Student Affairs Procedures (Print Version)

Admissions (Procedure 3.0100)

 
Based on Board Policy number and Florida Statute:Effective Date:
F.S. 1001.64;1007.263;1009.26;1007.264; 6A-10.040 FAC College Policy; 3.020 1/04; Rev.10/09

Purpose

The Purpose of the Admissions Procedure is to designate a procedure for Admission to the College.

Procedure: General Admissions

  1. Applicants (First Time in College) who seek to enroll in associate degree and certificate programs must have official high school transcripts, GED diplomas, including test score results, and other postsecondary transcripts sent directly to the Office of Enrollment Services prior to the first day of classes.

  2. Applicants (Transfer Students) who have completed postsecondary credits from other colleges, universities, and postsecondary institutions are required to submit official transcripts directly to the Office of Enrollment Services prior to the first day of classes for the semester in which they seek to enroll.

  3. For admission into an upper division program, one of the following criteria must be met: (1) students must have completed an Associate of Science Degree in a designated field, if specified; (2) students must have completed an Associate of Arts Degree with Florida Common Program Prerequisites for the major; (3) A GPA of 2.5 or greater in the Associate degree, if specified (4) students must have completed a bachelor's degree with Florida Common Program Prerequisites for the major; or (5) students without an associate of or baccalaureate degree will be advised, on a case-by-case basis, on the pathways and requirements necessary for admission into the upper division program of choice.

  4. Applicants who do not provide official high school and postsecondary transcripts, as requested, will have a restriction placed on the College transcript (does not allow records to be released) and will not be permitted to enroll in subsequent semesters until the transcripts are received.

  5. Applicants whose high school or postsecondary transcripts are unavailable due to documented extraordinary circumstances (i.e., records destroyed, home country in turmoil, etc.) may request an exception to the transcript requirement.

  6. All First Time in College Students (FTIC) must have current (less than two years old) ACT, SAT, or CPT scores to register for college credit courses. All FTIC degree-seeking students, and all students who register for their twelfth college credit hour must meet the entry testing requirements. All FTIC students without current scores are required to take the College Placement Test (CPT). Students presenting a College Ready Diploma (CRD) issued to Florida public high school graduates beginning in 1998 may be waived from placement testing, provided they enroll in the appropriate general education coursework within two years of graduation from high school. The student's test scores will determine initial placement in some courses.

  7. Students may not attend class unless they have met admission requirements and have paid all tuition and fees.

  8. The student is responsible for understanding the requirements for the degree, diploma, or certificate that they seek and for the admission policies and procedures published in the College Catalog.

  9. Furnishing false or fraudulent statements in connection with an application for admission or residency affidavit may result in disciplinary action, denial of admission, loss of financial aid and invalidation of credits or degrees earned.

  10. The College reserves the right to deny or rescind admission to any student whose record of behavior indicates that he or she would disrupt the orderly processes of the College's programs or would interfere with the rights and privileges of other students.

General Admission Requirements for College Credit Programs

  1. First-Time-in-College Degree-Seeking Students

    1. Standard High School Diploma

      • Florida high school graduates must have earned a standard high school diploma.

      • Non-Florida high school graduates must meet requirements specified in Florida Statutes.

      • An official high school transcript with high school graduation date is required for admission and prior to the first day of classes.

    2. General Equivalency Diploma (GED)

      • Students are eligible for admission who have the General Equivalency Diploma (GED) an official transcript of the GED results is required for admission.

    3. Florida Certificate of Completion

      • Students who have met the 2.0 GPA and ALL course requirements for a standard high school diploma, but did not pass the FCAT will be issued a new type of Certificate of Completion (W8A). This credential will allow the student to take the CPT and be placed into either college credit or remedial courses.

      • The Withdrawal Reason "W8A" will appear on the high school transcript. In addition, the certificate will bear the designation "College Placement Test Eligible." This designation will differentiate between the "old" Certificate of Completion and the "new" Certificate of Completion.

      • Students with the W8A who need remediation should be classified as "degree seeking" students. These students must meet the college preparatory requirements outlined in section 1008.30(4)(a), Florida Statutes (the same requirements apply to students with a standard high school diploma).

      • Students with the W8A may be eligible to receive Federal Student Aid through meeting the "ability to benefit" (ATB) requirement. If the ability to benefit is not demonstrated through the appropriate demonstration of skills on an approved ATB test (financial aid will have the approved list), then students will NOT be eligible to receive federal aid until they either earn a high school diploma or meet the ATB testing.

      • Students who do not meet the federal ATB requirement may be advised by the College to enroll in an adult education program or to pursue other available options for earning a high school diploma.

      • Students will not be admitted to "limited access" programs, programs requiring a high school diploma, or programs that may include licensure requirements that include a high school diploma. Students should not be admitted to those particular programs until they have earned the standard high school diploma or its equivalent.

    4. Home Education Graduate

      • Students who have graduated from a home education program are eligible for admission as high school graduates. Students must provide affidavits signed by a parent or legal guardian attesting that they have completed a home education program pursuant to the requirements in 232.0201 F.S. and provide their high school transcripts.

  2. Transfer Students

    1. Students shall be admitted as transfer students if they have previously attended a college or university. Students who have earned less than six (6) semester hours of transferable college credit must also submit an official high school transcript. Transfer students must request that official transcripts from all previous colleges and universities be sent directly to the Director, Enrollment Services and Registrar. Official transcripts are to have been generated within the past six months. All credits attempted and earned at the baccalaureate level from regionally accredited colleges and universities are accepted (credit from non- regionally accredited institutions are evaluated on a case-by-case basis) to fulfill the College degree requirements provided a grade of "D" or better was earned. An accepted transfer course satisfies general education requirements for the associate degrees only if the course is essentially the same as a corresponding course satisfying those requirements.

    2. Testing Requirements for Transfer Students

      • Transfer students are exempt from CPT testing for placement purposes if they transfer in successfully completed college prep courses in Reading, Writing and Math or college level courses in English and Math. Students will be exempted from entry testing when their official test scores arrive and are entered into the student database.

    3. Admissions of transfer students on academic probation, suspension, or dismissal

      • Students are allowed to apply for admission to the College if they are on academic probation, academic suspension, or academic dismissal from another college. Once their transcript is received and evaluated their academic status can change. After transcripts are evaluated the student is alerted to their Standards of Academic Progress as indicated on their current transcript.
  3. Non-High School Graduates

    • Students who are not high school graduates, but have successfully completed a minimum of six (6) semester credits of college level courses at another institution and have passed an acceptable placement test indicating college readiness (e.g. ACT, SAT or CPT) are eligible for admission to the associate degree programs.

  4. International Student Admissions

    1. International students seeking college credit admission on the F-1 visa or seeking post-secondary adult vocational admission on the M-1 visa must meet the following requirements:

      • Students are required to take the CPT and do a writing sample for placement purposes. They may also be required to take the LOEP exam for placement into English for Academic Purposes.

      • Admission materials must be sent to the College one month prior to the term or session for which the applicant seeks admission.

      • Students must complete the Application for Admission Form and International Student Form.

    2. Foreign Education Transcripts:

      • If student attended only High School: transcripts must be officially translated to English AND then evaluated by a member of the National Association of Credential Evaluation Services (NACES). The NACES members most commonly used by the College students are World Education Services or Joseph Silny and Associates.

      • If students have attended High School and any university (completed or uncompleted): both transcripts must be translated to English AND then evaluated by World Education Services or Joseph Silny and Associates.

      • All foreign education evaluations must be presented to the Records Office. Only original documents will be accepted. Facsimiles and photocopies will not be accepted.

      • Formal or informal color photograph of the student is required.

      • Financial support documents are to include the following:

      • Signed bank letter from student or sponsor, as applicable stating when account was opened, type of account, and current balance.

      • Signed and notarized Affidavit of Support must state relationship to the student and responsibility to pay all study and personal expenses of student; also whether student will live in sponsor's home.

      • If bank funds are not enough to cover costs of study and living, then: signed letter from employer of student or sponsor, as applicable, stating job title, salary, length of time employed. Note: It is possible to have more than one sponsor. The sponsor(s) need not be residing in the United States, nor do they need to be family relatives.

      • Only documents in English will be accepted. Translations must be done by an official body (a notary public does NOT automatically qualify as a translator). Only original documents will be accepted. Facsimiles and photocopies will not be accepted.

      • For Transfer Students ONLY, the following are needed: completed International Student Transfer Form and photocopy of previous I-20 (2 sides), I-94, and passport.

      • According to USCIS, an International Student must study full time. Full time college credit studies is considered to be a minimum of 12 credits EACH semester and two consecutive semesters.

  5. General Admission Requirements for Applied Technologies/Vocational Credit Programs:

    • Students who are enrolled in an Applied Technologies (also known as Post-Secondary Adult Vocational) program of 450 clock hours or more shall meet basic skills examination requirements as set forth in 6A-10.040 FAC.

    • To insure that students have a reasonable opportunity for success in the vocational credit certificate programs, the achievement of basic educational levels as generally represented by a high school diploma, have been established for entrance into most programs.

  6. Applied Technologies Programs that do not require a Standard High School Diploma or the Equivalent:

    • All Apprenticeship Programs, Automotive Service Technology, Child Care Development Specialist, Computer Service and Repair (A+ Certification), H.H.A. (Home Health Aid), C.N.A. (Nursing Assistant), Patient Care Assistant. A TABE test is required for all vocational of 450 contact hours or more.

  7. General Admission Requirements for the Bachelor Degree Programs

    • For admission into the BAS in Interior Design, students must have either an earned Associate of Science Degree in Interior Design or an Associate of Arts Degree with Florida's common program pre-requisites for Interior Design. Other students will be advised and admitted on a case by case basis.

  8. Readmission/Reactivation of Former Students

    • Students who have not been in attendance at the College for one year or more should complete a College application form to ensure that the College has accurate directory and degree information on file for the student; residency for tuition purposes documentation must be re-established.

  9. Limited-Access Programs Placement Eligibility

    1. All candidates for admission to the College are accepted for enrollment as described in this procedure. However, some programs are identified by the College as Limited-Access Programs. Limited-Access Programs are those specialized programs in which specific enrollment eligibility limitation requirements are imposed because of the following:

      • Physical facility limitations; or

      • State licensure rules and regulations established and implemented by outside agencies, boards, and entities; or

      • Related criteria established and implemented pursuant to laws, rules, and regulations over which the College has no discretionary authority.

    2. Limited-Access Program students shall be selected for admission to these programs based upon:

      1. Equal Access/Equal Opportunity standards;

        • Past student performance; and

        • Academic performance and continuing academic potential.

        • Students seeking placement in such programs receive specific eligibility requirements for admission from the department/division coordinator. Final selection decision for placement in each Limited-Access Program is determined by the department/division committee. The department/division chairperson provides notification of placement to each Limited-Access Program candidate.

        • Admission decisions related to Limited-Access Programs cannot be appealed except for specific cause.

        • Students who are not selected for admission to a specific Limited-Access Program are encouraged to continue their studies in other programs and courses at the College. Counseling services are provided to unsuccessful candidates to assist with the selection of alternative educational programs, courses, goals, and objectives.

    3. The following apprenticeship, automotive, public safety, nursing and health programs are Limited Access.

      • Apprenticeship Programs:

        • Florida Automatic Sprinkler Training (FAST) Apprenticeship Program

        • Florida Electrical Apprenticeship Training (FEAT) Program

        • Plumbing Industry Professional Education (PIPE) Apprenticeship Program

        Requirements for the FAST, FEAT and PIPE Apprenticeship Programs are the same.

        Candidates must:

        1. Apply and be accepted to the College;

        2. Be at least 18 years of age;

        3. Be physically capable of performing the work of the respective trade;

        4. Able to read and write English;

        5. Be employed by a sponsoring company.

      • Automotive Programs:

        • Service Education Program (ASEP)

        • Automotive Student Service Educational Training (ASSET)

        Requirements for the ASEP and ASSET Programs are the same.

