Planning and Budget Process Committee (Procedure 1.0900.3)

Based on Board Policy and Florida Statutes: F.S. 1001.64; College Policy 1.020
Effective Date: 2/92; Rev. 6/97; 4/02; 2/07; 5/11; 03/2013; 09/2014; 06/2015; 11/2015
Date of Review: 05/09; 08/11; 03/12; 09/14; 05/2015; 11/2015

Purpose

The purpose of the Planning and Budget Process Committee is to develop, implement, evaluate, and refine systematic, integrated college-wide planning, budgeting and evaluation processes that support the goal of institutional effectiveness.

Procedure

  1. In order to accomplish this the committee will:
    1. Develop and disseminate a college-wide planning and budgeting calendar that will allow all employees of the college to meet necessary deadlines to ensure a timely and effective process.
    2. Develop recommendations based upon the College's strategic plan for the overall annual operating budget's guiding principles.
    3. Develop and disseminate planning, budgeting, evaluation resource materials, and define processes for submitting annual plans and budget requests.
    4. Support the timely and continuous use of planning and budgeting tools and procedures such that all unit objectives, action plans, and resources are recorded and assessed.
    5. Review prior year’s planning and budgeting process to help inform future planning and budgeting cycles.
    6. Align committee's activities with the College's strategic plan.
    7. Review annual plans and produce an annual report of institutional results tied to the College’s strategic goals.
    8. Establish subcommittees or taskforces as needed to complete action items.
    9. Create, develop, and recommend specific action plans when necessary in regard to planning and budgeting.
  2. Membership on the committee shall consist of the following:
    1. Associate Vice President of Financial Services
    2. Associate Vice President of Institutional Effectiveness & Research
    3. Academic Affairs Planning Unit Manager representation, one from each area:
      1. School of Arts and Sciences
      2. School of Career and Professional Programs
      3. School of Engineering, Design, and Construction
      4. School of Academic Foundations
    4. One Planning Unit Manager from the Student Affairs Division
    5. One Planning Unit Manager from the Administrative Services Division
    6. One Planning Unit Manager from the Information Technology and Resources Division
    7. One representative from the President’s Division
    8. One Career Service representative from each Division:
      1. Academic Affairs
      2. Student Affairs
      3. Administrative Services
      4. Information Technology and Resources
    9. Institutional Effectiveness Planning Coordinator
    10. Budget Coordinator/Analyst
    11. Faculty Members, one from each area:
      1. School of Arts and Sciences
      2. School of Career and Professional Programs
      3. School of Engineering, Design, and Construction
      4. School of Academic Foundations
  3. The areas of Finance and Budget/Business Services and Institutional Effectiveness and Research will support the Committee.
  4. The Associate Vice President of Financial Services and the Associate Vice President of Institutional Effectiveness & Research shall co-chair the committee.
  5. The Chairs will have the responsibility to forward the Committee’s annual assessment to the liaison Vice Presidents.
  6. Except where membership is defined by position title, members shall serve three-year, staggered terms.
  7. The committee shall meet no less than two times a year; minutes of each meeting shall be recorded and posted to the Seminole State Web page in accordance with Procedure 1.0900.
  8. Recommendations of the Committee for improvement and change will be made to the Executive Team.
Recommended by Executive Team Date 11/17/2015
Approved: President, E. Ann McGee Date 11/20/2015

Want more info? Contact us.

Seminole State College
100 Weldon Boulevard
Sanford, Florida 32773-6199
407.708.4722

Seminole State General Contact Information