, the form should be submitted to the HR Records Team at hrrecordsteam@seminolestate.edu
Important Note: Per College policy, at least 50% of the total sick leave balance at any time must be earned through employment at Seminole State College. Transferred sick leave will be credited in proportion to the sick leave earned at Seminole State College.
Transfer out: When requested, HR Records will email the unused sick leave balance to a new employer, after the employee’s last payroll is complete at Seminole State College.
Vacation Leave Time
Per the College’s Vacation Leave Policy (Policy 2.111), full-time service at other Florida College System institutions counts toward vacation leave accrual.
To have prior qualifying service credited, the Human Resources department at your previous institution should complete the attached Vacation Earned Service Years form, verifying the length of full-time employment. Once the form is complete, it should be returned to the HR Records Team at hrrecordsteam@seminolestate.edu.
Faculty must provide official transcripts by the end of the first term of employment.
Electronic Delivery
Order your transcript through your school or transcript vendor (Parchment, National Student Clearinghouse).
- Choose the "recipient delivery option"
- Enter the email address: hrrecordsteam@seminolestate.edu
Important: Do not select “Seminole State College” from the drop-down menu. Transcripts sent without the specific email will go to Student Records, not HR.
Alternative Delivery
If electronic delivery is not available, you may mail your official transcript to:
Seminole State College of Florida
Attn: HR Records
100 Weldon Boulevard
Sanford, FL 32773
NOTE: If you attended school outside of the U.S., you will need to have your official transcripts translated and evaluated by a NACES approved company, such as World Education Services or The Evaluation Company.