        Candidates must:

        1. Apply and be accepted to the College;

        2. Complete the College Placement Test (CPT);

        3. Be 18 years of age prior to first work assignment;

        4. Provide official transcripts indicating the successful completion of high school or GED;

        5. Possess a valid Florida Driver's License and provide a 36-month history of driving record;

        6. Return completed and signed ASEP Application form to the ASEP coordinator;

        7. Schedule an interview with the program coordinator; and be able to lift and carry 50 lbs.

      • Technician's Automotive Career Training Program (TACT)

        Candidates must:

        1. Apply and be accepted to the College;

        2. Complete the College Placement Test (CPT);

        3. Be 18 years of age or older by the time of first work assignment;

        4. Provide official transcripts indicating the successful completion of high school or GED;

        5. Possess a valid Florida Driver's License. Candidates history may be monitored by the participating industry sponsor;

        6. Return completed and signed TACT Application form to the TACT coordinator;

        7. Schedule an interview with program coordinator;

        8. Be able to lift and carry at least 50 lbs.

      • Public Safety Programs:

        • Correctional Officer: Criminal Justice Academy

          Candidates must:

          1. Apply and be accepted to the College;

          2. Be at least 19 years of age;

          3. Be a United States citizen;

          4. Provide official transcript indicating successful completion of high school or GED;

          5. Valid Florida driver's license;

          6. Have no felony or misdemeanor convictions involving perjury, false statements, or moral turpitude;

          7. Students must make an appointment with Testing and Assessment for the CJBAT battery, and pay a fee; and

          8. Complete Criminal Justice Institute Application Process

        • Law Enforcement: Basic Recruit Criminal Justice Academy

          Candidates must:

          1. Apply and be accepted to the College;

          2. Provide official transcripts indicating successful completion of high school or GED;

          3. Be at least 19 years of age;

          4. Be a United States citizen;

          5. Possess a valid driver's license;

          6. Have no felony or misdemeanor or convictions involving perjury, false statements, or moral turpitude;

          7. Students must make an appointment with Testing and Assessment for the CJBAT battery, and pay a fee; and,

          8. Complete the Criminal Justice Institute Application Process

        • Crossover Corrections to Law Enforcement: Criminal Justice Academy

          Candidates must:

          1. Apply and be accepted to the College;

          2. Provide official transcripts indicating successful completion of high school or GED and transcript indicating completion of Corrections Academy;

          3. Be at least 19 years of age;

          4. Be a United States citizen;

          5. Possess a valid driver's license;

          6. Have no felony or misdemeanor convictions involving perjury, false statements, or moral turpitude;

          7. Students must make an appointment with Testing and Assessment for the CJBAT battery, and pay a fee; and,

          8. Complete the Criminal Justice Institute Application Process

        • Emergency Medical Technician - Basic (EMT-B) Certificate Program

          Candidates must:

          1. Apply and be accepted to the College;

          2. Submit EMS application to the Fire Science/EMS office;

          3. Submit proof of age (18 years of age minimum);

          4. Provide official transcripts indicating the successful completion of high school or GED; and,

          5. Complete the College Placement Test (CPT)

        • Firefighting - Minimum Standards

          Priority is given to applicants who have completed the EMT paramedic courses.

          Candidates must:

          1. Apply and be accepted to the College;

          2. Submit Fire Fighting Program application to secretary in Fire Science Department;

          3. Attend mandatory Fire Fighting Orientation session held by Fire Science Department;

          4. Complete the College Placement Test (CPT)

          5. Provide official transcripts indicating successful completion of high school or GED;

          6. Be at least 18 years of age;

          7. Meet the vision requirements: 20/20 or correctable to 20/20; and,

          8. Complete the Bureau of Fire Standards and Training Medical Examination Form.

        • Paramedic Certificate

          Candidates must:

          1. Apply and be accepted to the College;

          2. Provide official transcript indicating successful completion of high school or GED;

          3. Complete the College Placement Test (CPT);

          4. Submit the Emergency Medical Services application to the Fire Science and Emergency Medical Services Office; and,

          5. Have earned a 2.0 cumulative GPA.

          Applicants who are currently employed by a fire department in Seminole County will be allowed first opportunity to enroll in the paramedic program. All other applicants will fill the remaining positions in the class based on their application date and college eligibility.

          The Paramedic Certificate and degree have co-requisite requirements. Failure to successfully complete any one of the co-requisite courses will result in the student being withdrawn from all co-requisite courses (EMS). Upon return or acceptance into the EMS Program the student must re-register into all co-requisite courses. If a student receives a failing grade for any EMS course they will subsequently receive a withdrawal for the co-requisite requirements. A minimum grade of "C" (80%) must be achieved in all EMS courses to meet program and graduation requirements.

      • Nursing and Health Programs

        • Generic Associate Degree in Nursing (RN) and RN Career Transition

          Candidates must:

          1. Apply and be accepted to the College;

          2. Complete the College Placement Test (CPT);

          3. Attend a mandatory information session to obtain an Application Packet;

          4. Submit a complete Application Packet. See the College's Nursing website for details.

          5. The checklist to include the following:

            • Nursing application: This form must be submitted and is valid for the current academic year. For those students not admitted, a new nursing application must be submitted the following year. These forms are part of the Application Packet and can only be obtained at an information session.

            • Copy of grade report from the Test of Essential Academic Skills (TEAS). See the Assessment and Testing Office website for test schedule. See the College's Nursing website for required scores.

            • A current College transcript must be included. A GPA of 2.5 or greater on a 4.0 scale for general education and support courses is required. All students must be eligible for MAC1105 - College Algebra, through coursework or test scores at the time of application submission. See the College's Nursing website for a list of pre-requisites.

            • Transcripts from other colleges must be submitted to the College Records Office by the date listed on the College's Nursing website.

            • Proof of registration if currently enrolled in General Education courses, at the College or other college.

            • RN Career Transition applicants must submit documentation of work experience. See the College's Nursing website for details.

            • If there are more applicants meeting the criteria than available seats, the College's Nursing Admissions Committee will use a selection process. More information about the selection process is available on the College's Nursing website.

        • Nursing-Concurrent AS-BSN Option with the University of Central Florida

          This program is a partnership between the College and the University of Central Florida to integrate current enrollment in both associate and baccalaureate nursing programs simultaneously. Students must:

          1. Be admitted into the College's Associate Degree in Nursing Program.

          2. Be admitted to UCF and the UCF Nursing Concurrent Program.

          3. Meet all the College and UCF nursing pre-requisites.

          4. Have a minimum overall GPA as stated on the College's Nursing website.

        • Practical Nursing Program

          Candidates must:

          1. Apply and be accepted to the College;

          2. Provide official transcripts indicating successful completion of high school or GED;

          3. Completion of the Test of Adult Basic Education (TABE)

          4. Completion of the Test of Essential Academic Skills (TEAS) See the Assessment and Testing Office website for test schedule. See the College's Nursing website for score requirements.

          5. Attend mandatory Nursing Information session

          6. Complete a Nursing application- Practical Nursing;

          7. Attach a student copy of your College transcript and use a highlighter pen to mark the following required courses from the College or transferred from another college (Courses with grades below "C" are not acceptable.):

            • HSC 1531 Medical Terminology

            • HSC 1000 Introduction to Health

          8. Recommended to take if time permits:

            • HIM 1450 Anatomy and Physiology

          9. Proof of registration if currently enrolled in General Education courses, at the College or other college. Highlight the General Education course(s).

          If there are more applicants meeting the criteria than available seats, the College's Nursing Admissions Committee will use a selection process. More information about the selection process is available on the College's Nursing website.

        • Physical Therapist Assistant

          Candidates must:

          1. Apply and be accepted to the College;

          2. Complete the College Placement Test (CPT);

          3. Complete a minimum of 20 hours of observation, volunteer service, or work experience in two or more Physical Therapy Departments;

          4. Submit the completed PTA application packet
            (available for download at http://www.scc-fl.com/pta/app-process.htm)

          5. Complete the following prerequisites:

            • English I

            • Anatomy and Physiology I: Note: At the College, General Biology (BSC 1010C) is a pre-requisite for this course.

            • College Algebra

            • Psychology or Humanities

          Pre-requisite courses must be completed with a minimum GPA of 2.0 on a 4.0 scale. (At the College, General Biology is a prerequisite for Anatomy and Physiology I. The General Biology course does not have the eight-year restriction on it since it is not a program prerequisite. At the College, Intermediate Algebra (MAT 1033) is a prerequisite to College Algebra (MAC 1105). The remaining general education courses will be taken throughout the PTA curriculum.

          Transfer Note: The pre-requisite courses may be taken at any accredited college or university; official transcripts must be sent to the College, Office of Student Records, to become part of a candidate's official record. It is the pre-PTA student's responsibility to request from other colleges and universities, that official transcripts are sent to the College as soon as possible , but no later than the first day of classes. By providing the transcripts early they can be evaluated and recorded on the student's transcript.

        • Respiratory Care

          Candidates must:

          1. Apply and be accepted to the College;

          2. Complete the College Placement Test (CPT);

          3. Provide official transcript indicating successful completion of high school or GED;

          4. Complete the following pre-requisite courses:

            • BSC 2093C, Anatomy and Physiology I (Must earn a grade of "C" or better.) Note: At the College, General Biology (BSC 1010C) is a pre-requisite for this course. General Biology can be used to satisfy the 4-credit support course elective requirement.

            • ENC 1101, English I Note: At the College, English I is a corequisite for BSC 1010C. A grade of a "C" or better is required for graduation.

            • Possess Intermediate Algebra skill level Satisfied by completion of Intermediate Algebra, MAT 1033, or test scores which place student into College Algebra.

            • Possess a 2.0 or higher GPA; and,

            • Submit completed Respiratory Care Application. (Obtain applications by attending a Respiratory Care Information Session. Dates for upcoming sessions are available on-line: http://www.scc-fl.com/respiratory/ or by calling the Career Program Advisor for Health Programs at 407.404.6004.

  10. Miscellaneous

    • Audit Students

      Audit students must meet the College admission requirements and may enroll in college classes on a non-credit basis. Attendance requirements are established by the instructor. Audit students must declare audit status prior to the end of the drop and add period. Audit students are assessed college credit fees as listed in the College Fee Schedule.

    • Non-Degree Seeking Students

      1. Dual Enrollment

        • Students who reside in Seminole County and who are enrolled in a Seminole County Public School or in a non-public school (including home schools) that is in compliance with State Statute 229.808 and conducts a secondary curriculum pursuant to State Statute 232.246 are eligible for dual enrollment.

      2. Special Students

        Special Students typically take courses for job improvement or personal enrichment, but do not seek associate degrees or certificates. The following requirements apply to Special Students:

        1. Must complete an Application for Admission;

        2. Are exempt from College Level Placement Tests;

        3. May enroll in any college level course except English or mathematics courses or courses with an English or mathematics co requisite and/or prerequisite,

        4. Must meet all co- and prerequisites and

        5. May complete up to twelve hours in Special Student Status. Once a Special Student exceeds twelve hours, s/he will be reclassified to degree-seeking status and will be required to meet degree-seeking admission and placement testing requirements.

        6. Special students completing courses for transfer to another institution should determine the transferability of these courses to other institutions prior to enrollment at the College.

      3. Post Graduate Students

        Students who have earned an associate degree or higher, including Teacher Re-certification Students, may enroll in courses. Students admitted in this category must:

        1. Complete the Application for Admission.

        2. Indicate that a College degree or certificate is not sought.

        3. Provide an official transcript from the degree granting college.

        4. Students are responsible for their own advising and are to meet all prerequisites and co-requisites for courses in which they intend to enroll, including appropriate placement scores when required. The responsibility for determining the transferability of credit earned at the College as a Non-Degree Student toward a degree program at another institution is the sole responsibility of the student.

      4. Transient students

        1. Students in good standing at other colleges may be admitted as "transient" or guest students to take courses for transfer back to their home institutions. A transient form or letter is required which indicates the student's good standing, specific courses to be taken and the parent institution's willingness to accept the credits earned. The transient form or letter is required prior to registration for classes. Only transient students applying for ESL English for Academic Purposes courses are required to see a counselor or advisor for approval prior to registration. ESL/EAP students must present counselors or advisors with unofficial transcripts for advising purposes only prior to approval for registration.

        2. Transient students must complete the college application and residency statement

  11. General Admission Requirements for Adult Education Programs

    Adult Education Programs are mandated by the State of Florida to serve the residents of Seminole County who are given priority for admission and registration.

    • Adult Education Admissions Requirements

      The following admission requirements shall be in effect for adult programs and courses:

      1. Adult Basic Education

        1. Classes are offered for persons sixteen years of age or older whose education was interrupted or whose education did not include mastery of the basic skill as defined by the Florida Department of Education.

