Payroll Time Reporting Codes for Time Entry

Full-time reporting codes

Full-time overtime and full-time professor's overload pay are to be submitted to Payroll Services for entry.

ALU Annual Leave
SLU Sick Leave Used
SLC Sick Leave Carryover
SPU Sick Leave Pool Used
PLU Personal Leave Used
LWP Leave without Pay - Salaried
CMU Compensatory Time Used
CRU Court Related Leave Used - FT
MIL Paid Military Leave - FT
PRL President's Personal Leave
WCU Workers Comp. - Injury in Line of Duty - FT
EMG Emergency College Closing - FT
FAL FMLA: Annual Leave Used - FT
FSC FMLA: Sick Leave Carry Over Used - FT
FSL FMLA: Sick Leave Used - FT
FWP FMLA: Leave without Pay - FT
FSP FMLA: Sick Leave Pool Used - FT

Compensatory Time may be awarded in lieu of compensation with the following:

  • The President or Vice President or their designee must authorize compensatory time in writing prior to the work being performed.
  • The employee may elect overtime pay instead of compensatory time.
  • Compensatory time shall be earned at the rate of one and one-half hours for each hour worked in excess of 37.5 hours in a workweek.
  • For each hour worked on paid non-duty days and holidays designated in the College calendar, one and one-half hours of compensatory time will be given.
  • No more than 75 hours of compensatory time may be accumulated at any one time.
  • Accrued compensatory time must be taken within a 90-day period. Use of compensatory time must be exhausted prior to use of paid vacation or personal leave and must be approved in advance.

Part-time reporting codes

CodesDescriptionGeneral Ledger
(GL) Codes
REG Regular PT Pay 51500, 52101, 53500,
53503, 54500, 56092,
56093, 56094, 56096,
52504, 56590, 57090
TPT Temporary PT Pay 55000, 56000, 56002,
56003, 56004, 56005,
56006, 56500, 57000
STU Student Pay - PT Student Aid 58300
FWS Federal Work Study - Financial Aid 58100
EMR Emergency College Closing PT  
MIH Paid Military Leave - PT  



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