Account Categories

Commonly Used Account Codes
CodeDescriptionDescription/Usage
60501Travel – In DistrictEmployee travel within Seminole County (includes travel in College vehicle)
60502Travel – Out of DistrictEmployee travel outside Seminole County but within Florida
60503Travel – Out of StateEmployee travel outside of Florida (includes lodging, registration, transportation, etc.)
60504Travel – InternationalEmployee travel outside of the United States (includes lodging, registration, transportation, etc.)
60506Travel – StudentTravel by eligible student to be reimbursed by College
60507Travel – Non-EmployeeTravel by eligible supplier, District Board of Trustees member or College guest to be reimbursed by College
60508Travel – Employee RecruitmentTravel by eligible individuals for interview purposes (usually for key positions at the College)
60509Travel – Moving ExpensesTravel by eligible new employees for relocation purposes
60599*WebinarsRegistration fees for online seminars
61001Freight/Postage ReimbursableRegular delivery service paid by departments (1098T mailing, hand-carried items to U.S. Postal Service)
61003Postage Express DeliveryAny delivery service other than regular mail (UPS, FedEx, Express Mail, etc.)
61504Other Communication ServicesPhone installation and/or other miscellaneous communication costs (excludes maintenance and repair)
62001Printing/Duplicating – SupplierPrinting services performed by outside supplier
62501Maintenance/Repairs – BuildingOne-time repair to facilities (excludes technology-related repairs)
62502Maintenance/Repairs – Furniture and EquipmentOne-time repair to furniture or equipment (excludes technology-related repairs)
62503Maintenance/Repairs – GroundsOne-time repair to grounds
62504Service Contracts/AgreementsAny contract to maintain the College's facilities or equipment (excludes technology-related contracts)
62505Maintenance/Repairs – OtherAny maintenance or repair work that does not fit into the above categories (excludes technology-related maintenance and repairs)
62506*Maintenance/Repairs – ITOne-time repair related to technology
62544*Maintenance – SoftwareSoftware maintenance contracts
63001Rentals – FacilitiesRental of outside facility for 12 months or less
63002Rentals – EquipmentRental of equipment for 12 months or less
63003Rentals - VehiclesRental of vehicles for 12 months or less
63004Rentals – Copy MachinesRental of copy machine(s) 12 months or less
63005Rentals – OtherRental of items not related to facilities or equipment 12 months or less
63007RoyaltiesRoyalty payments for music, scripts, etc.
63101Lease Payments - FacilitiesLease payments for facilities greater than 12 months (asset value < $5,000)
63102Lease Payments - EquipmentLease payments for equipment greater than 12 months (asset value < $5,000)
63103Lease Payments - VehiclesLease payments for vehicles greater than 12 months (asset value < $5,000)
63104Lease Payments - Copy MachinesLease payments for copy machines greater than 12 months (asset value < $5,000)
63105Lease Payments - OtherLease payments for items not related to facilities or equipment greater than 12 months (asset value < $5,000)
64001Utilities - Heating FuelsGas/Oil for College facilities
64002Utilities - Water & SewerWater for College facilities
64003Utilities - ElectricityElectric for College facilities
64004Utilities - Garbage/RecyclingWaste/recycling collection for College facilities
64005Utilities - Fuel/VehicularFuel for College owned vehicles
64006Utilities - Hazardous waste removalHazardous waste disposal fee
64501Other Contractual ServicesServices that are contracted and not applicable to any other account code
64502Institutional MembershipMembership fees for professional organizations (personal memberships not permitted)
64505Advertising (Mandated by Statute)Advertising that publicizes District Board of Trustees and other public meetings (required by law)
64507Continued Instructional Services (State Funded)Instruction provided by outside agency and funded by the state of Florida
64508Temporary Personnel ServicesTemporary agency personnel and independent contractors
64509Other Services – Non-ContractedServices that are not contracted and not applicable to any other account code
64510Advertising (Not Required by Law)Advertising for recruitment and other purposes (not required by law)
64513Continued Instructional Services (Not State Funded)Instruction provided by outside agency and not funded by the State of Florida
64514*Technology ServicesTechnology services other than consultants or repairs/maintenance
64520Pmt to Sub-recipient (Grants only)Payment to Sub-recipient (Grants only)
64612Transportation (Grants only)Bus transportation (Grants only)
65001Consultant FeesServices provided by non-technology consultants (use code 65010 for technology consultants)
65002Honoraria FeesSpeaker fees
65003Legal FeesServices provided by outside attorneys, notary services, etc.
65006Engineering Fees (Grants only)Engineering Fees (Grants only)
65007Professional Fees – OtherProfessional services not listed in any other category
65008Accreditation FeesFees charged by an accreditation agency
65010*Technology ConsultantServices provided by technology consultants
65501Educational Materials/SuppliesClassroom materials that are consumed through use (pencils, paper, etc.) as well as subscriptions to professional publications
