Purchasing: E-mail Templates - Seminole State College of Florida

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Seminole State College
100 Weldon Boulevard
Sanford, Florida 32773-6199
407.708.4722

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Seminole State is the eighth largest college in the Florida College System.

E-mail Templates

The Purchasing Department has developed a series of e-mail templates to expedite electronic communications and make it easier to process your requests. Please use these templates when contacting Purchasing via e-mail.

To download a template, click the appropriate link below, and select "Save File." Then, double click the saved file to open it in GroupWise. The Purchasing Department's contact information, as well as the outline of your request, will automatically populate for your convenience.

Template	Description
Change Order	Use this template to send change order requests to Purchasing. Please fill in all required information in the template to ensure that your request is processed. This includes the purchase order number, the amount you want to increase the purchase order by, and the new purchase order total.
Add New Vendor	Use this template to request the set up of a new vendor. A W-9 is required for all non-Seminole State employees, so please attach it to the e-mail. If you do not have a W-9, please provide a fax number so we can contact the vendor to obtain one. We cannot complete your request until we have the W-9 on file.
Add/Remove Copier Addresses	Use this template to request that employee names be added to or removed from multi-functional devices. Be sure to provide all required information so that your request can be processed in a timely manner. This includes the name and e-mail address of each individual as well as the system ID of the copier.

Please note: The templates above were designed for use in GroupWise. Outlook templates are being developed and should be available shortly.

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Purchasing

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E-mail Templates