Physical Facilities Procedures Printed Version

6.0055 Prequalification of Contracts for Educational Facilities Construction

 

Based on board policy number and Florida Statute:Effective Date:
1013.46 Florida Statutes; SCC policy 6.055 FAC Sec. 4.1, State Requirements for Educational Facilities10/04



Procedure:
  1. Seminole State College shall prequalify construction contractors for a one-year period or for a specific project. The procedures for prequalifying construction contractors shall not be construed to restrict competition, prevent the submission of a bid, or prohibit the consideration of a bid submitted by a prequalified contractor. The use of these procedures shall not supersede any small business, woman-owned or minority-owned business-enterprise assistance program adopted by Seminole State College.
  2. Criteria -

    1. Contractors shall be prequalified by Seminole State College on the basis of the following criteria, and other criteria as determined to be appropriate by SCC:

      1. Proof that the contractor holds a contractor's license which authorizes the contractor to supervise the work within the scope of the construction project.
      2. Evidence that the contractor has financial resources to start up and follow through on projects and to respond to damages in case of default as shown by written verification of bonding capacity equal to or exceeding the amount of any project for which the contractor seeks prequalification. The written verification must be submitted by a licensed surety company rated excellent (A-or better) in the current A.M. Best Guide and qualified to do business within Florida. In the absence of such written verification, Seminole State College may require the applicant to submit any audited financial information necessary to evaluate an applicant's financial ability to perform the project and to respond to damages in the event of default.
      3. Evidence of experience with construction techniques, trade standards, quality workmanship, project scheduling, cost control, management of projects, and building codes for similar or less cost or scope projects as shown by the successful completion within the past five (5) years of at least two (2) other projects of similar size.
      4. Evidence of satisfactory resolution of claims filed by or against the contractor asserted on projects of the same or similar size within the five (5) years preceding the submission of the application. Any claim against a contractor shall be deemed to have been satisfactorily resolved if final judgment is rendered in favor of the contractor or any final judgment rendered against the contractor is satisfied within ninety (90) days of the date the judgment becomes final.
      5. Type of work for which the contractor is licensed.
    2. These criteria shall be interpreted to allow the prequalification of any responsible contractor who meets the uniform criteria established in the State Requirements for Educational Facilities, whether resident or non-resident within the geographic area served by the board.
  3. Prequalification Application

    1. Each contractor, firm or person requesting prequalification shall be required to submit separate applications that include, at a minimum, the following:

      1. Detailed information on Seminole State College-prescribed forms setting forth the applicant's competence, past performance, experience, financial resources, and capability, including a Public Entity Crime statement, and references.
      2. Audited financial information current within the past twelve (12) months, such as a balance sheet and statement of operations, and bonding capacity. The requirement for financial information may be satisfied by the contractor providing written verification of the contractor's bonding capacity.
      3. General information about the contractor company, its principals, and its history including state and date of incorporation.
      4. Contractor trade categories and information regarding the state and local licenses and license numbers held by the applicant.
      5. A list of projects completed within the past five (5) years, including dates, client, approximate dollar value, and size.
      6. Certificates of insurance confirming current worker's compensation, public liability and property damage insurance as required by law.
      7. A list of all pending litigation and all litigation within the past five (5) years, including an explanation of each. Litigation initiated by the contractor to protect the contractor's legal rights shall not be used as a basis for rejecting prequalification.
      8. The completed application and financial information shall be attested to and signed by an authorized officer of the company, the owner, or sole proprietor, as appropriate, and the signature shall be notarized.
      9. Applications that contain inaccurate information may be rejected and removed from further consideration.
    2. Contractor Prequalification Review Committee - A Contractor Prequalification Review committee shall review and evaluate applications and make recommendations to prequalify contractors for type of project, dollar volume, and limits allowed within the scope of the prequalification.
  4. Issuance of Certificate - In its sole discretion, the Seminole State College District Board of Trustees may approve the issuance of a Certificate of Qualification valid for one (1) year or for a specific project. The Board shall receive and either approve or reject applications for prequalification within sixty (60) days after receipt by the Board's administrator.
  5. Delinquency - The decision to declare a contractor delinquent may only be made by the president and must be ratified by the board at its next regular meeting following such decision by the president. Should a contractor be determined to be delinquent, after notice and an opportunity for a fair hearing, Seminole State College shall notify the contractor and its surety, in writing, that the contractor is disqualified from bidding work with Seminole State College as long as the delinquent status exists. A delinquent condition may be determined to be in effect when one (1) or more of the following conditions occur without justifiable cause:

