Employment Process Manual, Guide to Pre-Employment Inquiries
Unacceptable inquiries include questions of candidates references which elicit information specifying the applicant’s race, color, religion, pregnancy, national origin, ethnicity, age, sex, gender, veterans’ or military status, disability, sexual orientation, genetic information, marital status, or any other protected factor.
|Area||Lawful Inquiries||Unlawful Inquiries|
|Address, Length of Residence||Applicant's address, place and length of current and previous residence.|
"How long have you lived in this city?"
|Age||If age is a legal requirement, "If hired can you submit proof of age?"|
If applicant is minor, proof of age in form of work permit or certificate of age.
|Ancestry||Languages read, spoken or written.||Inquiries into|
|Arrests||None (see Convictions).||Any inquiry relating to arrests.|
|Birthplace||None. Human Resources will obtain appropriate documentation upon hire.|
|Citizenship||"Are you a citizen of the U.S.? If not, do you have the legal right to work in the U.S.?"|
|Convictions, Court Records||Inquiry into actual convictions which relate reasonably to fitness to perform a particular job.||To ask about or check arrest.|
|Credit Rating||None.||Any questions regarding credit.|
|Education||Academic, vocational, or professional education; schools attended; languages and office skills.|
|Emergency Contact||Name of person to contact in emergency.||Name of relatives to be contacted.|
|Experience||Applicant's work experience; other countries visited.|
|Marital Status||Whether applicant can meet specific work schedules; any commitment which might hinder attendance.|
Anticipated duration on job or anticipated absences if asked of both males and females.
|Inquiries about specific marital status; number of children; questions concerning pregnancy or birth control.|
|Military Record||Military experience and education related to particular job.||Type of discharge.|
|Name||"Have you ever worked for this organization under another name?|
Is additional information concerning nicknames or change of name necessary to check your work record or education? If yes, explain."
|Organizations||Organizations, membership in which might relate to particular job.||List all organizations, clubs or societies to which you belong.|
|Photograph||None||Required prior to hire.|
|Race||None||Applicant's race, skin color, eye color.|
|References||Who referred you here?|
Names of professional and character references.
|Requiring religious references.|
|Relatives||Names of relatives employed here.|
Names and addresses of parents of minors.
|Name or address of any relative of an adult applicant.|
|Religion||None||Inquiry into religious affiliations, holiday observances, name of minister, etc.|
|Sex||Inquiry permissible only where bona fide occupational qualification (BFOQ).||Sex of applicant. Inquiries which would indicate sex.|
Sex is not a BFOQ because a job requires physical labor.
|Work Days||Choice of workdays, shifts, where applicable.|