Academic Calendar Committee (Procedure 1.0900.19)

Authority: F.S. 1001.64; FAC 6A-10.019; College Policy 1.020
Date Adopted: 04/13
Date of Review: 10/14; 06/15; 03/18
Date of Revision: 1/14; 06/15; 03/18
Related Policy:  1.020


The purpose of the committee is to develop the initial draft of the College’s Academic Calendar.


  1. The committee is responsible for:
    1. Holding an orientation session to educate the committee regarding the following:
      1. the role of the committee
      2. the calendar development process
      3. relevant Florida Statutes and Florida Administrative Code rules
      4. faculty contract days including duty days, planning, etc.
      5. equal number of scheduled meeting days for all classes, i.e. fifteen (15) Monday, Tuesday, Wednesday, Thursday, and Friday meeting dates during a full term
      6. dates of breaks, holidays, events (graduation, etc.)
      7. payroll dates
      8. time required for processing grades
      9. dates of the College’s Summer four-day work week schedule
      10. other considerations brought to the committee’s attention.
    2. Developing a draft of the College’s Academic Calendar that shall be presented to and approved by the Board of Trustees prior to the beginning of each fiscal year.
  2. The membership of the committee shall consist of the following:
    1. Vice President, Student Affairs
    2. An Associate Vice President from Academic Affairs
    3. A Dean from Academic Affairs
    4. Director, Enrollment Services and Registrar
    5. Director, Curriculum, Credentialing and Academic Scheduling
    6. Associate Director, Payroll Services
    7. Associate Director, Student Accounting
    8. Manager, Human Resources Records and Reporting
    9. Manager, Academic Scheduling
    10. One faculty member from each of the following areas
      1. School of Academic Foundations School of Arts and Sciences
      2. School of Arts and Sciences
      3. School of Business, Health, and Public Safety
      4. School of Engineering, Design, and Construction.
    11. The UFF-Seminole Chapter President, or Vice President, or designee.
    12. Director, Student Financial Resources
  3. The Director, Enrollment Services and Registrar shall chair the committee.
  4. The Vice President of Student Affairs (who is a committee member) will forward the committee’s draft College Academic Calendar to Executive Team to initiate the process for eventual Board approval.
  5. The committee shall meet at least two times a year.
  6. The committee shall operate in accordance with Procedure 1.0900.


Recommended by Executive Team/CAC Date   3/20/2018
Signed by President E. Ann McGee Date   3/28/2018



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