Planning/Budget Committee (Procedure 1.0900.3)

 
Based on Board Policy and Florida Statutes: F.S. 1001.64; College Policy 1.020
Effective Date: 2/92; Rev. 6/97; 4/02; 2/07; 5/11; 03/2013
Date of Review: 05/09; 08/11; 03/12

Purpose

The purpose of the Planning and Budgeting Committee is to develop, implement, evaluate, and refine systematic, integrated college-wide planning, budgeting and evaluation processes that support the goal of institutional effectiveness.

Procedure

  1. In order to accomplish this the committee will:
    1. Develop and disseminate a college-wide planning and budgeting calendar that will allow all employees of the college to meet necessary deadlines to ensure a timely and effective process.
    2. Develop recommendations based upon the College's strategic plan and financial resources for the overall annual operating budget's guiding principles.
    3. Develop and disseminate planning, budgeting, evaluation resource materials, and define processes for submitting annual plans and budget requests.
    4. Support the timely and continuous use of planning and budgeting tools and procedures such that all unit objectives, action plans, and resources are recorded and assessed.
    5. Review prior year’s planning and budgeting process to help inform future planning and budgeting cycles.
    6. Align committee's activities with the College's strategic plan.
    7. Review annual plans and produce an annual report of institutional results tied to the College’s strategic goals.
    8. Establish subcommittees or taskforces as needed to complete action items.
    9. Create, develop, and recommend specific action plans when necessary in regard to planning and budgeting.
  2. Membership on the committee shall consist of the following:
    1. Associate Vice President of Business Services
    2. Associate Vice President of Institutional Effectiveness & Research
    3. Academic Affairs Planning Unit Manager representation, one from each area:
      1. School of Arts and Sciences
      2. School of Career and Professional Programs
      3. School of Engineering, Design, and Construction
      4. School of Academic Foundations
    4. One Planning Unit Manager from the Student Affairs Division
    5. One Planning Unit Manager from the Administrative Services Division
    6. One Planning Unit Manager from the Information Technology and Resources Division
    7. One representative from the President’s Division
    8. One Career Service representative from each Division, appointed by the Vice President of that division
      1. Academic Affairs
      2. Student Affairs
      3. Administrative Services
      4. Information Technology and Resources
    9. Institutional Effectiveness Planning Coordinator
    10. Budget Coordinator/Analyst.
  3. The Offices of: Business Services, and Institutional Effectiveness and Research will support the Committee.
  4. The Associate Vice President of Business Services and the Associate Vice President of Institutional Effectiveness & Research shall co-chair the committee.
  5. The Chairs will have the responsibility to forward the Committee’s annual assessment to the liaison Vice Presidents.
  6. Except where membership is defined by position title, members shall serve two-year, staggered terms.
  7. The committee shall meet no less than two times a year; minutes of each meeting shall be recorded and posted to the Seminole State Web page in accordance with Procedure 1.0900.
  8. Recommendations of the Committee for improvement and change will be made to the Executive Team.
Recommended by Executive Staff Date 03/26/2013
Approved: President, E. Ann McGee Date 04/01/2013

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