    1. A substantial or repeated failure to comply with contract documents after written notice of such non-compliance.
    2. A substantial or repeated failure to provide supervision and coordination of subcontractor's work after written notice of such failure.
    3. Substantial deviation from project time schedules after written notice of non-compliance.
    4. Substantial or repeated failure to pay subcontractors after Seminole State College has paid the contractor for the work performed by the subcontractors and in accordance with approved requisitions for payment.
    5. Substantial or repeated failure to provide the quality of workmanship compatible with the trades standards for the community after written notice of such failure.
    6. Substantial or repeated failure to comply with the warranty requirements of previous contracts after written notice of such failure.
    7. Failure to maintain the required insurance coverage after written notice of such failure.
  6. Suspension or Revocation - Seminole State College may, for good cause, suspend a contractor for a specified period of time or revoke the prequalification certificate. Causes for suspension or revocation shall include, but not be limited to, one or more of the following:

    1. Inaccurate or misleading statements included in the application.
    2. Declared in default by Seminole State College, including for causes due to contractor's noncompliance with Seminole State College's small business, woman-owned or minority-owned business-enterprise assistance program.
    3. Adjudged to be bankrupt.
    4. Performance, in connection with contract work, becomes unsatisfactory to Seminole State College based on Seminole State College asserting and recovering liquidated damages in an action against the contractor.
    5. Payment record, in connection with the contract work, becomes unsatisfactory to Seminole State College based on the contractor's failure to comply with the Construction Prompt Pay Act (Section 715.12, F.S.).
    6. Becomes delinquent on a construction project.
    7. Contractor's license becomes suspended or is revoked.
    8. No longer meets Seminole State College's prequalification criteria.
  7. Appeal -A contractor whose application has been rejected or whose certificate has been suspended or revoked by Seminole State College shall be given the benefit of reconsideration and appeal as follows:

    1. The aggrieved contractor may, within ten (10) days after receiving notification of such action, request reconsideration in writing. The contractor may submit additional information at the time of the appeal.
    2. Seminole State College shall act upon a contractor's request within thirty (30) calendar days after the filing and shall notify the contractor of its action to adhere to, modify, or reverse its original action. Seminole State College may require additional information to justify the reconsideration.



Recommended byExecutive StaffDate10/04
Approved:President, E.Ann McGeeDate12/15/04

6.0100 Facilities Use by Outside Entities

Purpose:

To establish procedures for the scheduling and use of College facilities by outside entities.

Procedure:

  1. General Conditions
    1. Facilities are designed and reserved for supporting the mission of the College. Use of facilities for classes shall have priority over all other uses.
    2. Use of College facilities by outside entities:
      1. must be pursuant to law, College policy, and the terms of an approved facility use agreement;
      2. must be consistent with the mission of the College;
      3. will be scheduled according to the College’s scheduling priorities and guidelines;
      4. must be approved in advance by the Executive Director of the Foundation for Seminole State College or designee when facility use is intended for fund-raising of any kind. The site designee managing the facility use agreement will submit a written/email request to the Executive Director of the Foundation and ensure approval is received before use of College facilities for fund-raising by outside entities is approved.
  2. Definitions
    1. Facilities – All College-owned buildings, grounds, property, physical structures, equipment, and other assets.
    2. Outside Entity/User – Any person, group, organization, board, club, council, association, partnership, business, corporation, etc. not wholly operated within the College, or any employee group engaged in activity outside the scope of conducting College business or official position responsibility.
    3. Classroom - An instructional space normally used for academic programs.
    4. Event/Activity – Any use of facilities or services.
    5. College-Sponsored Event/Activity – An event/activity, exclusively serving the mission of the College, organized and conducted by the College with the support of other individuals, groups, agencies and/or organizations to varying degrees.
    6. College Co-Sponsored Event/Activity - An event/activity organized and conducted by an individual, group, agency and/or organization with College support, such as:
      1. A non-student event/activity which has been determined to be of direct benefit to the College, and in which a faculty or staff member is a primary contact for the event and that has been approved by the President, Executive Vice President, or vice president of the sponsoring department.
      2. Open recreational time for faculty/staff, students and/or the general public when approved by the President, Executive Vice President, or appropriate vice president and directly supervised by a faculty/staff member.
    7. Non-College Event/Activity – Events/activities held by outside organizations on College facilities that are not sponsored or co-sponsored by the College. 
    8. Normal working hours – The normal operating hours the specific facility’s administrative offices remain open.
    9. Site Designee(s) - College employee who is authorized to approve use of College facilities at a designated site when the standard facility use agreement form, rates per College procedure, and all other routine conditions, such as insurance thresholds, are met. Otherwise, the President or designee must approve facility use.
    10. Non-Profit Entity – Organization approved under section 501(c)(3) and 501(c)(4) of the Internal Revenue Code. Non-Profit Entities are commonly referred to as charitable organizations and social welfare organizations.
  3. Fees
    1. The College establishes fees for facility use as per the Facility Use Fee Schedule. The President or designee is authorized to waive or reduce fees as appropriate. In the event a fee waiver or modification is granted, a statement of justification will be filed with the approved application.
      1. Facility use fees do not apply to College and College-Sponsored events/activities.
      2. Facility use fees may apply to College Co-Sponsored events/activities.
      3. Facility use fees do apply to non-College events/activities.
    2. Generally, fees will not be waived for outside entities charging any fee for participation for the event or activity.
    3. Organizations will be charged for facility use in accordance with the fee schedule, as approved by the College, and provided on the College’s Auxiliary Services Outside Organizations Facilities Request web page. The fee schedule is subject to change.
    4. Any fees not listed in the fee schedule must be approved by the President or designee.
    5. A security and/or damage deposit may be required, as part of the application process.
    6. Fees are due at the time the requester signs the facility use agreement, unless the agreement specifies otherwise.
    7. Any User wishing to cancel an approved facility use agreement must notify the College in writing as specified in the agreement and any refunds will be subject to the terms of the agreement. The College has the right to retain any and all deposits in the event of non-compliance.
    8. Non-profit organizations, using College facilities, may be required to provide documentation of their current 501(c)3 or 501(c)4 status.
    9. Sales and use tax will be charged unless a valid State of Florida exemption certificate is provided to the College prior to invoicing.
    10. The College reserves the right to charge for costs incurred for equipment and services, such as security, room setup/breakdown, site supervision, media services, and custodial.
  4. Scheduling Information
    1. Requests shall be acted upon in the order in which each request is received by the appropriate College office.
    2. Requests for classroom space, for anything other than College classes, are generally not approved prior to the last day of drop/add for the term in which the classroom is being requested.
  5. Delegation of Authority
    1. The President or designee may authorize site designees to authorize use of College facilities for designated sites when the standard facility use agreement form, rates per College procedure, and all other routine conditions, such as insurance thresholds, are met. Otherwise, the President or designee must approve facility use.
  6. Insurance
    1. Liability and other insurance coverage may be waived at the discretion of the President or designee.
  7. Process
    1. Operational guidelines, fee schedules, and forms, etc. are available on the College’s Auxiliary Services Outside Organizations Facilities Request Web page.

Recommended byExecutive TeamDate03/2014
Approved:President, E. Ann McGeeDate03/2014

6.0210 Tobacco Free College

Based on Board Policy and Florida Statutes:F.S. 1001.64; FAC 6A-14.0247; College Policy 6.021
Effective Date:08/2013
Date of Review:---


Purpose

Seminole State College strives to promote the health and wellness of its students and employees, as well as a safe, comfortable environment for all who work, study, conduct business or visit the College. The use, sale, or distribution of tobacco of any kind is prohibited on all properties, facilities, roadways and parking lots owned, operated, leased and/or controlled by the College. This includes the inside of personal vehicles while on College property. The purpose of this procedure is to describe the activities undertaken to assist and support students and employees who want to stop using tobacco products, as well as to explain the College’s expectations regarding compliance and reporting violations of College Policy 6.021.

