| Commonly Used Account Codes |
| Code | Description | Description/Usage |
| 60501 |
Travel – In District |
Employee travel within Seminole County (includes travel in College vehicle) |
| 60502 |
Travel – Out of District |
Employee travel outside of Seminole County but within Florida |
| 60503 |
Travel – Out of State |
Employee travel outside of Florida (includes lodging, registration, transportation, etc.) |
| 60504 |
Travel – International |
Employee travel outside of the United States (includes lodging, registration, transportation, etc.) |
| 60505 |
Travel – Reimbursable |
Employee travel to be reimbursed by outside sources |
| 60506 |
Travel – Student |
Travel by eligible student to be reimbursed by College |
| 60507 |
Travel – Non-Employee |
Travel by eligible vendor, District Board of Trustees member or College guest to be reimbursed by College |
60508
|
Travel – Employee Recruitment
|
Travel by eligible individuals for interview purposes (usually for key positions at the College)
|
60509
|
Travel – Moving Expenses
|
Travel by eligible new employees for relocation purposes
|
60599*
|
Webinars
|
Registration fees for online seminars
|
61001
|
Freight/Postage Reimbursable
|
Regular delivery service paid by departments (1098T mailing, hand-carried items to U.S. Postal Service)
|
61003
|
Postage Express Delivery
|
Any delivery service other than regular mail (UPS, FedEx, Express Mail, etc.)
|
61504
|
Other Communication Services
|
Pagers, phone installation and/or other miscellaneous communication costs (excludes maintenance and repair)
|
62001
|
Printing/Duplicating – Vendor
|
Printing services performed by outside vendor
|
62501
|
Maintenance/Repairs – Building
|
One-time repair to facilities (excludes technology-related repairs)
|
62502
|
Maintenance/Repairs – Furniture and Equipment
|
One-time repair to furniture or equipment (excluses technology-related repairs)
|
62503
|
Maintenance/Repairs – Grounds
|
One-time repair to grounds
|
| 62504 |
Service Contracts/Agreements
|
Any contract to maintain the College's facilities or equipment (excludes technology-related contracts)
|
| 62505 |
Maintenance/Repairs – Other
|
Any maintenance or repair work that does not fit into the above categories (excludes technology-related maintenance and repairs)
|
| 62506* |
Maintenance/Repairs – IT
|
One-time repair related to technology
|
| 62544* |
Maintenance – Software
|
Software maintenance contracts
|
63001
|
Rentals – Facilities
|
Rental of outside facility for 12 months or less
|
| 63002 |
Rentals – Equipment
|
Rental of equipment for 12 months or less
|
63004
|
Rentals – Copy Machines
|
Rental of copy machine(s)
|
63005
|
Rentals – Other
|
Rental of items not related to facilities or equipment
|
63007
|
Royalties
|
Royalty payments for music, scripts, etc.
|
63008
|
Facilities Leases – Operating
|
Lease of facilities for more than 12 months (cannot take title at end of lease period)
|
63009
|
Equipment Leases – Operating
|
Lease of equipment for more than 12 months (cannot take title at end of lease period)
|
64501
|
Other Contractual Services
|
Services that are contracted and not applicable to any other account code
|
64502
|
Institutional Membership
|
Membership fees for professional organizations (personal memberships not permitted)
|
64505
|
Advertising (Mandated by Statute)
|
Advertising that publicizes District Board of Trustees and other public meetings (required by law)
|
64507
|
Continued Instructional Services (State Funded)
|
Instruction provided by outside agency and funded by the state of Florida
|
64508
|
Temporary Personnel Services
|
Temporary agency personnel and independent contractors
|
64509
|
Other Services – Non-Contracted
|
Services that are not contracted and not applicable to any other account code
|
64510
|
Advertising (Not Required by Law)
|
Advertising for recruitment and other purposes (not required by law)
|
64513
|
Continued Instructional Services (Not State Funded)
|
Instruction provided by outside agency and not funded by the state of Florida
|
64514*
|
Technology Services
|
Technology services other than consultations and repairs/maintenance
|
65001
|
Consultant Fees
|
Services provided by non-technology consultants (use code 65010 for technology consultants)
|
65002
|
Honoraria Fees
|
Speaker fees
|
65003
|
Legal Fees
|
Services provided by outside attorneys, notaries, etc.