65502Office Materials/SuppliesOffice materials that are consumed through use (pencils, paper, etc.) as well as subscriptions to professional publications
65503Diplomas and CoversDiplomas and degree covers
65504Hazardous Materials – InstructionalProducts used for instruction that require special handling (science lab items, etc.)
65701Data Software – InstructionalSoftware for instructional use (not capitalized)
65702Data Software – AdministrativeSoftware for administrative use (not capitalized)
66001Maintenance Materials/SuppliesSupplies used to repair or maintain facilities
66002Custodial Materials/SuppliesSupplies used to clean or maintain facilities
66003Automotive Materials/SuppliesSupplies used to maintain College-owned vehicles
66004Grounds Materials/SuppliesSupplies used to maintain College grounds
66005Construction Materials/Supplies (Grants only)Construction Materials/Supplies (Grants only)
66006Hazardous Materials – Non-InstructionalProducts not used for instruction that require special handling
66501Athletic SuppliesItems used in athletic programs
66502Athletic UniformsPurchase of uniforms (excludes maintenance uniforms)
66503Food and Food ProductsLimited to departments with hospitality budgets
66505Departmental UniformsPurchase of uniforms (excludes athletic uniforms)
66506Grants Non-Tech Equip <$1KMinor non-technology equipment such as hand tools, tool chests, benches, etc. less than $1,000 (Grants only).
66507Grants Technology Equip <$1KMinor technology equipment such as computers, tablets, scanners, cameras, telephones, UPS battery backups, etc. less than $1,000 (Grants only).
66508Items for Promoting CollegeGiveaways used to promote the College (excludes publications)
73101Lease Payments LT - FacilitiesLease payments for facilities greater than 12 months (asset value > $5,000)
73102Lease Payments LT - EquipmentLease payments for equipment greater than 12 months (asset value > $5,000)
73103Lease Payments LT - VehiclesLease payments for vehicles greater than 12 months (asset value > $5,000)
73104Lease Payments LT - Copy MachinesLease payments for copy machines greater than 12 months (asset value > $5,000)
73105Lease Payments LT - OtherLease payments for items not related to facilities or equipment greater than 12 months (asset value > $5,000)
Minor Equipment Codes
(for items costing less than $1,000 that last more than a year and are not added to any other piece of equipment) 
70501Minor Equipment – Less than $1,000Non-technology equipment such as chairs, credenzas, bookcases, microscopes, etc.
70506*Minor Technology Equipment – Less than $1,000Technology equipment such as scanners, printers, faxes, DVD players, cameras, telephones, UPS battery backups, etc.
Asset Account Codes – Non-Depreciable
(for items costing $1,000-$4,999)
70601Educational Furniture/Equipment (Non-technology) $1,000-$4,999Furniture or non-technology equipment used in instructional offices, classrooms and labs
70602Office Furniture/Equipment (Non-technology) $1,000-$4,999Furniture or non-technology equipment used in Administration, Student Services and other non-instructional support offices
70603Construction/Maintenance Equipment (Non-technology) $1,000-$4,999Non-technology equipment purchased for use by the Facilities Department
70604Vehicles – $1,000-$4,999New or pre-owned cars, vans, trucks, mules, Cushmans or security carts purchased for non-instructional use on campus
70605Athletic Equipment (Non-technology) $1,000-$4,999Non-technology equipment purchased for use by the Athletics Department
70606*Technology Equipment – $1,000-$4,999Technology equipment such as scanners, printers, servers, cameras, CPUs, laptops, overhead projectors, document cameras and telephones
70696*Grantor Computer Equipment – $1,000-$4,999For grants only. Technology equipment purchased for other agencies.
Asset Account Codes – Depreciable
(for items costing $5,000 or more)
71011*Technology Equipment >= $5,000Technology equipment such as scanners, printers, cameras, telephone systems, servers, network equipment and UPS battery backups
71021Vehicles >= $5,000New or pre-owned cars, vans, trucks, mules, Cushmans or security carts purchased for non-instructional use on campus
71022Office Equipment (Non-Technology) >= $5,000Non-technology equipment used in Administration, Student Services, CTS and other non-instructional support offices
71023Educational Equipment (Non-Technology) >= $5,000Non-technology equipment used in instructional offices, classrooms and labs
71024Athletic Equipment (Non-technology) >= $5,000Non-technology equipment purchased for use by the Athletics Department
71025Maintenance Equipment (Non-technology) >= $5,000Non-technolgoy equipment purchased for use by the Facilities Department
71031Office Furniture >= $5,000Furniture used in Administration, Student Services and other non-instructional support offices
71032Educational Furniture >= $5,000Furniture used in instructional offices, classrooms and labs
* Technology expenditures include the purchase, lease and support of instructional and administrative IT resources and services recorded in all funds. IT resources encompass all forms of technology used to create, process, store, transmit, exchange and use information in various forms of voice, video and data.

 

Contact

Purchasing
407.708.2173
Fax: 407.708.2256