Procedure

  1. Awareness and Compliance
    1. All students, employees, vendors, contractors and other visitors to the College are expected to adhere to the Tobacco Free College policy.  
    2. The Tobacco Free College policy, this procedure and related information shall be available on the College website and at the College Wellness Center and other locations, as appropriate.
    3. The Tobacco Free College policy will be included in student and employee publications, as appropriate.
    4. Signage stating that Seminole State is a “Tobacco Free College” shall be prominently displayed at properties, facilities and roadways owned, operated, leased and/or controlled by the College.
    5. Students and employees who observe someone who is not in compliance with the policy are encouraged to increase awareness by explaining the College’s policy and asking the tobacco user to comply.
  2. Education and Cessation
    1. Information regarding cessation programs and cessation aids is available to employees and students through the College Wellness Center and the College website.
  3. Violations and Consequences
    1. Reports of student violations should be made to the Student Code of Conduct Officer on the campus where the violation occurred. The Student Code of Conduct Officer may refer the student to the College Wellness Center for assistance and/or may determine that the student’s behavior is in violation of the Student Code of Conduct Procedure (3.0900) and administer a disciplinary sanction.
    2. Reports of employee violations should be made to the employee’s supervisor or the Office of Human Resources. The employee’s supervisor or the Office of Human Resources may refer the employee to the College Wellness Center for assistance and/or may determine that the employee should be subject to corrective action through the Employee Discipline Procedure (2.1900.)
    3. Reports of visitor or contractor/vendor violations should be made to the Office of Safety and Security. Those who do not comply with the Tobacco Free College policy may be denied access to College property.
Recommended byExecutive TeamDate8/2013
Approved:President, E. Ann McGeeDate8/2013

6.0210 Tobacco Free College

Based on Board Policy and Florida Statutes:F.S. 1001.64; FAC 6A-14.0247; College Policy 6.021
Effective Date:08/2013
Date of Review:---


Purpose

Seminole State College strives to promote the health and wellness of its students and employees, as well as a safe, comfortable environment for all who work, study, conduct business or visit the College. The use, sale, or distribution of tobacco of any kind is prohibited on all properties, facilities, roadways and parking lots owned, operated, leased and/or controlled by the College. This includes the inside of personal vehicles while on College property. The purpose of this procedure is to describe the activities undertaken to assist and support students and employees who want to stop using tobacco products, as well as to explain the College’s expectations regarding compliance and reporting violations of College Policy 6.021.

Procedure

  1. Awareness and Compliance
    1. All students, employees, vendors, contractors and other visitors to the College are expected to adhere to the Tobacco Free College policy.  
    2. The Tobacco Free College policy, this procedure and related information shall be available on the College website and at the College Wellness Center and other locations, as appropriate.
    3. The Tobacco Free College policy will be included in student and employee publications, as appropriate.
    4. Signage stating that Seminole State is a “Tobacco Free College” shall be prominently displayed at properties, facilities and roadways owned, operated, leased and/or controlled by the College.
    5. Students and employees who observe someone who is not in compliance with the policy are encouraged to increase awareness by explaining the College’s policy and asking the tobacco user to comply.
  2. Education and Cessation
    1. Information regarding cessation programs and cessation aids is available to employees and students through the College Wellness Center and the College website.
  3. Violations and Consequences
    1. Reports of student violations should be made to the Student Code of Conduct Officer on the campus where the violation occurred. The Student Code of Conduct Officer may refer the student to the College Wellness Center for assistance and/or may determine that the student’s behavior is in violation of the Student Code of Conduct Procedure (3.0900) and administer a disciplinary sanction.
    2. Reports of employee violations should be made to the employee’s supervisor or the Office of Human Resources. The employee’s supervisor or the Office of Human Resources may refer the employee to the College Wellness Center for assistance and/or may determine that the employee should be subject to corrective action through the Employee Discipline Procedure (2.1900.)
    3. Reports of visitor or contractor/vendor violations should be made to the Office of Safety and Security. Those who do not comply with the Tobacco Free College policy may be denied access to College property.
Recommended byExecutive TeamDate8/2013
Approved:President, E. Ann McGeeDate8/2013

