Employment Process Manual, Recruitment

  • The chair of the committee and/or other appropriate administrator will initiate recruitment by completing a Job Requisition (HR-220) in accordance with available recruitment options. Appendix A outlines the procedure for processing recruitment request forms.
  • Recruitment waivers for faculty, administrative, career service and part-time positions must be approved by the vice president and, generally, will only be granted in the following instances:
    • when a pool of applicants already exists from recruitment efforts conducted no more than three months prior and the recommended applicant competed for the position
    • when a current temporary employee, who previously competed for his/her position, is recommended to that same position for regular employment
    • when the position to be filled is a temporary assignment of six months or less
    • when the appointment is an interim appointments made by the vice president

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  • The position description must be approved, signed and dated by both the hiring manager and the hiring manager's supervisor to authorize advertising on the web and other external media sources. In cases where revisions are not necessary, the hiring manager needs to make this fact known by sending an email to HR employment referencing the job title.
  • When required Budget Approval and Position Description have been obtained, the position will be advertised.
  • Unless an exception is approved, all administrative and faculty vacancies will be advertised for at least four weeks.
  • Career service and part-time vacancies will be advertised for at least two weeks.
  • Vacancies will usually be advertised through print media, the Internet, professional organizations and other means.
  • Every effort will be made to ensure that the applicant pool is diverse.
  • Hiring managers are encouraged to provide the Human Resources employment staff with suggestions and requests to advertise through alternate sources (i.e. specific trade journals).
  • Applicants for instructional positions will be required to provide transcripts (unofficial copies are acceptable) by the posted closing date.
  • Transcripts (unofficial copies are acceptable) will be required of applicants for some administrative positions.
  • Current employees of the College, as well as all other applicants, will be required to submit a complete set of application materials for each position in which they are interested.

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Application Deadlines

  • By the application deadline, all applicants must submit a completed Seminole State College application and upload and attach copies of unofficial transcripts (if a position requirement).
  • The online applications must be submitted by the deadline date to be eligible for review by the screening committee. Applications received or postmarked after the deadline date will only be reviewed upon written request from the screening committee chair.

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"Soft Closing" Open Until Filled

  • Online applications must submitted by the application deadline date to be eligible for review by the screening committee.
  • Online applications received after the designated date will only be provided to the screening committee chair upon a written request to Human Resources or from the screening committee chair.

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Receipt Acknowledgement

  • The Human Resources Office will acknowledge receipt of the application materials, respond to requests for additional information regarding the vacancy and advise applicants with regard to the minimum qualifications of the position.

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Screening Committee

  • The screening committee should review the position description and establish screening criteria and submit a Screening Checklist (HR125) to HR prior to reviewing online applications for screening purposes.
  • Online application materials will then be available for screening committee review beginning the Wednesday after the position closes.

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Position Announcements

  • Position announcements will include the following items:
    • Position title
    • Effective date
    • Supervising position
    • General description of position
    • Duties
    • Salary (see below)
    • Desired and required qualifications
    • Special notes and application requirements
    • Notice of reasonable accommodations
    • Application instructions and deadline

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Salary Information

  • Salary information for positions will be provided on internal and external announcements in accordance with these guidelines.
  • Salary figures given will be the minimum of the range for administrative, career service, staff and office support, and part-time positions.
  • A salary range from the minimum to the doctorate level with seven years of experience will be given for faculty positions. For example, the announcement for a 196-day faculty position that requires a master's degree will include this language (figures are from the latest salary schedule):
    • Anticipated hiring range is $31,836 to $39,810 based on qualifications (degree and verifiable experience).
  • Exceptions or special requests for advertising salary or salary ranges mustbe specified on the recruitment request form and must be supported by appropriate documentation. (Salary exceptions are reviewed by Human Resources and require approval by the president).
    • For example, if the maximum starting salary for a particular "high-tech" job is $50,000, this should be noted on the recruitment request. The advertised salary information will be:
      • Starting salary up to $50,000, based on qualifications, or
      • Anticipated hiring range is $42,000 to $50,000 based on qualifications


Human Resources
Seminole State College
100 Weldon Boulevard
Sanford, FL 32773-6199
Phone: 407.708.2195
Fax: 407.708.2425