Refund Policy

General Information: To receive a refund, the student must be officially dropped from a course or there must be a College action, such as a course cancellation. The drop date will be determined by the date on the Drop Form or online self-service transaction date as received by the Registration Office. To be eligible for a refund for a student-initiated drop, add/drop forms or an online self-service transaction must be received prior to the end of the add/drop period for each term and session as published in the Seminole State Catalog (see Academic Calendar).

A Full Term is divided into:

  • A Session (first half of a full term);
  • B Session (last half of a full term);
  • 12W Session (last 12 weeks of a full term);
  • Odd Term (OT) Session (occurs within the full term and has a predetermined start and end date. OT sessions may start and end at any time, and they may last for a day, week, month or more);
  • Open Entry/Exit (OEE) Session (occurs within the full term and has a predetermined start and end period. These classes are normally learner-paced and the student may enter and exit within the predetermined start and end period).

Per College Procedure 5.0450 Student Tuition and Refunds*:

Procedure

  1. Dropped or Cancelled Classes

    In order to receive a refund, the student must officially drop from a course or there must be a college action such as a course cancellation. The drop date will be determined by the date of the Drop Form (form) or online self-service transaction date as received by the Registrar/Enrollment Services Office. To be eligible for a refund for a student-initiated drop, add/drop forms or online self-service transaction must be received prior to the end of the add/drop period for each term and session as published in the Seminole State College Catalog.

    A full term is divided into the following: "A" session (first half of a full term); "B" session (last half of a full term); Odd Term (OT) session (OT sessions occur within the full term and have a predetermined start and end date. OT sessions may start and end at any time and they may last for a day, week, month, or more.); and Open Entry/Exit (OEE) session (OEE sessions occur within the full term and have a predetermined start and end period; however, these classes are normally learner-paced and the student may enter and exit within the predetermined start and end period.)

    Refunds will be made as follows:

    College and Vocational Credit
    Session: A, B, 12W or Full Term
    Courses dropped by the close of business hours or online before midnight on the last scheduled date of add/drop 100% refund
    Thereafter * No refund
    Session: Odd Term (OT)
    For classes meeting one (1) to three (3) days: Courses dropped prior to the first scheduled class day 100% refund
    Thereafter* No refund
    For classes meeting four (4) days or more: Courses dropped within one calendar day after the first scheduled class day 100% refund
    Thereafter* No refund
    Session: Open Entry/Exit (OEE)
    Refund is by petition only
    Noncredit Courses:
    Session A, B, 12W or Full Term
    Courses dropped by the close of business hours or online before midnight on the last scheduled date of add/drop 100% refund
    Thereafter* No refund
    Session: Odd Term (OT)
    For classes meeting one (1) to three (3) days: Courses dropped prior to the first scheduled class day 100% refund
    Thereafter* No refund
    For classes meeting four (4) days or more: Courses dropped within one calendar day after the first scheduled class day 100% refund
    Thereafter* No refund
    Session: Open Entry/Exit (OEE)
    Refund is by petition only
    Corporate Contracted Classes
    Refund is subject to terms of applicable contract
    Thereafter * No refund
    General Information
    Courses canceled by the College 100% refund
    College error 100% refund
  2. Refund
    1. Seminole State College may refund 100% of the tuition and fees after the published refund deadline if a student withdraws from a course(s) due to death of an immediate family member, death of the student or involuntary call to active military duty. No refund will be approved unless the student provides the necessary documentation which supports the reason for a refund. If documentation cannot be provided, the request for refund cannot be considered. Students must file a Request for Refund form prior to the beginning of classes for the next successive term to the Registrar/Enrollment Services Office. A family member may submit the Request for Refund based on death of the student. Failure to file the request in a timely manner may be considered as a reason for the denial of the request. The request is reviewed and decided by the Registrar/Enrollment Services Office and no appeal process is offered.
    2. Refund forms can be found online.

*Refund policy and procedure is subject to change. Changes are published online.

Refund for Students Receiving Federal Financial Aid

Seminole State will issue refunds after the official refund deadline pursuant to U.S. Department of Education requirements. Information is available from the Student Financial Resources Office.

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