6.0220 Animals on Campus

Based on Board Policy and Florida Statutes:Section 504 of the Rehabilitation Act; Americans with Disabilities Act (ADA); Americans with Disabilities Amendment Act (ADAAA); F.S. 413.08; 1001.64; 1007.264; FAC 6A-10.041, College Policy 1.075
Effective Date:10/2014; 12/2015
Date of Review:10/2015

Purpose

Seminole State College protects the health and safety of students, employees, and visitors by prohibiting animals on campus. There are exceptions under limited circumstances furthering the interests of the College. The College may permit the presence of animals for educational purposes, compliance with statutory requirements, and other activities approved by the College. The purpose of this procedure is to define guidelines for the limited presence of animals on campus.

Definitions

Activities approved by the College – Individuals requesting approval of a non-service animal on campus must secure approval from Legal Affairs. This requirement may be satisfied by actions including, but not limited to, notation in a valid contract for facilities use or services on campus, approval from Disability Support Services or Equity and Diversity/Title IX, or approval by Academic Affairs.

Coordinating Office – Legal Affairs serves as the final approval point for animal presence on campus as defined in this procedure. Disability Support Services coordinates matters relating to the regular presence of service animals handled by students. Equity and Diversity/Title IX coordinates matters relating to the regular presence of service animals handled by employees or visitors.

Educational purposes – as determined by the College, the presence of animals in any form may be included in the curriculum.

Handler - For the purpose of this procedure, the Handler is the individual who possesses or controls the animal. This includes the individual with a disability who uses the service animal or the individual who is training the service animal on campus.

Other Support Animals - There are “support” or therapy animals that are not service animals and will not be permitted at Seminole State College campuses or events. These include animals that reassure an individual but are not trained to perform assistive tasks. The appropriate Coordinating Office will respond to any individual’s questions about the presence of animals assisting students, employees, or visitors. No individual should confront or inquire about the authorization of an animal.

Service Animals - A service animal is a dog or miniature horse that is trained to perform assistive tasks for an individual with a disability. These tasks may include guiding a person who is visually impaired or blind, alerting a person who is deaf or hard of hearing, pulling a wheelchair, assisting with mobility or balance, alerting and protecting a person who is having a seizure or blood sugar issue, retrieving objects, or performing other assistive tasks related to an individual’s disability. Federal law references service dogs, but Seminole State College recognizes the broader Florida statutory definition of service animals to include miniature horses. The College will determine whether an animal meets the definition of a service animal within this procedure. The Coordinating Office may ask the Handler if the animal is required as an accommodation to a disability and what task(s) the animal is trained to perform.

Service Animals in Training - A service animal in training has the same rights and privileges with respect to access to public facilities. A service animal trainer who brings a service animal to a Seminole State College campus or event has the same responsibilities for the animal, and the same liability for damage, as an individual who brings a service animal. Seminole State College will determine whether an animal meets the definition of a service animal in training within this procedure. References in this procedure to “service animals” apply to service animals in training.

