Physical Facilities Policies Printed Version

Facility Use by Outside Entities (Policy 6.010)

Policy:

1. The President or designee may authorize the use of College facilities, which includes buildings, property, and services by outside entities. In addition, the President or designee may authorize specific site personnel to approve use of College facilities in accordance with College policies and procedures. Alcoholic beverages shall be prohibited at College facilities except when the President grants approval of the use of alcoholic beverages for individual events consistent with College Policy 6.011 Alcoholic Beverages at College Facilities.
2. Use of facilities by persons, entities, or organizations of whatever description must be pursuant to law, College policy, and be consistent with the mission of the College. 
3. Rental, usage, and service fees as prescribed by College procedure, with consideration to market rates, may be assessed. The President or designee may waive or adjust rental and usage fees.
4. Limitations on Use of Facilities
   1. The use of facilities shall not conflict or interfere with the College’s mission.
   2. College facilities shall not be used for purposes that impair or interfere with the orderly processes and functions of the College.
   3. Facilities may not be used for purposes which pose a threat to the safety of those on College property or which are otherwise contrary to law or College policy.
   4. Facilities shall not be used for any purpose other than that for which they were designed.
5. The President shall cause procedures to be developed to implement the policy contained herein.

Alcoholic Beverages at College Facilities (Policy 6.011)

Policy

It is the policy of the Board that alcoholic beverages at College facilities shall be prohibited, except that the President is authorized to grant approval for alcoholic beverages at College facilities for individual events, consistent with the following restrictions and guidelines:

1. Requests for alcoholic beverages at College facilities shall be submitted to the President in writing and shall be granted or denied by the President in writing, including written restrictions and guidelines for each event.
2. Any person or organization requesting approval to have alcoholic beverages at a College facility must provide the College with alcohol liability insurance coverage in an amount not less than one million dollars ($1,000,000) naming the College as additional insured or payment in advance by the user of the insurance charge covering the College for alcohol liability shall be assessed against the facilities user as part of the facilities use charge.
3. Any person or organization requesting approval for alcoholic beverages at College facilities shall assume all responsibility for compliance with any applicable State of Florida Division of Alcoholic Beverages and Tobacco licensing requirements.
4. Any person or organization requesting approval for alcoholic beverages at College facilities shall enter into a written agreement that shall indemnify and hold the College harmless against any and all claims and expenses that may arise from the use of alcoholic beverages at the College facility.
5. The President shall cause a procedure to be developed for the implementation of this policy and all documentation germane thereto.

Tobacco Free College (Policy 6.021)

Policy

1. Seminole State College of Florida is committed to the promotion of a healthy and safe learning and working environment. The College recognizes the weight of scientific evidence that use of tobacco products presents a danger to both the user and those exposed to its use. The U.S. Surgeon General has determined that tobacco use in any form, active or passive, is a significant health hazard; there is no safe level of exposure.  Additionally, the College recognizes the known and unknown risks of both use of vapor-generating electronic devices and exposure to their products and byproducts. It is the policy of Seminole State College of Florida to achieve an environment that is free of tobacco, smoking, and vapor-generating electronic devices.
2. The following definitions apply to this Policy:
   1. “Tobacco” means all tobacco-derived or containing products, including, but not limited to: cigarettes (clove, bidis, kreteks); cigars and cigarillos; hookah-smoked products; pipe tobacco, and oral tobacco (spit and spit less, smokeless, chew, snuff, snus, etc.).
   2. “Vapor-generating electronic device” means any product or device that employs an electronic, chemical, or mechanical means capable of producing vapor or aerosol from a nicotine product or any other substance, including, but not limited to: electronic cigarettes; electronic cigars; electronic cigarillos; electronic pipes; any cartridge for any such device or any similar product; and any other container of a solution or other substance intended to be used with any such device or any similar product.
   3. “Smoking” means inhaling, exhaling, burning, or carrying any lighted or heated tobacco, plant product, or other natural or synthetic substance intended for ingestion by inhalation.
3. The College prohibits all of the following on any College property at any time:
   1. Smoking;
   2. Using any tobacco or vapor-generating electronic device; and
   3. Buying, selling, gifting, exchanging, or transferring possession or ownership of any tobacco or vapor-generating electronic device.
4. The President shall cause a procedure to be developed for the implementation of this policy

Construction Projects (Policy 6.050)

Policy:

It is the policy of the Board that the College shall administer construction projects in accordance with law, rules, regulations and related local requirements.

1. The President or designee shall establish procedures to ensure that construction projects are implemented in a manner consistent with the educational program of the College.
2. Board approval shall be required for relevant facility-related documents that may include, but are not limited to a facility master plan, educational plant survey, professional service contracts, bid documents and recommendations, reports for completion, inspection, occupancy and other construction related documents.
3. The Board authorizes the President or designee to approve Change Order increases up to Category Four of F.S. 287.017 and Change Order decreases of any amounts per Change Order between Board meetings. Any such action shall be reported to the Board for ratification at a regularly scheduled meeting.
4. Payment to Contractors shall be in accordance with Board-approved documents less any retainage.
5. A construction project approved by the Board shall be formally accepted by the Board on completion before the retainage is released and final payment is made. The President or designee shall be responsible for determining that all obligations have been met and all appropriate inspections have been made in accordance with the provisions of the State Board of Education Rules. At its discretion, the Board may decline to release all or part of the retainage if any unreasonable amount of time lapses in resolving disputed items required for completion of the project.

Pre-qualification of Contractors for Educational Facilities (Policy 6.055)

Policy:

1. It is the policy of the Board to pre-qualify bidders for construction contracts for educational facilities in accordance with Rules prescribed by the Department of Education, which require the pre-qualification of bidders of educational facilities construction.
2. A list of pre-qualified bidders shall be presented to the Board for approval.
3. The President is authorized to establish procedures to implement this policy, in conformity with Florida Statutes, State Board of Education Rules and the State Requirements for Educational Facilities.

Environmental Safety, Sanitation, and Inspection of Facilities (Policy 6.060)

Policy:

It is the policy of the Board that College facilities shall be well-maintained and safe for occupants at all times. The College shall adhere to applicable lifesafety, sanitation, and inspection requirements as stated in federal, state, and local laws, and in the State Requirements for Educational Facilities (SREF) guidelines.

1. The College shall develop and maintain a comprehensive program of accessibility, safety, maintenance, sanitation, and inspections to ensure the protection of occupants at all College facilities.
2. The College shall place a high priority on safety and environmental factors when making decisions about College operations.
3. The President shall cause procedures to be developed to implement this policy. 

Occupational Exposure to Bloodborne Pathogens (Policy 6.061)

Policy:

1. The College protects employees whose occupational tasks put them at risk of exposure to blood or other potentially infectious materials. The following will be provided to employees who are routinely exposed to blood, body fluids, or body tissue.
   1. Occupational exposure orientation within 10 working days of initial employment.
   2. Annual training programs for employees who have occupational exposure to blood or potentially infectious material.
   3. Training for employees whose jobs are changed to include tasks which put them at risk of exposure.
   4. Vaccination series and post-exposure evaluation at no cost to the employee.
   5. Personal Protection Equipment (PPE).
2. The President is authorized to establish procedures to implement this policy.

Use of College Grounds for Free Speech and Assembly (Policy 6.070)