Semi-Monthly Pay Cycle Information for Part-time Employees
Starting on September 1, 2015, the College transitioned from the current monthly payroll schedule to semi-monthly (twice-per-month) paychecks for our part-time employees. Under the new pay schedule, part-time employees will be paid on the 15th (or preceding business day) and on the last College-recognized business day of each month.
Seminole State College's Payroll Services Office provides employees with accurate and timely compensation information.
Payroll Services is located in building A, in the Financial Services area, room A-103, on the Sanford/Lake Mary Campus.Info
Payroll and employee benefits represent one of the largest operating expenses for the College. Proper reporting of employee hours and leave is crucial to the overall accuracy of the organization's financial statements.
The online resources below are designed to help you access your personal payroll information and resolve inquiries. For more information, call 407.708.2513.
All Seminole State employees are eligible for and encouraged to have their net pay automatically deposited into their checking and/or savings account at any banking institution in the United States. To initiate or update your direct deposit, visit MySeminoleState, and select "Payroll and Compensation" from the Employee menu. You may also complete a Direct Deposit Authorization Agreement and submit it to Payroll Services.
Please allow one pay period for direct deposit initiations or changes to take effect. You may receive a printed paycheck during this time.
If you have any questions regarding direct deposit, call Payroll Services at 407.708.2513 or 407.708.2541.
W-4 Tax Information
Your completed W-4 employee withholding allowance certificate helps Seminole State determine the amount of federal income tax to withhold from your paycheck. To update this information and make withholding changes for future pay, visit MySeminoleState, and select "Payroll and Compensation" from the Employee menu. You may also complete a printed W-4 and submit it to Payroll Services.
All Seminole State employees are paid once per month.
- Payroll Calendar 2019
- Payroll Calendar 2018
- College Academic Calendar
- Full-Time Faculty Overloads and Adjunct Faculty Equal Installment Pay Dates - 2019
- Full-Time Faculty Overloads and Adjunct Faculty Equal Installment Pay Dates - 2018
- Time Reporting Codes
The dates the College is closed are approved as paid holidays for full-time, 12-month employees. Faculty members who are on contract for a period less than 12 months will be paid for the holidays included in their contract.
The official College workweek begins on Sunday at 12:00 a.m. and ends at 11:59 p.m. the following Saturday. The full-time official workday is 7.5 hours, unless the College is operating on a Board-approved condensed summer workweek schedule.
Overtime and Compensatory Time for Non-Exempt Positions
Employees in non-exempt positions may earn overtime or compensatory time for hours worked in excess of the 37.5-hour workweek. Hours worked on official College holidays or paid non-duty days shall be paid at 1.5 times the regular hourly rate in addition to the holiday or non-duty pay. All overtime and compensatory time must be approved in advance and used within 90 days.
The maximum balance of compensatory time an employee may accrue is 75 hours. Use of compensatory time must be approved by the employee's supervisor in advance and should be exhausted prior to the use of vacation or personal leave.
You may download the Earned Compensatory Time/Overtime Form here.
Paid Holidays and Non-Duty Days
Faculty, Administrative Employees and Professional Employees
If you are required to work during a holiday or paid non-duty period, submit a Leave of Absence form to your supervisor with the dates you will be on duty. Enter the leave type as "Working During Holiday Break" and the time reporting code as "REG." Your supervisor should sign the Leave of Absence form and include a comment explaining why you are required to work and confirming that you have received approval to take an equivalent number of days off within 90 days of the end of the holiday or paid non-duty period. The Leave of Absence form should then be forwarded to Payroll.
Please note: Leave of Absence forms do not include a field for "Working During Holiday Break." You may have to cross through and write over a different leave type when completing your form.
An additional Leave of Absence form must be filled out and signed by your supervisor when you plan to use your compensatory time. The time should be entered with the time reporting code of "HOL" and recorded as such in Time and Labor.
Career Service Employees
If you are required to work during a holiday or paid non-duty period, please complete a time sheet and record the paid holiday or non-duty hours you will be working. Have your supervisor sign the time sheet and forward it to Payroll Services.
Hours worked during a holiday or paid non-duty period will be paid at 1.5 times your regular hourly rate in addition to the holiday or non-duty pay. Supervisors may offer compensatory time in lieu of additional pay.
Please Remember: No more than 75 hours of compensatory time may be accrued at any one time. All compensatory time taken must be approved in advance and used within 90 days. Compensatory time must be exhausted prior to the use of vacation, sick or personal leave. Any compensatory time not taken within 90 days should be paid out by submitting the overtime hours to Payroll Services.
If you have any questions regarding your paycheck or tax deductions, please call Payroll Services at 407.708.2513 or 407.708.2099. If you have questions about your leave balances or benefits premiums, call the Benefits Office in the Human Resources Department at 407.708.2341.