        2. Students must complete the TABE test and attend an orientation.

      2. General Education Development Program (GED)

        Classes are offered for persons eighteen years of age or older whose education was interrupted before they were able to complete high school. The following requirements are applicable:

        1. Provide documentation that the candidate is a resident of Florida.

        2. Provide documentation that the candidate is of age to qualify.

        3. Applications are accepted year round for the Adult Basic Education and GED programs. Students must take the TABE unless they are transferring from another program at the College and TABE scores are only two years old or less.

        4. GED Test Registration: Students must have a valid Florida I.D. (Florida I.D. Card or Florida Driver's License) and Social Security Card. Test registration is only once a month and is not offered every month of the year.

      3. Underage ABE/GED

        A special program is provided for students who are 16 or 17 years old. They must be a Seminole county resident and bring a withdrawal form from the previous school. If withdrawal code shows expulsion, applicant must file a petition for admission to the Admissions and Graduation Committee who will decide if student is to be admitted.

        1. Students must bring in official sealed copy of transcripts; a Parental Consent Form, signed and notarized by the parent(s); and they must complete an Adult Education Application. Applications will only be accepted for underage students at the beginning of the term/half term.

        2. Students must complete the TABE test requirement (above), and attend an orientation.

        3. Students must attend equivalent of one full term and pass the practice GED test to obtain permission to take the GED exam prior to age 18.

      4. Adult High School Diploma Program

        Classes leading to a standard high school diploma are offered for persons sixteen years of age or older whose high school education was interrupted.

        1. Withdrawal: Students from surrounding areas (Seminole, Orange, Volusia, and Lake Counties) MUST provide a Withdrawal Form from their high school.

        2. If the student is of age (over 18), or from out of state, the withdrawal form requirement may be waived.

        3. If withdrawal code shows expulsion applicant must file a petition for admission to the Admissions and Graduation Committee who will decide if student is to be admitted.

        4. Any student transferring from an alternative program must bring a letter of recommendation; TABE scores; and documentation of program completion prior to consideration of admission to any Adult Education Program.

        5. Application - Student must complete an Adult Education Application.

        6. Applications will only be accepted before the beginning of the term/half term.

        7. TABE Test - Students should be scheduled for a TABE test, unless the student is transferring from another College Adult Education Program with scores two years old or less or has passed the FCAT or HSCT test.

        8. Orientation: All students are scheduled for a high school orientation

      5. English for Speakers of Other Languages (ESOL)

        Classes are offered to persons sixteen years of age or older for whom English is not their first or mastered language and who meet the following criteria:

        1. Provide documentation that the applicant is a U.S. citizen, permanent resident, refugee or holder of another qualifying immigration status.

        2. Provide documentation that the applicant is sixteen years old or older.

        3. Applications are accepted during designated times previous to the start of each term.

        4. Students are placed into levels of proficiency based on CASAS scores.

    • Transcripts for Adult Education Programs

      • Seminole county students must provide official transcripts in a sealed envelope from the last school they attended.

      • Orange, Volusia, or Lake Counties: Students can bring an unofficial copy of transcripts if possible and the address of the school ; an official copy are required for students who enter the Adult High School and Underage ABE/GED Program.

      • Other counties, states, or countries: Students must request them on their own.

      • Applicants whose transcripts include an Individual Educational Plan (IEP) identifying them as a Severe Learning Disabled (SLD) student need to meet with counselors to explore whether an Adult Education program can meet any special academic needs they may have.

  12. Lifelong Learning Instructional Program

    The College provides classes, seminars, workshops, and other educational activities in an effort to meet the clearly defined community education needs of Seminole County residents.

  13. Customized Training

    Continuing education courses may also be customized and offered for the exclusive offering to specific area businesses and agencies.

  14. Language Institute

    International students seeking admission to the Language Institute on F-1 Visa (I-20 A-B) must meet the following requirements:

    1. All application materials must be submitted to the International Students Office three months prior to the term or session for which the applicant seeks admission. See the calendar section of the College Catalog for the exact date.

    2. Students must complete the International Student Form.

    3. Students must provide a formal or informal color photograph.

    4. Submit financial support documents include the following:

    5. Signed bank letter from student or sponsor, as applicable stating when account was opened, type of account, and current balance.

    6. Signed and notarized Affidavit of Support must state relationship to and responsibility to pay all study and personal expenses of student; also whether student will live in sponsor's home.

    7. If bank funds are not enough to cover costs of study and living, then: signed letter from employer of student or sponsor, as applicable, stating job title, salary, length of time employed. Note: It is possible to have more than one sponsor. The sponsor(s) need not be residing in the United States, nor do they need to be family relatives.

    8. Only documents in English will be accepted. Translations must be done by an official body (a notary public does NOT automatically qualify as a translator). Only original documents will be accepted. Facsimiles and photocopies will not be accepted.

    9. According to USCIS an International Student must study full time. Full time equals two consecutive semesters of Monday through Friday classes.

    10. For Transfer Students only, the following are needed: completed International Student Transfer Form and photocopy of previous I-20 (two sides), I-94, and passport.

  15. Disciplinary Suspension

    1. An applicant suspended from another institution for disciplinary reasons will not be admitted until eligible for readmission to the suspending institution.
    2. In accordance with Florida Statutes, a student who has previously been expelled from a Florida community college or university for unlawful possession, sale, or use of narcotic drugs is not admitted to the College for a period of one year from the date of expulsion.
    3. A student who has been found guilty of campus disruption may be re-admitted to the College after a period of one year from the date of such finding.

In exceptional cases, students may petition the Admissions and Graduation Committee for further consideration. The office of the Vice President for Student Success Services should be consulted for information concerning the petition procedure.

Recommended by Executive Staff Date 10/09
Approved: President, E.Ann McGee Date 10/09

Adult High School Admissions Procedures (Procedure 3.0110)

 
Based on board policy number and Florida Statute:Effective Date:
SCC Rule 3.020 May 6, 1992, Revised 12/95
Purpose

The primary purpose of the Adult High School program in to assist adults in the acquisition of their high school diploma. The purpose of this procedure is to outline the Adult High School Admissions procedures.

Procedure

Students seeking admission to the adult high school are required to take a state approved placement test and demonstrate reading skills at the high school level, or be provisionally admitted and enrolled in a reading course.

  1. The purpose of the Adult High School admissions procedure is to define how students are placed in adult high school classes based on reading scores as measured by an Adult High School placement test.
  2. The following is the placement of Adult High School applicants based on reading level.

    Grade Level Placement Recommendation

    1. 9.0 - 12+ The applicant is eligible for admission to the Adult High School.
    2. 7.0 - 8.9 The applicant is eligible for provisional admission to the Adult High School with concurrent enrollment in Reading I.
    3. 4.0 - 6.9 The applicant is eligible for concurrent enrollment in the Adult Basic Education Reading Program and the Adult High School until the reading level is raised to at least 7.0 for high school placement. The student will be accepted provisionally and limited to courses identified by the College.
    4. 0.0 - 3.9 The applicant may be referred to the Counseling and Assessment Center for further evaluation to determine appropriate placement or referral.

      The applicant who cannot be served effectively through the campus ABE Reading Program will be referred to the public school system, if under 21 years of age, or to the outreach ABE Program for Developmentally Disabled.

      Examples of applicant who cannot be served effectively on campus include those defined as educatable mentally handicapped, trainable mentally handicapped, profoundly mentally handicapped, or severely emotionally disturbed.
  3. Students who score below grade level 9.0, but score at least 7.0 must enroll in a reading course to improve the grade level. Students can demonstrate competence in reading by completing the required reading course or successfully testing at the 9.0 grade level. Students placed into reading may enroll in reading for only three attempts.
  4. Students enrolled in the required reading course will be assigned grades based on reading level at the end of the semester.

    1. Successful completion of the reading course with one of the following grades and appropriate course credit:

      A - Excellent
      B - Good
      C - Average
      D - Below Average
    2. Progress in the reading course, but failure to reach the 9.0 level merits an SP-Satisfactory Progress grade and appropriate course credit.
    3. If 9.0 reading is achieved, but the reading course is not completed, a grade of SC-Satisfactory Completion will be awarded with no course credit.
    4. Failure in the course or withdrawal from the course (or is withdrawn from the course by the instructor) will result in grades of

      F - Failure or
      W - Withdrawn
    5. A maximum of 1.0 credit can be earned in reading.
  5. Students who have not successfully completed the required reading course in three attempts may not enroll at the Adult High School. Referral will be made to Adult Basic Education.
  6. Students who feel there are extenuating circumstances which have interfered with successful completion of the required reading course after three attempts, may petition the Admissions and Graduation Committee for re-admission to the Adult High School.



Recommended by President Council Date 12/7/95
Approved: President, Earl S. Weldon Date 1/8/96

Evaluation of Credit (Procedure 3.0200)

Based on board policy number and Florida Statute:Effective Date:
Florida Statute 1001.64(8)(a) 5/02
Purpose

To establish guidelines for evaluating College Transfer Credit, Advanced Standing Examinations, Vocational Education Credit and Adult High School Credit.

Procedure
  1. General Provisions for the Evaluation of College Transfer Credit
    1. Students must request official transcripts from all previous colleges and universities be sent directly to the Office of Student Records. Students who have earned less than 12 semester hours of transferable college credit must also submit an official high school transcript.
    2. All official transcripts are required prior to students beginning classes. Students whose transcripts have not been received by the end of the first semester of the student's initial enrollment will not be allowed to continue at Seminole State College. In addition, a restriction is placed on the student's records and is not removed until the Records Office has received the prior transcripts.
    3. The evaluation of transfer credit shall be the responsibility of the Office of Enrollment Services as per the following guidelines:

      1. Credits earned at one of the six regionally accredited associations will be accepted to fulfill SCC degree requirements provided the work is earned in an area and on a level normally included within the first two years of college and provided a grade of "D" or better was earned.
      2. Students who transfer from a non-regionally accredited institution must follow guidelines as established in Policy 3.021.
      3. Credit will be evaluated based on but not limited to: Florida State Common Numbering System, comparison of course content and objectives, degree requirements from the institution where the credit was earned, and appropriate instructional departmental review.
      4. Guidelines set forth by the American Council on Education, the American Association of Collegiate Registrars and Admissions Officers, and the NAFSA: Association of International Educators. Recommendations by the agencies mentioned are not binding upon the College.
    4. Institutional credit earned at other institutions will be matriculated only by formal agreement(s) with Seminole State College. The credit must be identified as such credit on the student's transcript as Institutional credit and the student may be responsible for providing documentation of how such learning was evaluated and the basis on which such credit was awarded.
    5. The Office of Enrollment Services will notify students with regards to their evaluation during their first semester of enrollment. The students may appeal the evaluation prior to the end of their second semester of attendance at the College.
    6. Seminole State College does not award college credit based upon experiential learning.
    7. The final Determination for transfer of credit equivalency decisions rest with the Director of Enrollment Services.
  2. General Provisions for the Evaluation of Advanced Standing Examinations

    1. Seminole State College will award college credit for College Level Examinations Program (CLEP), College Board Advanced Placement Program (AP), International Baccalaureate Diploma Program (IB), Proficiency Examination Program (PEP), and Defense Activity of Non-Traditional Educational Support Examinations (DANTES) in accordance with Florida State Statue and Florida State Board of Education Administrative Rules.
  3. General Provisions for the Evaluation of Vocational Education Credit

    1. Seminole State College will grant credit for vocational credit in accordance with Florida State Statute and Florida State Board of Education Administrative Rules.
    2. Seminole State College may grant Postsecondary Adult Vocational Credit for prior experiential learning per the following guidelines:

      1. Credit for prior experiential learning shall be awarded only for documented learning that demonstrates achievement of all outcomes for specific courses in an approved degree program.
      2. Credit shall be awarded only to matriculated students. Credit earned by experiential learning shall be identified as such credit on the student's transcript and, upon request from another institution, document how such learning was evaluated and the basis on which such credit was awarded.
      3. Credit for prior experiential learning shall not duplicate credit already awarded or remaining courses planned for the student's academic program.
      4. Departments and programs must clearly describe, and establish the validity of, the evaluation process and criteria for awarding credit for prior experiential learning. This process must be described in the college catalog and must be annually reviewed by the college.
      1. General Provisions for the Evaluation of Credit for the Adult High School

        1. Students must request an official transcript from the previous high school and send it directly to the Adult High School.
        2. The official transcript must be received no later than the end of the first term of the student's initial enrollment.
        3. The evaluation of credit shall be the responsibility of the Office of Enrollment Services as per the following:

          1. For High Schools located in the state of Florida, credit will be granted based upon the recommendation of the Florida Department of Education's Course Code Directory for Secondary Coursework
          2. For High Schools located outside the state of Florida, credit will be granted based upon but not limited to: comparison of course content and objectives, appropriate instructional departmental review, and Florida Department of Education's Course Code Directory for Secondary Coursework.
          3. A grade of "D" or better was earned.
        4. The evaluation of credit will be posted to the student's record during the student's first term of enrollment.
        5. The final Determination for transfer of credit equivalency decisions rests with the Director of Enrollment Services.
Recommended by Executive Staff Date 42/4/02
Approved: President, E.Ann McGee Date 5/8/02

Evaluating Non-Regionally Accredited Institutional Credit (Procedure 3.0210)

 
Based on board policy number and Florida Statute:Effective Date:
Florida Statute: 1001.64; FAC 6A-14.0247; .0262; .063; SCC Rule 3.021 June 24, 1999; Revised, 5/02

Purpose:

To evaluate credit of students transferring from non-regionally accredited institutions.

