Environmental Health, Safety and Security Committee (Procedure 1.0900.18)

Authority: College Policy 1.020
Date Adopted: 9/96
Date of Review: 05/09; 08/11; 03/12; 03/17
Date of Revision: 6/97; 5/02; 2/07; 01/13; 03/17
Related Policy:  1.020


The purpose of the Committee is to advise and assist the College administration in order to ensure the health and safety of College students, employees and visitors. The Environmental Health, Safety and Security Committee serves to facilitate and encourage employee knowledge about safe work practices and accident prevention.


  1. Committee Responsibilities
    1. The primary role of the College Environmental Health, Safety and Security Committee is to oversee all matters of health and safety at the College.
    2. Review annually the following required state  reports:
      1. State Requirements for Educational Facilities, Fire, Sanitation and Casualty Inspection Reports (SREF).
      2. Worker’s Compensation Report - Evaluate employee concerns regarding environmental health, safety and security
    3. Identify risks to the safety and Environmental Health and welfare of employees
    4. Develop and promote programs for educating and informing employees about safe work practices and accident prevention.
    5. Provide recommendations to the  college concerning safety and environmental health of employees
    6. Review at least annually, update, publish, and distribute as necessary the Safety Management Manual, including:
      1. Adequate provision for easy egress in the event of fire or other emergencies
      2. Adequate provision for healthy and safe conditions in campus parking lots, grounds and buildings.
      3. Adequate provision and use of safety equipment in laboratories and other hazardous areas.
      4. Adequate training of College personnel in safety procedures.
      5. Practices for assuring that a safe environment is maintained in accordance with the Safety Management Manual.
      6. Make recommendations regarding any of the above.
  2. Membership
    Except where membership is defined by position title, members shall serve three-year staggered terms.  This is a college-wide committee and, as such, the committee must include at least one member from each campus. Membership on the committee shall consist of the following:
    1. AVP or Dean as recommended by the Vice President of Academic Affairs
    2. Director, Campus Safety and Security
    3. Environmental Health and Safety Coordinator
    4. Director of Facilities or designee
    5. Chair of Emergency Medical Service Team, or designee
    6. Dean of Health Professions, or designee
    7. A  representative or laboratory manager from the science labs, knowledgeable about chemical storage and safety procedures
    8. A career service employee recommended by the president of the Career Employee Council
    9. A professional employee (includes professional staff, grades P01-P07, and technical staff, grades T01 – T06) recommended by the president of the Professional Employee Council
    10. A faculty member recommended by the Faculty Senate
    11. Equity Officer or designee
    12. Two students nominated by the Student Government Association and recommended by the Vice President for Student Affairs.
  3. Selection of Chair
    The Director Campus Safety and Security will serve as committee chair.
  4. Liaison Vice President
    Recommendations of the Committee will be made to the Executive Team through the Executive Vice President. The chair will have the responsibility to forward the committee's annual assessment and reports to the Executive Vice President.
  5. Meeting Requirements
    The committee meets 4 times per year to review College policies and procedures and to make recommendations to the Administration.
  6. Additional Guidelines
    Minutes of each meeting shall be recorded and posted to the Seminole State College webpage in accordance with Procedure 1.0900.


Any other College rule(s) which reference(s) the rule noticed herein shall be interpreted and enforced consistent with the new / revised rule upon its final adoption (unless otherwise indicated in the referencing rule(s)).


Recommended by Executive Team Date03/21/2017
Signed by President E. Ann McGee Date 03/30/2017

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