Employee Resources
Forms
- Supplier Application - New suppliers must complete and submit a Supplier Application form to be an approved Seminole State supplier. Send completed forms to the Purchasing Department via Seminole State Purchasing, campus mail, or by fax 407.708.2256.
- Agreement for Services - Please use this Agreement for Services form for contracted work. Completed paperwork must be emailed to the Director of Purchasing for review and signature.
- Publix/Sams Credit Card Request Form - Please use this form to request the use of the college's Publix or Sams credit card. Completed forms must be emailed to Seminole State Purchasing
- Purchase Order (PO) Change Request Form - Please use this form to request an increase, decrease, or any modification to an existing PO.
- Solicitation Request Form - Please use this form to formally initiate the procurement process for goods or services.
- Sole Source Request Form - Please use this form to document and justify circumstances where only one supplier is capable of providing the required product or service.
- To learn why Seminole State College collects Social Security numbers, read the Social Security number collection statement.
Resources
- Account Code Listing: List of common account codes with examples of their usage
- Competitive Bidding: District Board of Trustees policy
- Conduct Standards: Florida statute that outlines conduct standards for public officers, etc.
- Florida Sunshine Law: Florida statute
- Independent Contractor Status: IRS guidelines to determine if a vendor is an independent contractor or an employee
- Public Records: Florida Statutes
- Supplier Scams: Information about potential scams that may affect College employees
- Tutorials: Step-by-step Instructions on how to enter a requisition, order from Office Depot, find a PO number, etc.
- Shipping Policy Update: Effective July 1, 2025 the College will no longer use a centralized UPS account for inbound shipping. Moving forward, all shipping costs must be:
- Included in supplier quotes
- Reflected in the final Purchase Order