Procedure:

All students transferring from a non-regionally accredited institution must adhere to the following procedure:

  1. For a student enrolling in a college credit degree program, the student is required to take a College Placement Test (CPT).
  2. For a student enrolling in a PSAV degree program, the student is required to take the Test for Adult Basic Education (TABE).
  3. A student who does not pass the placement test or sections thereof will be placed according to the score he/she receives regardless of the course he/she may have taken at the non-accredited institution.
  4. A written request from the student, identifying the courses that are to be reviewed is required.
  5. It is the studentâ??s responsibility to furnish to the Office of Enrollment Services and institutional catalog and official college transcript from the institution they are transferring, a course description and syllabus for each course for which they are requesting credit, and any other information the college deems necessary to conduct proper evaluation. This information may include general information about the college, e.g., library facilities, faculty credentials, and all appropriate records. This information is submitted to the Office of Enrollment Services in a complete package.
  6. The Enrollment Services Office will review the package to ensure all the necessary material is contained therein. If the package is complete, the Enrollment Services Office forwards the package to the appropriate department chair. The chair returns the evaluation to the Enrollment Services Office within ten (10) working days. If the package is incomplete, it is returned to the student with a notice as to what documentation is lacking. Only courses in which the student has earned a grade of "C" or higher is eligible for review.
  7. It is the responsibility of each department chair to coordinate the evaluation of courses within their respective department. It is recommended that each dean develop minimum criteria to ensure consistency in the evaluation of credits among departments. All recommendations as to the awarding or denial of credit must be approved in writing by the dean or designee.
  8. Upon the department submitting its recommendation, the Enrollment Services Office reviews the recommendation. If a question arises due to the departmentâ??s recommendation, the issue is forwarded to the Vice President of Educational Programs for resolution.
  9. If credit is granted, it is not posted to the studentâ??s transcript until they have completed 12 college credit hours with an SCC grade point average of 2.0 or higher or completed 12 PSAV credits with an SCC grade point average of 2.0 or higher. The 12 credit hours must be applicable to the degree they are seeking. Credit is posted as a "P." A "P" grade is equal to a minimum of a "C" grade at SCC.
  10. A student who has been denied credit may take either a CLEP test or a comprehensive department exam for each subject area in which they were denied. Students are charged the standard fee for each exam taken.
  11. Each year SCC will review the progress of students transferring from non-accredited institutions to insure that proper evaluation of credit is occurring and adjust its policies accordingly.
 
Recommended by Executive Staff Date 4/4/02
Approved: President, E.Ann McGee Date 5/8/02

Student Records (Procedure 3.0400)

Based on board policy number and Florida Statutes: F.S. 1001.64, 1002.225, 1006.52; Family Educational Rights and Privacy Act of 1974 (FERPA); College Policy 3.040
Effective Date: 01/2013; 02/2014
Date of Review: 02/2014

Purpose

Seminole State College informs students annually of the Family Educational Rights and Privacy Act (FERPA) of 1974. This Act was designed to protect the privacy of educational records, and to establish the right of students to inspect and review their non-privileged educational records. Seminole State College strives to fully comply with this Act which also provides guidelines for the correction of inaccurate or misleading data through informal and formal hearings. Students have the right to file complaints with the Family Policy Compliance Office, U.S. Department of Education, concerning alleged failures by the institution to comply with the Act. An informal complaint may be filed within the institution by contacting the Office of the Vice President for Student Affairs.

Procedure

  1. Confidentiality of Student Records
    A student's health and medical records, disciplinary records, required student and family financial income records, transcript or student permanent academic records, and student placement records shall be open to inspection only by the student or the parents or guardian of a student under the age of 18 and such members of the professional staff of the College as have responsibility for working with the student. Except as required for use by the President in the discharge of her official responsibilities, the custodian of records may release information from these records only upon authorization in writing from the student or upon order of a court of competent jurisdiction.
  2. Access to Student Records
    According to Public Law 83-380 entitled Family Education Rights and Privacy Act of 1974, access to student records is limited and controlled by the following rules and procedures:
    1. Classification of records
      1. General student records contain the academic history file, the admission file, transcripts from other colleges, and the general correspondence file.
      2. Financial aid records contain all matters relating to applications for, granting, and receipt of any form of financial aid.
      3. Accounts receivable records contain any information relating to monies owed to the College by the student.
    2. Persons maintaining student records
      1. General student records are in the custody of the Registrar.
      2. Financial records are maintained by the Business Office. Financial aid records are maintained in the Financial Aid Office.
      3. Student conduct records are maintained under the authority of the Vice President of Student Affairs or designee.
      4. Limited Medical records of students are in the custody of the Disability Support Services Office who have provided the College with appropriate documentation. The Athletics Department maintains student medical records required of student athletes and health programs departments maintain the medical records of students in those areas.
      5. Electronic Student Educational Records maintained on the PeopleSoft/Oracle enterprise system are fully covered by this policy. Users of the enterprise system are considered custodians of those student records to which they have access. Records should not be accessed by the user unless a legitimate educational interest exists or some other provision of the policy authorizing release applies.
    3. Release of Information
      Seminole State College will disclose information from a student’s educational records only with written consent of the student. The College may disclose information from a student’s educational records without the student’s consent when the disclosure is:
      1. To College officials who have a legitimate educational interest in the records.
        1. A College official is:
          1. A person employed by the College in an administrative, supervisory, academic or research, or support staff position, including health or medical staff.
          2. A person appointed to the Board of Trustees.
          3. A person employed by or under contract to the College to perform a special task, such as an attorney or auditor.
          4. A person who is employed by Seminole State College.
          5. A student serving on an official committee, such as a disciplinary or grievance committee, or who is assisting another school official in performing his or her tasks.
        2. A college official has a legitimate educational interest if the official is:
          1. Performing a task that is specified in his or her position description or contract agreement.
          2. Performing a task related to a student's education.
          3. Performing a task related to the discipline of a student.
          4. Providing a service or benefit relating to the student or student's family, such as health care, counseling, job placement or financial aid.
          5. Maintaining the safety and security of the campus.
      2. To officials of another school, upon request, in which a student seeks or intends to enroll. The student shall receive notification of the disclosure unless the student initiated the disclosure.
      3. Subject to the conditions set forth in 34 CFR 99.35 authorized representatives of the Comptroller General of the United States, the Secretary of the U.S. Department of Education, authorized representatives of the attorney general for law enforcement purposes (investigation or enforcement of federal legal requirements of federally supported education programs), or state and local educational authorities.
      4. School officials or lending institutions, in connection with financial aid for which the student has applied or which the student has received, if the information is necessary for such purposes as to:
        1. Determine eligibility for the aid;
        2. Determine the amount of the aid;
        3. Determine the conditions for the aid; or
        4. Enforce the terms and conditions of the aid.
      5. State and local officials or authorities to which such information is specifically required to be reported or disclosed pursuant to state statute.
      6. Organizations conducting studies for, or on behalf of, educational agencies or institutions for the purpose of developing, validating or administering predictive tests, administering student aid programs and improving instruction, if such studies are conducted in such a manner as will not permit the personal identification of students and their parents by persons other than representatives of such organizations and such information will be destroyed when no longer needed for the purpose for which it is conducted.
      7. Accrediting organizations in order to carry out their accrediting functions.
      8. Parents of a dependent student, as defined in Section 152 of the Internal Revenue Code of 1954. The parent must provide a copy of their most recent federal income tax return establishing the student's dependency. Full rights under the act shall be given to either parent, unless the institution has been provided with evidence that there is a court order, state statute or legally binding document relating to such matters as divorce, separation or custody that specifically revokes those rights. Seminole State College does not have an obligation to disclose any financial information about one parent to another. If a parent claims a student as a dependent and does not want his/her financial information disclosed to his/her spouse or former spouse, the parent may make that request to the institution.
      9. In connection with an emergency, appropriate persons if the knowledge of such information is necessary to protect the health or safety of the student or others.
      10. To comply with a judicial order or lawfully issued subpoena, provided the College makes a reasonable effort to notify the student of the order or subpoena in advance of compliance. Notification may be prohibited if the College receives a federal grand jury subpoena or any other subpoena which states that the student should not be notified. The Office of Policy and General Counsel shall be consulted prior to release of the record. See below for further details on the College's policy in dealing with subpoenas.
      11. To Veterans Administration Officials pursuant to 38 USC 3690 (c).
      12. To the court, those records which are necessary to defend the institution when a student initiates legal action against the institution.
        1. Personal information shall be transferred to a third party only on the condition that such a party will not permit any other party to have access to such information without the written consent of the student. In all instances where written consent is required, written consent must specify the records that may be disclosed, state the purpose of the disclosure, and identify the parties or class of parties to whom disclosure may be made.
  3. Right of the parents and guardians
    The parents of a student who has reached the age of 18 years or is enrolled in a post-secondary institution no longer have any rights under the provisions of this policy, unless the student gives written consent to release the information to the student's parents, or the parents provide evidence that the student is a dependent of the parents as defined in the Internal Revenue Code.
  4. Access, review, and challenge of records
    1. A student or parents of the student will be accorded access to a student's records within a reasonable time after the submission of a written request, in person and with appropriate photo I.D., to the custodian of that record. Suitable arrangements will be made to permit the record to be reviewed in the presence of the custodian of that record or representative.
    2. The student or parent of a dependent child has the right to challenge the content of any record believed to be inaccurate, misleading, in violation of the student's rights, or otherwise inappropriate, and to insert into the record any written explanation of any matter in the file.
    3. The custodian of the record challenged shall conduct a hearing upon the matter at a reasonable time. The student or parent may present any evidence in support of the challenge. The custodian of the record shall make a decision in consultation with other appropriate College officials about whether the record should be adjusted or only notation added to the record that it was challenged. The decision shall be reached within a reasonable time after the hearing, not to exceed 10 business days.
    4. The student has 30 days to appeal the decision to the Vice President of Student Affairs and ask for a hearing. On behalf of the president of the College, the Vice President of Student Affairs shall refer the appeal to an appointed committee. The committee will include two professional or administrative staff members other than the one who has denied the request, two Associate Deans or faculty members, and one student. The College will notify the student, reasonably in advance, of the date, place and time of the hearing. The student shall be afforded a full and fair opportunity to present evidence relevant to the issues raised in the original request to amend the student's education records. The student may be assisted by one or more individuals selected and secured by the student. The College will prepare a written decision based solely on the evidence presented at the hearing. The decision will include a summary of the evidence presented and the reasons for the decision. The decision of the hearing committee shall be final, except that administrative recourse to the Vice President of Student Affairs remains open.