Procedure

  1. General
    1. The College reserves the right to establish conditions for the presence of the animal through application of policy, procedure, student code of conduct, and applicable laws.
    2. The Handler has full responsibility and liability for the behavior of the service animal. The Handler is responsible for any damage that the service animal may cause when the College practice is to charge for damage caused by an animal.
    3. The Handler has full responsibility and liability for the care and supervision of the service animal. The service animal must be under the control of the Handler at all times, such as tethered, in harness, or on leash. When physical control is not possible, such as when a Handler’s disability interferes with it, voice control or signaling is acceptable. In addition, the Handler is responsible for the cleanup of all animal waste and must ensure compliance with any specially designated animal toileting areas.
    4. The Handler has full responsibility to ensure that the animal is not disruptive to any program, service, learning environment, or College activity. The College may require removal of the animal if it compromises health, safety, or a positive educational environment.
    5. The College may require the Handler to remove a service animal from campus or events if it poses a threat or is disruptive, aggressive, unhygienic, or behaving in ways outside of the duties of a service animal.
  2. Use of Animals in the Curriculum
    1. Curriculum approved through Academic Affairs may include the use of animals.
    2. Such animals must not infringe on the health and safety of the campus community.
  3. Service Animals
    1. Individuals with disabilities may be accompanied by service animals at all Seminole State College campuses or events. The College is committed to providing reasonable accommodation to individuals with disabilities and fulfilling its responsibilities under Section 504 of the Rehabilitation Act, the Americans with Disabilities Act (ADA), the Americans with Disabilities Amendment Act (ADAAA), and Florida Statute 413.08.
    2. There may be rare occasions where an animal, including a service animal, will be restricted from College facilities or activities due to health and safety concerns. Restricted locations may include, but are not limited to, medical areas; areas where the presence of the animal would compromise the safety of students or the integrity of the learning; or areas where its presence is disruptive to College functions.
    3. The Coordinating Office and the Handler will discuss restricted areas when the College has notice of a service animal accompanying a Handler to such a setting. When the College implements a restriction, the Coordinating Office will discuss it with the Handler to determine other reasonable accommodations. That might include another method of service delivery, or attendance without the animal.
  4. Concerns
    1. Individuals who have concerns about the presence, behavior, health, or handling of an animal should address them to the appropriate Coordinating Office. It is inappropriate for individuals other than those in the Coordinating Office to question an individual with an animal or direct that person to contact an office. A service animal is an accommodation like a tape recorder or sign language interpreter: the College maintains confidentiality regarding approved accommodations for specific individuals but can discuss the theory of accommodation with observers who have a concern.
    2. The College will take action if a Coordinating Office forms a reasonable belief that an individual has engaged in either of the following prohibited behaviors:
      1. Misrepresentation that he or she is qualified to use the service animal or is a trainer of the service animal.
      2. Interference with the use of a service animal.
    3. The Coordinating Office may:
      1. Refer the matter for Campus Safety and Security to work with law enforcement regarding criminal penalties.
      2. Contact Student Conduct or Human Resources for education and consideration of the appropriate discipline.
Recommended byExecutive TeamDate12/2015
ApprovedPresident, E. Ann McGeeDate12/08/2015


6.0600 Physical Plant Inspections and Safety Assessment

Based on Board Policy and Florida Statutes:F.S. 1013.11; 1013.12; College Policy 6.060
Effective Date:03/2015
Date of Review:---

Purpose

The purpose of this procedure is to ensure that the College meets the requirements of federal, state, and local laws, and the State Requirements for Educational Facilities (SREF) guidelines, in order to provide for the lifesafety of occupants and the maintenance and sanitation of College facilities.

Procedure

  1. Safety Assessment 
    1. The College shall conduct an annual assessment of physical plant safety and shall incorporate into a report assessment findings and recommendations for the improvement of safety on each campus. 
    2. The report shall be presented to the Board annually. 
  2. Inspections 
    1. All College facilities shall be inspected at least once during each fiscal year to determine compliance with standards of sanitation and casualty safety established by State Law or Administrative Rule. 
    2. Fire safety inspections shall be made annually of all College facilities by persons certified by the Division of State Fire Marshal to be eligible to conduct fire safety inspections in public educational and ancillary plants. Each fire safety inspection report shall contain a plan of action and schedule for the correction of each deficiency. 
    3. Any immediate life-threatening deficiencies noted in an inspection shall be immediately reported to the Director of Facilities. The Director of Facilities shall take action to promptly correct the deficiencies or, if that is impractical, shall notify Executive Management of the need to withdraw the facility from use.
Recommended byExecutive TeamDate03/2015
Approved:President, E. Ann McGeeDate03/2015

6.0601 Hazardous Substance Management

Based on Board Policy and Florida Statutes:40 CFR 260-271; 29 CFR 1910.20; 1001.64 F.S.; Ch.62-730 FAC; College Policy 6.060
Effective Date:06/2015
Date of Review:---

Purpose

The management of all hazardous substances shall be handled in a manner that poses no substantial hazard to human health or the environment in accordance with state and federal regulations. This procedure outlines the requirements for managing hazardous materials on College grounds and in College facilities including but not limited to work spaces, classrooms, and laboratories.

Definitions

Environmental Health and Safety (EHS): Environmental Health and Safety is specialized function within the Facilities Department responsible for planning and programs to ensure the environmental health and safety of students, visitors, and employees at all college sites.

