Navigate to: Home > Time and Labor > Report Time > Rapid Time
(Code all paperwork with your employee ID number and all appropriate leave taken, earning and account codes prior to entry.)
Click the Add a New Session tab.
- Description: Add your department ID number, as well as your name, term adjuncts, your full- or part-time status, etc.
- Template Type: Elapsed (system default)
- Rapid Time Template: ELAP_TMP1 (system default)
- Add/Replace: Add (system default)
Begin entering data.
Rapid Detail Information:
It is recommended to Save after each entry.
Record your session number.
Print the session when finished. Verify your entries on the printed version and correct any errors. It is much easier to correct errors before you submit the session.
Submit the session after you have verified the entries and only during the Scheduled Submit day designated on the Time and Labor Monthly Planner.
Do not submit a session more than once in a reporting period, as it will create duplicate entries.
Scroll to the top of the page and click the Process Monitor link.
Click the Refresh button until it is finished processing to Success!Note: Time Administration (TA) process is run nightly. TA takes the time you have submitted, verifies it against the rules built into the system and prepares it for the approval process. It is important to submit your sessions on the scheduled day. Your session can always be entered early and saved.
The TA process is run in the evening on regularly scheduled submit days. Depending on the time you submit your session, you may need to wait until the TA process is run to check for exceptions (errors). This TA process applies the rules in the system that create exceptions.
5. Exceptions (Errors)
Navigate to Home > Time and Labor > View Exceptions and Attendance > Exceptions.
Group ID: Enter your department ID number.
Click Get Employees.
The Manage Group Exceptions page appears with the list of exceptions. You will only need to correct the Severity of Exception equal to high status. If the page is blank, you have no errors.
6. Correcting Exceptions Prior to Approval
Navigate to Home > Time and Labor > View Exception and Attendance > Exceptions.
Click Filter Options and enter the entry date.
Click OK to retrieve.
7. Clean Up Exceptions
Navigate to Home > Time and Labor > View Exception and Attendance > Exceptions
Click Clean up Exceptions.
Note: If the exception does not disappear, go to the timesheet page and correct your error(s). The timesheet page is used for correcting hours or time reporting codes.
Navigate to Manager Self Service > Report Time > Timesheet
Once this has been corrected, call Payroll Services to run Time Admin. After Time Admin has been run, go back to Step 7, Clean up Exceptions.
Note: If the exception does not disappear, call Payroll Services.
WARNING: Never Give out Your Security Code!
For more information, review the College's policy on the Acceptable Use of College Information Technology.