      Students who are attending or have attended the College are to be accorded the rights of access to their records as specified by the Code with the exception of financial records of the parents of the student.
  5. Waiver of confidentiality
    A student or parent may consent to the release of any student information to any or agency provided the consent is in writing, signed and dated, specifies the information to be released, the reason for release, and the names of persons to whom the information is to be released.
  6. Copies of material in a student's record may be furnished to the student upon request except when a hold has been placed on his or her record pending the payment of debts owed to the College.
  7. Directory information
    1. Directory information may be released by the Registrar to the general public without the consent of the student unless the student has specifically asked that this prior consent be obtained.
    2. Directory information is listed in the College Catalog. (As of 2012-13, Directory Information includes: student name; major field of study; participation in officially recognized activities and sports; weight and height of athletes; dates of attendance; enrollment status; degrees and awards received; and photograph.)
    3. Seminole State College does not publish a formal student directory. However, when the College publishes the items named above it designates the information as "directory information." Each student is given a reasonable period of time to ask that such information not be released without prior consent. Students will be notified through published and posted notices; such notices shall designate a deadline to be by those students who wish to withhold consent for release of directory information.
  8. Further information relating to this procedure may be obtained from the Registrar. Inspection areas for information and records listed above are located in the offices of the custodians of each of the various records and information.
Recommended by Executive Team Date: 02/2014
Approved President, E. Ann McGee Date: 02/2014

 

Appendix A

Classification and Custody of Student Records

TypeContentsResponsible Party
General Academic history file; admission file; transcripts; general correspondence Office of the Registrar
Financial Aid All matters relating to applications for, granting, and receipt of any form of financial aid Office of Student Financial Resources
Financial Accounts receivable and records containing any information related to monies owed to the College Office of Finance and Budget
Medical (Students with Disabilities) Documentation for students who have disclosed a disability may include medical, learning, psychiatric evaluations. No information, except as provided by law, will be released without the student’s written consent. Office of Disability Support Services
Medical (Athletes) Medical records required of student athletes Athletic Department
Medical (Health Programs Students) Medical records required of students enrolled in designated health programs. Health Programs Departments
Student Conduct Information regarding the investigation, adjudication and imposition of sanctions for breach of the Student Code of Conduct or other policies and procedures Vice President of Student Affairs or designee
Employment (College Work Study) Financial aid Federal Work Study (FWS) records Office of Student Financial Resources
Employment (Unrelated to student status) All employment records including applications, benefits records, performance appraisals, salary information, etc. Office of Human Resources
Electronic Student Records Data maintained on the College’s Enterprise System are fully covered by this procedure. Security access by employees of the College will be assigned according to the employee’s role and will be implemented in compliance with FERPA requirements. Records may not be accessed by the user unless a legitimate educational interest exists or some other policy/procedure provision authorizing release applies. Data Trustees, Data Stewards, Data Custodians, and Data Users have specific roles and responsibilities with regard to Student Records. Refer to “Policies and Procedures, Chapter 7, Information Technology and Resources.”

Student Activity and Service Fee Budgetary Guidelines (Procedure 3.0500)

 
Based on Board Policy and Florida Statutes: F.S. 1001.02; 1009.23; FAC 6A-14.057; College Policy 3.050
Effective Date: 12/03; 11/2013
Date of Review: 05/09; 10/2013

Purpose

Student Activity and Service Fee (SASF) dollars (restricted funds) are generated by a fee added to each credit hour for which students enroll. Fees are determined in accordance with Florida Statute and are established locally by each community college board of trustees, the amount of which does not exceed the statutory rate. The purpose of Student Activity & Service Fees is to provide Seminole State College students the opportunity to interact and participate in various campus projects, programs, and services that are intended to enhance learning, create a sense of community, and enrich the overall College experience.  Extracurricular/co-curricular activities and student services that provide a direct benefit to the student body in general are deemed appropriate for funding from the Student Activity and Service Fees.

Procedure:

  1. Student Activity and Service Fee Budget Committee
    1. The Budget Committee is appointed by the Vice President for Student Affairs or designee and is comprised of both students and staff members, with students comprising at least half of the committee membership. Suggested composition of the committee follows:
      1. The Student Government Association (SGA) President or designee from each campus
      2. Director of Student Life or designee
      3. Representative from the Office of Finance and Budget
      4. Vice President for Student Affairs or designee
    2. The committee should elect co-chairs, one student and one staff member with the student chair as the tie-breaking vote.
  2. Timeline & Requisition for SASF Requests
    Pursuant to Florida Statute and Board of Education rule, the Student Activity & Service Fee (SASF) annual budget is prepared jointly by students and College staff through the SASF Budget Committee and approved by the President or designee.  The timeline and requisition for the Annual Budget Request follows:
    1. The Associate Vice President for Student Development will create and distribute a Notice of Requisition to all student organizations and department heads. The deadline for requests should be no more than thirty (30) days from the first date of announcement.
    2. The recommended first date of announcement is April 1st.  All student activity and service fee annual budget requests must be submitted by May 1st with a detailed, itemized list of needs and costs. All student organizations and departments that submit an annual budget request are required to attend an SASF budget committee hearing to present their budget request and respond to questions.
    3. As the budget allocation process begins, the committee should develop guidelines to evaluate how all events, programs, and services funded through the Student Activity Budget support the needs of students. Events should be free of charge whenever possible to allow broad participation.
    4. The SASF budget committee will deliberate and recommend the allocations of the annual college-wide student activity and service fee budget. Following committee approval, the Committee Chairman will forward the recommendations to the Vice President of Student Affairs or designee for review.  The Vice President of Student Affairs or designee will submit the recommendations to the College President or designee for approval. The President or designee has the option of approving, not approving, or returning items to the committee for further review. If items are returned, the Budget Committee shall meet as needed to review the budget and recommend any changes.
    5. The annual budget shall be completed, finalized, and approved by June 15.
    6. Student organizations may submit an Allocation Request at any time during the academic year to the respective Student Government Association where the student organization is registered.  A student organization representative must attend an SGA meeting to present their budget request and respond to questions. Student Government Association will approve, not approve, or amend the allocation request at that respective meeting.
    7. If unallocated SASF funds exist, College departments may submit requests for individual projects, events, or services for the student body for the fall or spring semester to the SASF Budget Committee.  Fall semester allocation requests must be submitted no later than August 1 and Spring semester allocation requests must be submitted no later than December 1 to the SASF Budget Committee.  Departments are required to attend the Budget Committee meeting to make the request and respond to questions. The Budget Committee will review the requests and approve, not approve, or amend the requests.  Notification will be sent to the departments regarding their Allocation Request.
    8. Since a budget cannot anticipate every contingency, the budget committee may meet to address needs or emergency situations requiring an immediate decision. If unallocated SASF funds exist, emergency requests can be submitted to the Vice President for Student Affairs or designee. Collectively, the Vice President of Student Affairs or designee and student co-chair will review the request to determine if an emergency situation exists. If so, the committee will meet to review the request and approve, not approve, or amend the request. If not, the request will follow the timeline provided above.
  3. Eligibility
    1. Student organizations must be officially recognized by the Office of Student Life and the Student Government Association to be eligible to submit requests for annual or allocation requests. Student organizations must also be in good standing with the College (no current conduct violations or investigations).  Students who benefit from the funding (i.e. travel, free t-shirt, etc.) must be activity and service fee paying students at Seminole State College.
    2. Departments that provide programs and services that benefit the student body at Seminole State College are eligible to submit requests for allocations.
  4. Budgetary Process
    1. The budget for expenditures funded from the student activity and service fee shall be based upon an estimate of total funds generated from this fee as well as an estimate of funds carried forward from the prior year. The appropriate financial representative of the Office of Finance and Budget should provide the committee chairman with the anticipated student activities budget for the next fiscal year by May 1st.
    2. The committee meets to review college-wide budget requests balancing revenue against requests, creates an operating budget for the next fiscal year and recommends the allocations of the college-wide student activity and services budget. The committee should determine the appropriate balance between student activities and student services funded by the budget.
    3. Recommended distribution of budgeted dollars is based on the percentage of unduplicated college credit headcount at each campus in the preceding fiscal year, with appropriate consideration for college-wide student activities.
    4. Each fiscal year, 5% of the total student activity and service fee budget will be allocated for indirect administrative support costs.
    5. Each fiscal year, 5% of the total student activity and service fee budget will be set aside in a reserve account in case the actual budget revenue does not equal the projected budget revenue, causing a revenue shortfall. Once the actual student activity and service fee revenue amount can be determined based on fall and spring semester enrollments, any available funds in the reserve account may be allocated during the spring or summer semesters or carried forward to the next fiscal year.
    6. Any allocation restrictions are determined by the budgetary committee and approved by the College President or designee in accordance with Florida Statute.
    7. It is the responsibility of the College to ensure that the committee receives appropriate training and assistance to ensure that restricted Student Activity and Service fees are utilized in a manner consistent with current state statute and rule and local Board policy.
    8. Any student organization or College department receiving funds from the Student Activity and Service Fee will be monitored and reviewed periodically by the Office of Finance and Budget and the Office of Student Life to ensure expenses are appropriate and consistent with the approved budget.
    9. Rules regarding the Budgetary Committee process should utilize a standard meeting format.
Recommended by Executive Staff Date 11/2013
Approved: President, E.Ann McGee Date 01/2014

Accommodation of Disabled Students (Procedure 3.0600)

 
Based on board policy number and Florida Statute:Effective Date:
1007.264, 1007.265; F.S.; 6A-10.041; .041 (1,2,3,4,5); .041 (5) 5/25/01; Rev. 01/2012

Purpose

To provide a procedure to accommodate the educational needs of students with disabilities. Seminole State College of Florida recognizes its responsibility to provide equal access to opportunity for persons with disabilities under Section 504 of the Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act of 1990 and as revised in 2010. Reasonable accommodations will be provided in order to assure that there will be no discrimination on the basis of disability. It is the responsibility of all staff, faculty and students to adhere to the philosophy of equal access to opportunity.

Procedure

  1. Documentation

    Students with disabilities requesting accommodations must provide appropriate documentation from a recognized professional source. This documentation must be provided to Disability Support Services prior to any provision of services and should include each of the following seven essential components,* in order to facilitate determination of appropriate and reasonable accommodations.
    1. The credentials of the evaluator(s). The best quality documentation is provided by a licensed or otherwise properly credentialed professional who has undergone appropriate and comprehensive training, has relevant experience, and has no personal relationship with the individual being evaluated. A good match between the credentials of the individual making the diagnosis and the condition being reported is expected (e.g. orthopedic limitation might be documented by a physician, but not a licensed psychologist.)
    2. A diagnostic statement identifying the disability. Quality documentation includes a clear diagnostic statement that describes how the condition was diagnosed, provides information on the functional impact, and details typical progression or prognosis of the condition.
    3. A description of the diagnostic methodology used. Quality documentation includes a description of the diagnostic criteria, evaluation methods, procedures, tests and dates of administration, as well as a clinical narrative, observation, and specific results.
    4. A description of the current functional limitations. Information on how the disabling condition(s) currently impacts the individual provides useful information for both establishing a disability and identifying the possible accommodations.
    5. A description of the expected progression or stability of the disability.
    6. A description of the current and past accommodations, services and/or medications.
    7. Recommendations for accommodations, adaptive devices, assistive services, compensatory strategies, and/or collateral support services. While the postsecondary institution has no obligation to provide or adopt recommendations made by outside entities, those that are congruent with the programs, services, and benefits offered by the College or program may be appropriate.
    An Individualized Educational Plan (IEP) or a 504 plan is insufficient documentation in and of itself, but can be included as part of a more comprehensive evaluative report.

    * Retrieved 10/13/10 from Association on Higher Education and Disability website (www.ahead.org) article: AHEAD Best Practices: Disability Documentation in Higher Education. The specific section in the article is: Seven Essential Elements of Quality Disability Documentation.
  2. Requesting Accommodation
    1. The Admissions Process

      Qualified applicants may request accommodations in the admission process. Admission to Seminole State College is based on the requirements outlined in the College Catalog. All applicants are expected to present academic credentials at or above the minimum standards for admission. Any student eligible to take a non-standard SAT/ACT may submit those scores that will be accepted as valid and equivalent alternatives. Students without SAT/ACT scores may take a college placement test required by the College with accommodation to meet the State placement requirement.

      All applicants to the College are reviewed according to standard procedures for admission regardless of disabilities. Accommodations provided in the admissions process do not automatically guarantee acceptance to any specific course or program.

      Any applicant with a disability who needs information about Seminole State College, about the admissions process, an application for admissions, or any other information in an alternative format should contact Disability Support Services, phone 407.708.2109 or 407.708.2110.
    2. Academic Accommodations

      Seminole State College seeks to ensure that an individual with a disability who can meet the academic and technical standards for admission is not excluded from full participation in the programs the College operates because of the absence of necessary auxiliary aids or reasonable accommodations.