Hazardous Material: A product, waste or combination of substances which because of its quantity, concentration, physical, chemical, toxic, radioactive, or infectious characteristics may adversely affect human health, safety, welfare, or the environment when improperly treated, stored, transported, used, disposed of, or otherwise managed. Hazardous materials include - without limitation - synthetic organic chemicals, petroleum products, heavy metals, radioactive or infectious materials, and all substances defined as "toxic" or "hazardous" by the Resource Conservation and Recovery Act (RCRA), the Environmental Protection Agency (EPA), or other recognized authority.

Universal Waste: Includes batteries, pesticides, mercury-containing equipment, and lamps.

Procedure

  1. Procurement, Handling, and Use
    1. Only authorized faculty and staff may order hazardous materials or acutely hazardous materials.
    2. Hazardous materials should be acquired in the smallest quantities available that meet the maximum usage requirements for a reasonable time period.
    3. The procuring department shall contact Environmental Health and Safety and provide information about the hazardous materials to be recorded in the College’s hazardous substances inventory.
    4. Upon receipt of the hazardous material, the recipient will ensure that the container is clearly marked with the expiration date. The material shall be stored in accordance with the manufacturer's MSDS/SDS, label warnings, or College guidelines.
    5. All hazardous material must be stored in appropriate cabinets, flammable material storage cabinets, etc. until use and returned for safekeeping after use.
    6. Anyone using hazardous material must read the Material Safety Data Sheet (MSDS)/Safety Data Sheets (SDS) associated with the hazardous material before its use.
    7. Anyone handling or using hazardous material shall use personal protective equipment as noted in the MSDS/SDS or College guidelines. 
  2. Hazardous Materials Incidents
    1. In the event of any kind of a hazardous material spill, leak, release, or other accident:
      1. Immediately evacuate the area, alerting others in the area to follow.
      2. Call 911 to report any injuries or pull the nearest fire alarm to alert Campus Safety and Security or an alarm monitoring station.
      3. Contact Campus Safety and Security and the College’s Office of Environmental Health and Safety. An EHS representative will take appropriate action to resolve the situation.
  3. Disposal of Empty Hazardous Material Containers
    1. Hazardous materials that have passed the expiration date or are otherwise unacceptable or not needed for future use are considered “hazardous waste” and should not be retained. Contact Environmental Health and Safety for instructions regarding disposal.
    2. Empty hazardous materials containers should not be retained. Contact Environmental Health and Safety for instructions regarding disposal.
  4. Training
    1. All employees who handle hazardous material(s) in the course of their work will be trained by EHS within 10 days of hire and will be required to attend “refresher” training annually. Under some circumstances, employees may be required to participate in specialized training at other times during the year.
    2. Environmental Health and Safety will maintain all training records related to hazardous materials. The training record for each employee will include the course title, instructor’s name, date attended, and next training date where applicable.
  5. Recordkeeping
    1. The College’s Office of Environmental Health and Safety manages and, as appropriate, retains records regarding inspection, inventory, training, incident, and exposure to hazardous chemicals and harmful physical agents.
Recommended byExecutive TeamDate06/2015
Approved:President, E. Ann McGeeDate06/2015

6.0700 Dissemination of Information on College Grounds

Authority:1st Amendment, U.S. Constitution; Article 1, Section 4, Florida Constitution; F.S. 1001.64; 1004.65; 1004.097
Date Adopted:07/2013
Date of Revision(s):10/2019
Related Policy:6.070

Purpose

The College expects persons or groups using College property for expressive activities to be mature and responsible citizens at all times and in all places. They are expected to respect the rights and welfare of other members of the College community, including faculty, staff, students and other guests of the College. The process outlined in this procedure applies to any use of College property for purposes of expressive activity. Expressive activities include but are not limited to verbal speech and written materials, and is further defined by law.

Persons and/or groups using College property for expressive activities are expected to assume full responsibility and will be held accountable for their individual or collective actions.

