Veteran's Fee Deferments (Procedure 5.2000)

Authority:Higher Education Opportunity Act 2008; F.S. 1004.085; F.A.C. 6A-14.092
Date Adopted:05/11
Date of Review:08/12; 10/14; 07/16
Date of Revision:01/13; 01/15; 11/16
Related Procedure(s):5.2100


"Department administrator" – Associate dean, program manager, or director, as applicable.
"Instructional materials" – Educational materials for use within a course that may be available in printed or digital format, including individual items that are sold, rented, or loaned as part of a bundled package.


The College shall make every effort to adopt textbooks and instructional materials that minimize the cost to students, while maintaining quality education and academic freedom.

  1. Adoption and Affordability

    1. College employee may not demand or receive anything of value in exchange for requiring students to purchase a specific textbook or instructional materials.
    2. Before textbook adoption is finalized, the College shall collect and maintain written or electronically transmitted certifications from course instructors and academic departments attesting:
      1. that all textbooks and instructional materials ordered will be used, particularly each individual item sold as part of a bundled package; and
      2. the extent to which a new edition differs significantly and substantively from earlier versions, and the value of changing to a new edition, when applicable
    3. In addition to the mechanisms to improve affordability listed below, the College may adopt policies that allow for the use of innovative pricing techniques and payment options for textbooks and instructional materials.
      1. The College provides, through financial aid and scholarships, consideration for those students who otherwise are unable to afford the cost of required textbooks and materials.
      2. The College makes every effort to ensure that used textbooks and textbook rental options are available to students in addition to the purchase of new textbooks.
      3. Faculty are encouraged to consider the extent to which an open-access textbook may be used, particularly for high-demand general education courses.
      4. The Office of Disability Support Services (DSS) provides assistive technology to students with disabilities to help them access textbooks and other materials needed for their studies.
    4. The bookstore manager shall post prominently in the course registration system and on the Website at least forty-five (45) days before the first day of class for each term, a hyperlink to lists of required and recommended textbooks and instructional materials for at least 95 percent of all courses and course sections offered during the upcoming term.
      1. For those classes added after the forty-five (45) day notification deadline, the bookstore manager shall post information about textbooks and instructional materials on the College’s Website as such information becomes available from department administrators.
      2. Faculty may not add required textbooks and instructional materials after the Web posting, except as provided by statute.
  2. Cost Review and Reporting

    1. Each semester, the Board of Trustees shall examine (a) the cost of textbooks and instructional materials for all general education courses to identify any cost variances among different sections of the same course, and (b) the percentage of textbooks and instructional materials that remain in use for more than one term. Wide cost variances and frequent changes in textbook and instructional materials selections shall be sent to the appropriate department administrator for review.
    2. By September 30 of each year, the Board of Trustees shall report to the Chancellor of the Florida College System:
      1. The textbook and instructional materials selection process for (i) general education courses that have a wide cost variance as identified in paragraph B.1., above, and (ii) high-enrollment courses;
      2. Specific initiatives of the institution designed to reduce the costs of textbooks and instructional materials;
      3. Policies implemented in accordance with paragraph A.4., above;
      4. The number of courses and course sections that were not able to meet the textbook and instructional materials posting deadline for the previous academic year; and
      5. Any additional information determined by the chancellor.

The President shall establish procedures to implement this policy.


“Any other College rule(s) which reference(s) the rule noticed herein shall be interpreted and enforced consistent with the new / revised rule upon its final adoption (unless otherwise indicated in the referencing rule(s)).”

Recommended by:Executive TeamDate08/2014
Approved:President, E. Ann McGeeDate08/2014