      In order to be recognized as a student with a disability and receive consideration/ accommodation for a disability-related need, the student must contact the Disability Support Services Office (DSS). While there may be other circumstances in which a student discusses his/her disability with College personnel, official recognition of his/her protected status under the law begins with contact with DSS. Students should either come to the DSS office or phone/mail to arrange a time for an interview to initiate the process. Students must provide complete, adequate documentation from an appropriate source(s) prior to recognition, consideration, and accommodation as a student with a disability.

      Accommodations are assigned on the basis of need, as demonstrated by the documentation provided by the student. Because it takes time to fully evaluate all available information, and because accommodations may take time to put in place, students are encouraged to identify themselves to DSS as early as possible. Even if the student does not anticipate needing any accommodation at this time, the student is encouraged to bring/send documentation and meet with DSS personnel as soon as possible upon enrollment. DSS will then be able to move with expediency should a request surface at a later date.

      DSS is designated by the institution as the party equipped to determine and authorize accommodations based on documentation provided. Partnering with DSS protects the student, faculty member and institution from legal and non-legal problems pertaining to serving student with disabilities.

      Seminole State College does not provide the following:
      1. Transportation to or from the campus.
      2. Personal attendant care.
      3. Individually prescribed devices.
      4. Readers for personal use or study.
      5. Other devices or services of a personal nature.
      6. Proctors/administrators for in-home testing.
  3. Substitutions to the Degree Requirements (Course Substitutions)

    Course substitutions will be considered for those students who have documented disabilities. Documentation must “substantiate that the disability can be reasonably expected to prevent the individual from meeting requirements for…graduation.”**

    Course substitutions will only be granted in cases where the modification does not constitute a fundamental alteration in the nature of the college program or when the academic requirement(s) are not essential to the program of study being pursued by the student or to meet licensing or certification requirements.

    Students who qualify for a course substitution may be "exempt from the college preparatory requirements, as provided in State Board Rule 6A-10.0315, F.A.C., in the basic skill area for which the student is eligible for a course substitution, provided that successful completion of the college preparatory coursework is not considered an essential part of the curriculum in the student’s academic program”. **

    ** Revised Board Rule 6A-10.041 effective 10/25/10.
    1. Eligibility

      According to the State of Florida [s.1007.02(2)], the term “student with a disability” means any student who is documented as having an intellectual disability; a hearing impairment, including deafness; a speech or language impairment; a visual impairment, including blindness; an emotional or behavioral disability; an orthopedic or health impairment; an autism spectrum disorder; a traumatic brain injury; or a specific learning disability including, but not limited to, dyslexia, dyscalculia, or developmental aphasia.

      “Any student with a disability, as defined in s.1007.02(2), in a public postsecondary educational institution, shall be eligible for reasonable substitution for any requirement for graduation, for admission into a program of study, or for entry into the upper division where documentation can be provided that the person’s failure to meet the requirement is related to the disability and where failure to meet the graduation requirement or program admission requirement does not constitute a fundamental alteration in the nature of the program.” (s.1007.265)
    2. To request a course substitution, students who meet eligibility requirements for requesting course substitution must:
      1. Meet with the Disability Support Services Director or designee to discuss their individual situations and to determine required documentation. If appropriate documentation has not already been submitted, it must be provided at this time.
      2. Provide the current, relevant, and comprehensive documentation and assessment data from certified professionals. This documentation must substantiate that the disability can be reasonably expected to prevent the student from meeting the degree requirement(s) for which a substitution is being requested.
      3. Submit the request to the Director of Disability Support Services or designee in writing. Provide a one to two page explanation of why a substitution based upon a documented disability is necessary. Explain what attempts, if any, have been made to meet the requirement and the challenges encountered. If an attempt to satisfy the requirement has not been made, explain. It is recommended that students carefully proofread their requests.
      4. Include an unofficial copy of the transcript along with the request.
      5. Upon receipt of the student’s written request and all required documentation, a committee consisting of the Associate Vice President of Arts and Sciences, the appropriate Associate Dean and the Director of Disability Support Services will review the requests. If necessary, the Committee will consult with the appropriate licensed professionals and/or College personnel to make informed decisions.
      6. Students will be notified in writing within two (2) weeks of the Committee’s decisions. The Registrar will be notified in writing of the Committee’s decisions in order to update student records and transcripts.
      7. A list of courses has been approved by the appropriate academic departments as substitutions for graduation requirements. For a current list of approved course substitutions, contact Disability Support Services. This list will be updated as necessary or required. If the student believes that another course meets the criteria of the course required in the degree, the student may request a substitution for that specific course.
      8. Students wishing to appeal the Committee’s decision may do so using the Appeals Procedure outlined in Section VI below
  4. Minimum Basic Skills Waiver Procedures for Career and Technical Education Certificates

    Students are required to take the Test of Adult Basic Education (TABE) prior to enrolling in the Post-Secondary Adult Vocational Career and Technical programs. Students with disability documentation will be provided with appropriate accommodation upon request. After testing, students receive a written copy of their TABE scores and, if appropriate, information on remediation procedures. Students who do not receive required TABE minimum scores are to seek academic assistance in the Student Transition and Achievement Resources (STAR) Center. To assist with the remediation of skills, students with disabilities may request appropriate accommodation for their disability while working in the STAR Center. Students will be referred for a retest when their academic skill levels improve to the point of challenging state requirements.

    If students are unable to make a satisfactory score on the TABE or unable to attain the required academic skill levels, after participating in remediation, then students with documented disabilities may request a waiver of the TABE subtest.
    1. A request for the TABE waiver may be made by the student, a student advocate, a faculty member, a Disability Support Services staff member, a STAR staff member, an Assessment Center staff member, a Student Services staff member, or an administrator as long as the student is aware of and wants someone else to advocate for this on his/her behalf.
    2. A committee made up of one representative from each of the following areas shall review and sign the Minimum Basic Skills Waiver request form: STAR, DSS, Career and Technical Education, Assessment and Testing r, and Instructional Administration.
    3. If all members of the Committee agree, the waiver will be given and the Minimum Basic Skills Waiver form will be completed. If there is disagreement in the recommendation to waive the TABE, the Committee shall meet, discuss the case, and make a recommendation based on a majority vote. To consider the recommendation for waiver, the Committee should consider the student's disability, professional reports, achievement in the Career and Technical l program, remediation effort, job opportunities, and any other pertinent data. The student may appear before the Committee, and the Committee may interview the student if the student agrees to the interview.
    Students wishing to appeal the decision of the Committee may do so by using the Appeals Procedure outlined in Section VI below.
  5. Confidentiality

    Disability Support Services is committed to ensuring that all information and communication pertaining to a student’s disability is maintained as confidential as required or permitted by law.

    The following guidelines about the treatment of such information incorporate relevant state and federal regulations:
    1. No one will have immediate access to student files in DSS except appropriate staff of DSS. Any information regarding a disability is considered confidential and will be shared only with others within the College who have a legitimate educational interest.
    2. This information is protected by the Family Educational Rights and Privacy Act (FERPA).
    3. Sensitive information in DSS student files will not be released except in accordance with federal and state laws.
    4. student’s file may be released pursuant to a court order or subpoena.
    5. If a student wishes to have information about his/her disability shared with others outside the College, the student must provide written authorization to DSS. Before giving such authorization, the student will be informed of the purpose of the release and to whom information is being released. The student will also be informed that there may be occasions when, within the College, the Director or designee will share information regarding a student’s disability at his/her discretion if circumstances necessitate such sharing and the Director or designee has determined that there is an appropriate and legitimate educational interest involved.
    6. A student has the right to review his/her own DSS file with reasonable notification.
  6. Appeals Procedure
    1. Students wishing to appeal decisions made regarding academic accommodations, or course substitutions must adhere to the following:
      1. File a written appeal with the Vice President of Student Affairs before the end of the following semester of the decision being made.
      2. Petitioners must provide convincing documentation of relevant College contacts, services or incidents in support of the appeal.
      3. Petitioners may, at their own expense, submit additional documentation, evidence, or expert opinion to support their appeals.
    2. The Vice President of Student Affairs or designee will provide the final decision on the appeal within ten business days.
    3. Complaints of Discrimination: An individual who has a complaint of discrimination based on race, color, religion, gender, national origin, age, marital status, or disability may discuss the situation with the Equity Coordinator. For details on the procedure for making a complaint of discrimination, refer to the College’s Discrimination Complaint Procedure 2.1800.
  7. Articulation with Other Institutions Admission and Graduation Requirements: Substitutions granted by all other post-secondary institutions will be reviewed individually by the Director of Enrollment Services and the Director of Disability Support Services. Seminole State College will accept all substitutions to general education or degree programs provided by other State of Florida post-secondary institutions (see Rule 6A-10.041(3)). For substitutions provided by Seminole State College, a record of the substitution or waiver will be maintained in the student's college record. Upon student request, this record will be forwarded to the institution and the substitution or waiver will be honored.
    Recommended by Executive Staff Date 01/2012
    Approved: President, E.Ann McGee Date 01/2012

    Student Concerns and Complaints (Procedure 3.0800)

     
    Based on board policy number and Florida Statute:Effective Date:
    F.S. 1006.51 04/10

    Purpose

    The purpose of this procedure is to outline the steps to be followed to address student concerns or complaints that a policy or procedure of the College has been incorrectly or unfairly applied in their particular case, or to bring a complaint or grievance against an employee’s behavior. The following steps have been established to address complaints not already covered by the following procedures:

    • Student academic, instructional and faculty concerns and grade appeals are to be resolved according to Procedure 4.0300.
    • Discrimination complaints are to be addressed according to Procedure 2.1800.
    • Students may appeal for tuition refunds according to Procedure 5.0450 by using the College’s Petitions process overseen by the Registrar’s Office.
    • Students may appeal decisions related to their access to courses and credit granted toward the degree, according to F.S. 1006.51, by appealing to the office of the College’s ombudsman.

    Procedure

    1. Informal Conference

      The Deans of Students at each campus, and the Director of Student Success Services at the Heathrow Center, serve as ombudsmen. They are resources to help resolve concerns and complaints. Student concerns or complaints can be directed to the ombudsmen to assist in resolution and identification of individuals involved. Most student concerns or complaints can be resolved through direct communication between the student and employee involved. The student shall request an informal conference with the employee involved. Conference and subsequent contact may be held through alternative means such as telephone, e-mail or web-cam, particularly for distance learning students. This conference is an informal meeting at which the student may present information regarding his/her concern. Every effort should be made to resolve the issue at this level.

    2. Written Appeal

      If the issue has not been resolved within 10 College working days of the request for the initial conference, either because the student and employee have been unable to resolve the issue informally, or the employee is unavailable, the student may file a Written Statement of Student Concern or Complaint and submit it to the Dean of Students or Director of Student Success Services at the campus where the incident occurred for referral to the immediate supervisor of the person against whom a complaint is made. To accommodate the distance learning student, the Written Statement of Student Concern or Complaint may be submitted electronically. The campus Dean of Students or Director of Student Success Services is responsible for keeping a record of all written student complaints submitted at their site and will be copied on all correspondences regarding the concern or complaint.

      1. The Written Statement of Student Concern or Complaint must document the informal conference or attempts to schedule an informal conference. It should describe the complaint in the clearest possible terms, provide relevant facts upon which the allegation is based and must be signed by the student.
      2. The immediate supervisor(s) shall review the Written Statement of Student Concern or Complaint and may meet with the student or employee individually or together to resolve the issue(s) raised in the written statement. The immediate supervisor(s) will send the student and the employee, against whom the complaint was brought, a written decision about the situation within 5 College working days.
    3. Review by Next-level Supervisor:

      If either party wishes further appeal beyond the employee’s immediate supervisor, the aggrieved party may request a hearing with the appropriate next-level supervisor within 5 College working days of the decision of the immediate supervisor. At such time, the Written Statement of Concern or Complaint shall be updated with an account of previous actions taken and sent to the appropriate Dean of Students or Director of Student Success Services for referral to the next-level supervisor. Upon receipt of the Written Statement of Concern or Complaint, the next level supervisor will work with the involved parties in an attempt to resolve the conflict within 5 College working days of receipt of the written statement. The next level Supervisor will send a written decision to both parties within 5 College working days of having received the Written Statement.