Procedure

The Director of Campus Safety and Security is responsible for administering this procedure.  Persons or groups desiring to engage in expressive activities on College property should contact the Director of Campus Safety and Security or designee well in advance of the date desired for their activities. After meeting with the Director of Campus Safety and Security or designee and being informed of the College’s reasonable, content-neutral restrictions regarding the time, place, and manner of the proposed activity, the persons or groups will be issued a pass so that they may conduct their activities without materially and substantially disrupting the functioning of the College or infringing upon the rights of other individuals or organizations to engage in expressive activities . A separate pass may be provided for each College location.  Expressive activities may be held without prior permission, and may be done freely, spontaneously and contemporaneously, however all expressive activities are subject to applicable law and to reasonable time, place and manner restrictions as set forth herein.

Specific Requirements

  1. Conduct or activities that are materially and substantially disruptive of College functions, interfere with the rights of other individuals or organizations to engage in expressive activities, impede access to the campus, or constitute unlawful behavior under the Laws of Florida, the United States or local government units are strictly prohibited and will not be tolerated. Persons or groups engaging in any such activities will be asked to cease and desist from the activity or conduct. Failure to adhere to this request will result in the persons or groups being required to leave the campus and suspend all activities.
    1. Engaging in unlawful activity or refusing to leave the campus when requested will result in the College requesting the help of local law enforcement.
    2. Any determination of violation of these requirements will, in the first instance, be made by the Director of Campus Safety and Security, the President of the College, or one of their designees, who is authorized to monitor the activities on College property to ensure they meet the requirements of this procedure. The Director of Campus Safety and Security, the President of the College, or one of their designees may also make the initial determination to involve local law enforcement.
  2. Should behavior in violation of this procedure be caused by a student or students at the College, they will additionally be subject to disciplinary action as set forth in the Student Code of Conduct (College Procedure 3.0900).
  3. Failure to contact the Director of Campus Safety and Security or designee in advance to make suitable arrangements for engaging in expressive activities shall result in the refusal by the College to provide any College resources (tables, chairs, etc.) until the persons or groups adhere to the requirements set forth herein.
  4. If it comes to the attention of the Director of Campus Safety and Security, the President, or one of their designees that persons or groups are engaging in expressive activities in an outdoor area of Campus without a pass authorizing their presence on campus issued by the Director of Campus Safety and Security, the President, or their designee, the Director of Campus Safety and Security, the President, or their designee should contact the Office of Legal Affairs to help determine whether the proposed activities can proceed lawfully and without materially and substantially disrupting the College’s functioning at that time and place and in that manner or without infringing upon the rights of other individuals or organizations to engage in expressive activities.
    1. If the decisionmaker determines that the activity is lawful and does not materially and substantially disrupt the functioning of the College, the persons or groups will be permitted to engage in their proposed activities.
    2. If the decisionmaker determines that the activity is unlawful, or materially and substantially disrupts the functioning of the College, or infringes upon the rights of other individuals or organizations to engage in expressive activities, the persons or groups involved will be asked to alter their conduct in a manner that makes the expressive activity lawful, does not materially or substantially disrupt the functioning of the College, or does not infringe upon the rights of other individuals or organizations to engage in expressive activities.  This may include establishing separate areas or minimum distances between groups.  If the persons or groups do not alter their conduct, or if the conduct cannot be so altered, then the persons or groups will be asked to leave the campus until a more appropriate time can be arranged for the proposed activity.
    3. The following restrictions shall apply to any and all expressive activities on Campus:
      1. Outdoor areas of Campus where expressive activities may not occur include athletic fields or facilities not generally open to the public, or other areas with restricted access for maintenance, operational or safety reasons.
      2. Students, faculty, visitors or staff may not materially disrupt previously scheduled or reserved activities on Campus.
      3. Any expressive activity on Campus shall not:
  1. Obstruct traffic (vehicular, pedestrian, etc.);
  2. Obstruct entrances or exits to buildings, driveways, parking lots, parking spaces, or other path of traffic;
  3. Violate any law, rule, regulation, or ordinance, including but not limited to sections 810.095 and 871.01, Florida Statutes;
  4. Damage College property, including but not limited to grass, trees, shrubs, or other landscaping;
  5. Utilize sound amplification, whether electronic or not, except as approved in advance in accordance with policy and procedure and within sound limits that will not disrupt normal College operations;
  6. Utilize placards, banners, or signs that are dangerous or cause an obstruction described in this procedure.
Recommended by:Executive Team/CACDate10/22/2019
Signed by:President, Georgia L. LorenzDate10/30/2019

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