|
65007
|
Professional Fees – Other
|
Professional services not listed in the above categories
|
65008
|
Accreditation Fees
|
Fees charged by an accrediting agency
|
65010*
|
Technology Consultant
|
Services provided by technology consultants
|
65501
|
Educational Materials/Supplies
|
Classroom materials that are consumed through use (pencils, paper, etc.) as well as subscriptions to professional publications
|
65502
|
Office Materials/Supplies
|
Office materials that are consumed through use (pencils, paper, etc.) as well as subscriptions to professional publications
|
65504
|
Hazardous Materials – Instructional
|
Products used for instruction that require special handling (science lab items, etc.)
|
65701
|
Data Software – Instructional
|
Software for instructional use (not capitalized)
|
65702
|
Data Software – Administrative
|
Software for administrative use (not capitalized)
|
66001
|
Maintenance Materials/Supplies
|
Supplies used to repair or maintain facilities
|
66002
|
Custodial Materials/Supplies
|
Supplies used to clean or maintain facilities
|
66003
|
Automotive Materials/Supplies
|
Supplies used to maintain College-owned vehicles
|
66004
|
Grounds Materials/Supplies
|
Supplies used to maintain College grounds
|
66006
|
Hazardous Materials – Non-Instructional
|
Products not used for instruction that require special handling
|
66503
|
Food and Food Products
|
Limited availability to departments with hospitality budgets
|
66505
|
Departmental Uniforms
|
Purchase of uniforms (excludes athletic uniforms)
|
66508
|
Items for Promoting College
|
Giveaways used to promote the College (excludes publications)
|
Minor Equipment Codes
(for items costing less than $1,000 that last more than a year and are not added to any other piece of equipment) |
70501
|
Minor Equipment – Less than $1,000
|
Equipment that is not technological in nature, such as chairs, credenzas, bookcases and microscopes
|
| 70506* |
Minor Technology Equipment – Less than $1,000 |
Equipment that is technological in nature, such as printers, faxes, DVD/VHS players, cameras, telephones and UPS battery backups |
Asset Account Codes – Non-Depreciable
(for items costing $1,000-$4,999) |
70600
|
Minor Equipment – $1,000-$4,999
|
For budget use only. Do not enter on requisitions. |
70601
|
Educational Furniture/Equipment – $1,000-$4,999
|
Furniture or equipment used in instructional offices, classrooms and labs that is not technological in nature
|
70602
|
Office Furniture/Equipment – $1,000-$4,999
|
Furniture or equipment used in Administration, Student Services and other support-area offices that is not technological in nature
|
70603
|
Construction/Maintenance Equipment – $1,000-$4,999
|
Equipment purchased for use by the Facilities Department that is not technological in nature
|
70604
|
Vehicles – $1,000-$4,999
|
New or pre-owned cars, vans, trucks, mules, Cushmans or security carts purchased for non-instructional use on campus
|
70605
|
Athletic Equipment – $1,000-$4,999
|
Equipment purchased for use by the Athletics Department that is not technological in nature
|
70606*
|
Technology Equipment – $1,000-$4,999
|
Equipment that is technological in nature, such as printers, cameras, CPUs, laptops, overhead projectors, document cameras and telephones
|
70696*
|
Grantor Computer Equipment – $1,000-$4,999 |
For grants only. Equipment purchased for other agencies that is technological in nature. |
Asset Account Codes – Depreciable
(for items costing $5,000 or more)
|
71000
|
Furniture/Equipment – >= $5,000 |
For budget use only. Do not enter on requisitions. |
| 71011* |
Technology Equipment – >= $5,000 |
Equipment that is technological in nature, such as printers, cameras, telephone systems, servers, network equipment and UPS battery backups
|
| 71021 |
Vehicles – >= $5,000 |
New or pre-owned cars, vans, trucks, mules, Cushmans or security carts purchased for non-instructional use on campus |
| 71022 |
Office Equipment (Non-Technology) – >= $5,000 |
Equipment used in Administration, Student Services, CTS and other support-area offices that is not technological in nature |
| 71023 |
Educational Equipment (Non-Technology) – >= $5,000 |
Equipment used in instructional offices, classrooms and labs that is not technological in nature |
| 71024 |
Athletic Equipment – >= $5,000 |
Equipment purchased for use by the Athletics Department that is not technological in nature |
| 71025 |
Maintenance Equipment – >= $5,000 |
Equipment purchased for use by the Facilities Department that is not technological in nature |
| 71031 |
Office Furniture – >= $5,000 |
Furniture used in Administration, Student Services and other support-area offices |
| 71032 |
Educational Furniture – >= $5,000 |
Furniture used in instructional offices, classrooms and labs |
| * Technology expenditures include the purchase, lease and support of instructional and administrative IT resources and services recorded in all funds. IT resources encompass all forms of technology used to create, process, store, transmit, exchange and use information in various forms of voice, video and data. |