    4. Review by the Vice President:

      If either party wishes further appeal beyond the next-level supervisor, the party may request a hearing with the particular Vice President responsible for the program or employee at issue. The request for a hearing with the Vice President must be made within 10 College working days from when the next level supervisor sent the written decision. The Vice President will review the previous actions, and meet, as appropriate, with the student, employee’s immediate supervisor and next-level supervisor to resolve the issues. The Vice President will send a written finding to both parties within 10 College working days of having received the Written Statement. The determination of the Vice President shall constitute the final disposition of the student concern or complaint.

    Recommended by Executive Team Date 4/10
    Approved: President, E.Ann McGee Date 4/10

    Student Code of Conduct (Procedure 3.0900)

    Based on board policy number
    and Florida Statutes:
    F.S. 1001.64; 1006.60; 1006.63; Violence Against Women Reauthorization Act of 2013; College Policies 3.010, 6.032
    Effective Date: 08/2012; 08/2014
    Date of Review:  07/2014

     

    Purpose

    To establish a single code of conduct for all students at Seminole State College of Florida. For purpose of this procedure, the term “student” is defined as any individual who has applied to or is enrolled at the College in any program.

    Procedure
     

    General Expectations

    All students at Seminole State College agree to abide by all regulations, as published in the College Catalog, the student handbook and other College publications, as well as federal, state and local laws and this Code. Student groups and organizations may be held responsible for the actions of its members, including violations of this Code by those associated with the group or organization or of the group or organization’s leaders or officers.

    Students assume increased responsibility for accountability to the greater college community and are expected to be civil. According to the founder of the Civility Initiative at Johns Hopkins University, “When we are civil, we are members in good standing of a community. We are good neighbors and good citizens."

    Seminole State College is a diverse learning community. We strive to maintain an atmosphere of mutual respect and civility, self-restraint, concern for others and academic integrity. By choosing Seminole State College, it is expected that students will:

    • Act with personal integrity and honesty.
    • Treat fellow students, faculty and staff respectfully.
    • Embrace diversity and inclusion in the college community we serve.
    • Refrain from participating in acts of intolerance.
    • Communicate and act in a way that does not provoke, harass, intimidate or harm another.

    The College expects students to be mature and responsible citizens at all times and in all places. Students are expected to respect the rights and welfare of other members of the college community, including faculty, staff, students and guests of the College.

    This College recognizes that a thoughtful and reasoned search for truth can be conducted only in an atmosphere that is free of intimidation and coercion. Students are expected to critically examine, analyze and otherwise evaluate the College, its programs, policies and procedures, utilizing processes that appeal to reason and do not compromise the academic mission, climate or integrity of the institution. Disruptive behavior, including but not limited to violence, the threat of violence, disruption to the learning process and intimidation are unacceptable to the College community. Seminole State College reserves the right to determine when the Code of Conduct and its policies and procedures have been violated and to administer disciplinary actions. If found in violation, students are expected to assume full responsibility and will be held accountable according to the Student Code of Conduct for their individual or collective actions. Any student whose conduct, whether on or off campus, including through electronic means, at any time is in violation of the law, or is disruptive to the College, may be subject to disciplinary action, including but not limited to probation, suspension and dismissal. Students on college related travel shall also be subject to appropriate disciplinary action. Proceedings of the investigation of each case and the action taken will be officially recorded.

    Authority

    All students at Seminole State College agree to abide by all regulations, as published in the College Catalog, the student handbook and other College publications, as well as federal, state and local laws and this Code. Student groups and organizations may be held responsible for the actions of its members, including violations of this Code by those associated with the group or organization or of the group or organization’s leaders or officers.
    The Vice President of Student Affairs is responsible for administering student discipline. The Deans of Students are the Student Conduct Officers and have primary responsibility for the administration of student discipline, including the investigation of alleged student violations of the College's Student Code of Conduct. The Dean of Academic Foundations or designee is delegated authority to serve as the Student Conduct Officer of Academic Foundations at all sites. Alleged violations of student regulations or other student misconduct shall be referred to the Student Conduct Officer or other designee as a representative of the Vice President for Student Affairs. The Student Conduct Officer or designee will investigate the charges submitted and may require that the violation be presented in writing. The Student Conduct Officer will conduct an initial inquiry to determine the basis for the alleged violation. The College will abide by all Florida Statutes and Florida Board rules applicable to student discipline. Due process, as addressed in College Procedure 1.220, will be provided to ensure that students receive fair and equitable treatment and are clearly aware of their rights and responsibilities under this procedure.

    Prohibitions

      1. Academic Dishonesty:
        As members of the College community, students are expected to be honest in all of their academic coursework and activities. Academic dishonesty (cheating on examinations, course assignments or projects, plagiarism, misrepresentation and the unauthorized possession of examination or course-related materials) is prohibited.
        • Plagiarism is unacceptable to the College community. Academic work that is submitted by students is expected to be the result of their own thought, research or self-expression. When students borrow ideas, wording or organization from another source, they are expected to acknowledge that fact in an appropriate manner. Sanction(s) 2, 4 and 5 may apply
        • Faculty members may take action in cases of academic dishonesty such as denial of credit or assigning a grade of “F” on a specific assignment, examination or project, or assigning a grade of “F” for the course.
        • Any student who shares his or her work for the purpose of cheating on class assignments or tests or who helps another to cheat or plagiarize is subject to the same penalties as the student who commits the act.
        • Primary responsibility for managing the classroom environment and addressing academic dishonesty and classroom behavior rests with the faculty. Faculty members are authorized to define, communicate and enforce appropriate standards of behavior in classrooms, offices and other instructional areas under their supervision.
        • For resolution of student academic concerns, including grade appeals, please reference College Procedure 4.0300.
        • Suspensions from class (or the learning environment), or dismissal on disciplinary grounds are student conduct matters that must first be referred to the Student Conduct officer for investigation, determination and action.
        • Students may be subject to academic sanctions imposed by the faculty member according to his or her academic professional judgment and disciplinary sanctions imposed by the Student Conduct Officer in accord with this procedure such as disciplinary probation, suspension, or dismissal from the college. Sanction(s) 2, 4, 5, and 6 may apply.
      2. Aiding, Solicitation and Attempt:
        A person is in violation of this procedure if he or she:
        • Intentionally aids or abets another in the commission of any offense(s) mentioned in this procedure;
        • Requests, hires, encourages, or otherwise solicits another person to commit any offense mentioned in this Code, either intending that the other person commit the offense or with the knowledge that the other person intends to commit the offense; or
        • Attempts to commit any offense mentioned in this Code. Sanction(s) 1, 2, 3, 4, 5, 6 may apply.
      3. Adjudicated Violations of State or Federal Law:
        • The College disciplinary process is an educational process. Therefore, additional sanctions may be imposed under the Student Code of Conduct. Any adjudicated violations of Florida or federal criminal statutes may result in disciplinary action by the College. The College will enforce the provisions of Section 1006.62, Florida Statutes. Sanction(s) 2, 3,4, 5, and 6 may apply.
      4. Alcohol:
        • The possession, use or consumption of alcohol is prohibited on College premises and at College functions without the specific written permission of the President. Any student whose behavior becomes unacceptable or disruptive because of being under the influence on any of the College’s campuses or at any college-sponsored event off campus will be subject to discipline. Any student who is suspended for alcohol-related violations can apply for readmission only after successfully completing a certified alcohol abuse program and at least one semester of suspension. Sanction 4 and 6 may apply.
      5. Arson:
        • No person shall set a fire in College buildings or for the purpose of destroying College property or property of any other person. Sanction 5 and 6 may apply.
      6. Computer Abuse
        • College information technology is to be used in a lawful and ethical manner for College related purposes only, in compliance with international, federal, state and local law, the State Board of Education Rules, and the policies and procedures of the College.
        • All users are expected to conduct themselves in a manner that reflects respect for the rights of others and protects the integrity of data, equipment, software licenses and other contractual agreements governing information technology.
        • Violations of the College’s computer use policy (Policy 7.010) include, but are not limited, to:
          1. Use of College information technology to break any international, federal, state or local law or to aid in any crime.
          2. Use of College information technology for commercial purposes or personal profit.
          3. Use inconsistent with the College's sexual harassment policy; creating, viewing, printing, storing, transmitting or publicly displaying obscene, defaming, slanderous, harassing, or offensive data (including sound, video, text, and graphics data).
          4. Circumventing established College software security procedures or obtaining information systems access and passwords to which one is not entitled.
          5. Unauthorized alteration or removal of College hardware security systems.
          6. Unauthorized modifications to College hardware or software.
          7. Unauthorized access, alteration or destruction of another person’s data, programs, or electronic mail.
          8. Connecting or installing personal or non-College owned information technology hardware or software to the College network without prior approval.
          9. Installing non-College owned software without prior approval and documented proof of legal licensure.
          10. Use of information technology to endorse, promote, lobby or raise money for any political candidate or political organization.
          11. Distribution of unwanted electronic mail or other messages or unauthorized use of any scheme (broadcast messages, chain letters, junk mail, "spamming") that may cause excessive network traffic or computing loads. Sanction(s) 3, 4, 5, and 6 may apply, depending on the severity of injury or loss that results.
      7. Copyright:
        It is the student’s responsibility to abide by all copyright laws and regulations, which are made available on the College’s website and in the online Copyright Basics: Fair Use document (located at the time of this writing: www.seminolestate.edu/library/services/copyright/ and www.copyright.com/Services/copyrightoncampus/basics/fairuse_list.html)

        The copyright protections normally associated with print also govern the use of the electronic environment in the use of audio, video, images and text found on the Internet. Unauthorized peer-to-peer file sharing of copyrighted material, distribution of others’ copyrighted works and illegal downloading violate federal copyright law. Because it is easy for the computer user to copy and use images, text, video and other graphics that are likely to be protected by copyright, it is essential to become familiar with permitted uses for educational media.

        It is important to note that a document may be copyrighted even if it does not explicitly state that it is copyrighted. As a result, it is best to assume materials such as documents, images or video clips are copyrighted. Ask permission and state a source when using others’ materials. Sanction(s) 1, 2, 3, 4 and 5, and 6 may apply.
      8. Damage:
        • Intentional damage to College property or premises, or the property of a member of the College community, or littering on College property is prohibited. Sanction(s) 1, 2, 3, 4, 5 and 6 may apply.
      9. Discrimination:
        • The College prohibits discrimination on basis of race, color, religion, national origin, ethnicity, age, sex, gender, veterans’ or military status, disability, sexual orientation, genetic information, marital status, or any other factor protected under applicable federal, state, and local laws, rules, and regulations against students, employees,  applicants for admission, and applicants for employment. Discrimination may include acts of harassment or retaliation, domestic violence or dating violence. Sanction(s) 1, 2, 4, 5 and 6 may apply.
          Repeated violations of these requirements may subject the student to dismissal. For discrimination complaints, please reference procedure 2.1800.
      10. Dishonesty:
        • Dishonesty, including, but not limited to, nonacademic cheating or knowingly furnishing false information, is prohibited. Sanction(s) 2, 3, 4, 5, and 6 may apply.
      11. Disruptive Behavior:
        Students who intentionally act to impair, interfere with or obstruct the orderly conduct, process and functions of the College such as teaching, libraries, tutoring, and testing centers, co-op and internship assignments are considered disruptive.
        • Students who engage in any uncivil, prohibited or unlawful acts which disrupts the orderly functioning of the college or the delivery/reception of instruction may be directed by a faculty or staff member to leave the location where the behavior occurred.
        • Examples of disruptive behavior inside and outside the classroom include sleeping in class, repeated tardiness, interfering with the learning process of others, outbursts, verbal abuse, and profanity. Sanction(s) 1, 2, 3, 4, 5, and 6 may apply.
      12. Dress:
        • Students are expected to dress in a manner conducive to a collegiate learning environment while on campus and at all College-sponsored activities off campus. Wearing styles or articles of clothes, including gang related colors, that cause disruption of the learning environment is prohibited. Sanction(s) 1, 2, 4, and 6 may apply.
      13. Drugs:
        • To possess, buy, sell, use or keep illegal drugs or illegal drug paraphernalia is prohibited. Students who abuse drugs on any of the College’s campuses or at any college-sponsored events off campus will be subject to disciplinary sanction. Those students who are suspended for drug-related violations can apply for readmission only after participating in a drug abuse program and completing at least one semester of suspension.
        • Any student who sells or manufactures illegal drugs on any of the College’s campuses or at any event sponsored by the College that is off campus will be subject to dismissal. That student can apply for readmission only after completing one full year of dismissal. Readmission will be granted to suspended or dismissed student only after he/she provides evidence that they have completed a certified drug rehabilitation program or completed treatment with a certified substance abuse treatment professional which attests to them now being drug free.
        • The College has the responsibility to refer for prosecution anyone engaging in illegal drug or controlled substance activity on the College’s campuses or at any of the College’s events.
          1. The College shall enforce the provisions of Florida Statutes chapter 893 (Drug Abuse Prevention and Control)
          2. Sanction(s) 4, 5, and 6 may apply.
      14. Duplication of College Keys:
        • Duplication of College keys is prohibited. Sanction(s) 1, 2, 3, 4, 5, and 6 may apply.
      15. Failure to Comply:
        • Failure to comply with published College policies or with directions of College officials who are authorized and acting in the performance of their duties is prohibited. Repeated violations of this requirement may subject the student to dismissal. Sanction(s) 1, 2, 4, 5 and 6 may apply.
      16. Firearms and Lethal Weapons:
        • Florida law prohibits the possession or use of firearms or other weapons on College property, except as authorized in support of school-sanctioned activities.  However, persons aged 18 years or older may lawfully possess a concealed firearm or other weapon for self-defense or other lawful purpose within the interior of a private conveyance (vehicle) without a license, if the firearm or other weapon is securely encased or is otherwise not readily accessible for immediate use.  Possession or use of a firearm or other weapon on College property outside of a private vehicle or otherwise not in compliance with state law will be subject to disciplinary sanction. Sanction(s) 4, 5, and 6 may apply.
      17. Fire Equipment:
        • No person shall tamper with fire equipment nor use such equipment for reasons other than the prevention or control of fire; or falsely report a fire, interfere in any way with emergency services or procedures, or fail to conform to established safety regulations. Sanction(s) 4, 5, and 6 may apply.
      18. Fireworks, Explosive Chemicals and other Incendiary Devices:
        • Unauthorized use or possession of fireworks or explosive chemicals on College premises or at College-sponsored activities is prohibited. Sanction(s) 4, 5, and 6 may apply.
      19. Fraud:
        • Fraud, forgery, alteration or unauthorized use of documents, College records or instruments of identification, with the intent to defraud or deceive, is prohibited. Sanction(s) 2, 3, 4, 5, and 6 may apply.
      20. Gambling:
        • Gambling or other illegal or unauthorized games or contests of chance are not permitted on College premises or at any College-sponsored events held off campus. Sanction(s) 2, 4, 5, and 6 may apply.
      21. Guests:
        • Students will be held fully responsible for the behavior of their guests, specifically for damage to property on College premises. Sanction(s) 1, 2, 3, 4, 5 and 6 may apply, depending on the severity of the behavior of the guest.
      22. Harassment (based on protected class):
        Harassment is unwelcome conduct that is so severe, pervasive, and objectively offensive that it effectively bars the target’s equal access to educational resources, opportunities or benefits.
        Prohibited harassment of a student is physical, verbal, or nonverbal conduct based on the student’s race, color, religion, gender, national origin, disability, age, veterans’ status, sexual orientation or marital status or any other basis prohibited by law or College policy that is so severe, persistent or pervasive that a reasonable individual in that situation would find that conduct:
        1. Affects a student’s ability to participate in or benefit from an educational program or activity, or creates an intimidating, hostile, or offensive educational environment;
        2. Has the purpose or effect of substantially or unreasonably interfering with the student’s academic performance; or
        3. Otherwise adversely affects the student’s educational opportunities.
        Sanction(s) 1, 2, 4, 5 and 6 may apply.
        Repeated violations of these requirements may subject the student to dismissal. For discrimination complaints, please reference procedure 2.1800.
      23. Harassment (Sexual):
        Sexual harassment, a form of discrimination, is defined as unwelcome sexual advance, requests for sexual favors, sexual misconduct, and other verbal, non-verbal, written and/or electronic communication or physical conduct of a sexual nature when:
        1. Submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment or academic status;
        2. Submission to or rejection of such conduct by an individual is used as a basis for employment or academic decisions affecting such individual; or
        3. Such conduct has the purpose or effect of unreasonable interfering with an individual’s work or academic environment.
          Sanction(s) 1, 2, 4, 5 and 6 may apply.
          • Repeated violations of any of these requirements may subject the student to dismissal.
          • If a student feels that he/she has been the target of some form of harassment, that individual should discuss the incident with any Student Conduct Officer or the Equity Officer. For sex discrimination complaints, please reference College procedure 2.1800.
      24. Hate Crimes:
        • Per federal Public Law #103-322A, a hate crime is "a crime in which the defendant intentionally selects a victim, or in the case of a property crime, the property that is the object of the crime, because of the actual or perceived race, color, religion, national origin, ethnicity, gender, disability, or sexual orientation of any person.” Sanction(s) 2, 3, 4, 5 and 6 may apply.
      25. Hazing:
        • Students or other persons associated with the College or College’s clubs and/or organizations are prohibited from engaging in any activity that can be described as hazing. "Hazing" is any action or situation that recklessly or intentionally endangers the mental or physical health or safety of a student for purposes including, but not limited to, initiation or admission into or affiliation with any organization operating under the sanction of a postsecondary institution. "Hazing" includes, but is not limited to, pressuring or coercing the student into violating state or federal law, any brutality of a physical nature, such as whipping, beating, branding, exposure to the elements, forced consumption of any food, alcohol, drug, or other substance, or other forced physical activity that could adversely affect the physical health or safety of the student, and also includes any activity that would subject the student to extreme mental stress, such as sleep deprivation, forced exclusion from social contact, forced conduct that could result in extreme embarrassment, humiliation or other forced activity that could adversely affect the mental health or dignity of the student. Hazing does not include customary athletic events or other similar contests or competitions or any activity or conduct that furthers a legal and legitimate objective.
        • All College organizations are required to include the above anti-hazing rule in the bylaws of such organizations, and any club or organization violating the hazing rule, on or off campus, will have its charter revoked and will not be permitted to operate on the College’s property or to otherwise operate under the sanction of the College.
        • Any student acting as an individual who violates the above rule on or off campus will be subject to probation, suspension or dismissal. Penalties recommended for violations of this rule by individual students will be based on whether a hazing violation is "major" or "minor" in scope. In determining whether a hazing violation is “minor" or "major" in scope, the primary consideration will be the presence of or potential for serious physical or emotional harm to the victim of the hazing as determined by the Student Conduct Officer or designee assigned to investigate and alleged violation. Sanction(s) 2, 4, 5 and 6 may apply.
      26. Identification of Individuals:
        • No person shall permit others to use his or her College identification card or refuse to provide his or her name and show appropriate identification to a College official performing his or her duty. Sanction(s) 1, 2, 3, 4, 5 and 6 may apply, depending on the severity of the behavior.
      27. Identity Theft:
        • Any form of identity theft or unauthorized acquisition or use of another’s personal information or identification is prohibited. Sanction(s) 1, 2, 3, 4, 5 and 6 may apply, depending on the severity of the behavior.
      28. Physical Abuse:
        • Physical abuse of any person on College premises or at College-sponsored events or functions, or conduct that threatens or endangers the health or safety of any such person is prohibited. Sanction(s) 4, 5 and 6 may apply.
      29. Skates, Bicycles, Mopeds, Scooters, Motorcycles and related vehicles:
        • Skating or skateboarding is prohibited on College property. Sanction(s) 1, 2, 4, and 6 may apply.
        • Vehicles and modes of transport are to be parked and stored in approved parking lot locations. Use of items listed above is not permitted inside College buildings or on College grounds. If such a vehicle or mode of transport is used  inside a building or on College grounds, or causes damage inside or outside, the owner is responsible for any damages caused by bringing any such item into a building or onto College grounds.
      30. Soliciting:
        • Soliciting or canvassing for commercial purposes by any individual or group is not permitted on College premises. Sanction(s) 1, 2, and 6 may apply, depending on the number of repeated violations of this regulation.
      31. Stalking:
        • Engaging in a pattern of conduct that willfully, maliciously, and repeatedly follows or harasses another person, including through electronic means, and serves no legitimate purpose, commits the offense of stalking. Sanctions 1, 2, 4, 5, and 6 may apply.
      32. Theft:
        • Theft of College property or of property of a member of the College community on College premises is prohibited. Sanction(s) 3, 4, 5, and 6 may apply, depending on the severity of injury or loss that results.
      33. Tobacco Use:
        • The use, sale, or distribution of tobacco of any kind is prohibited on all College owned, operated, leased, and/or controlled properties, facilities, and roadways per College Policy 6.021. Sanction(s) 1, 2 4, and 6 may apply, depending on the number of repeated violations of this regulation.
      34.   Threats and Intimidation:
        • Verbal, non-verbal, written or other communication that a reasonable person would find reflects intention to instill fear of physical or psychological harm is prohibited.
        • Bullying, defined as an aggressive behavior that is intended to cause distress or harm, exists in a relationship in which there is an imbalance of power or strength, and is repeated over time including cyberbullying.
        • Use of obscene or abusive language, or offensive gestures, of any kind while in class, in any college department or during any college sponsored activity or event.
        • Statements, photos or depictions of others that are intended to refer to a specific class of persons in a derogatory way are strictly prohibited. Sanction(s) 1, 2, 4, 5 and 6 may apply.
      35. Unauthorized Access to Facilities:
        • Unauthorized access or entry to, or use of, College facilities and equipment is prohibited. Sanction(s) 1, 2, 3, 4, 5, and 6 may apply, depending on the severity of injury or loss that results.
      36. Unauthorized Use of College Name, Insignia or Seal:
        • The unauthorized use of the College's name by any person, persons and or organizations is prohibited. Sanction(s) 1, 2, 3, 4, 5, and 6 may apply, depending on the severity of injury or loss that results.
      37. Violation of College Regulations, Policies or Procedures:
        • Violating published College regulations, policies or procedures is prohibited. Sanction(s) 1, 2, 3, 4, 5 and 6 may apply, depending on the severity of injury or loss that results.
      38. Violation of Disciplinary Sanction:
        • Knowingly violating terms of any disciplinary sanction imposed in accordance with College policy is prohibited. Sanction(s) 1, 2, 3, 4, 5, and 6 may apply, depending on the level of the current sanction.

    Disciplinary Procedures and Student Rights

    Violations of the standards of conduct contained herein will be treated as College disciplinary matters. In certain cases or situations, the application of civil or criminal law will also apply. Significant extenuating factors will be considered when sanctions are imposed including, but not limited to, current behavior, past disciplinary record, the nature of the offense, severity of the damage and resulting injury or harm.

    Disciplinary Sanctions

    A disciplinary sanction is a consequence for violations of the Student Code of Conduct. Disciplinary sanctions will be determined and administered by college officials in order to encourage greater adherence to the Student Code of Conduct as well as hold violators accountable and to cultivate a safe and healthy learning environment.

    A disciplinary record will be created and documented in the student’s file.

    1. Warning: A written reprimand to the student indicating that repetition of said act will be cause for further disciplinary action; copies of which will be placed in College Student Conduct files.
    2. Disciplinary Probation: Placing the student(s) on notice that a repetition of this or other misbehavior will be grounds for more serious disciplinary action; this may include exclusion from certain College activities. Students currently on disciplinary probation or suspension may not hold or run for any elected or appointed positions. Student Life will consult with student conduct officer responsible for student conduct files to validate students’ eligibility. Additional conditions appropriate to the violation may be imposed.
    3. Restitution: Repayment to the College or others affected for damages resulting from a violation of this Procedure.
    4. Suspension: Exclusion from College premises and other privileges or activities for a period of time as set forth in the notice of suspension notice.
    5. Dismissal: Permanent termination of student status.
    6. Other: Other types of sanctions as set forth in College regulations and consistent with the incident involved, such as a letter of apology to aggrieved parties, community service, mandatory attendance of an anger management seminar, or reflective learning statement, etc.

    Emergency Administrative Action/Temporary Suspension from Classes and College Premises

    In an emergency, the College may waive, suspend, alter, or amend any policies, procedures, or guidelines to ensure the safety of students, employees, guests and the community. The decision whether to take Emergency Administrative Action is vested within the discretion of the Vice President for Student Affairs, or designee.

    In cases of conduct violations, within three working days of the Emergency Administrative Action, a letter of alleged violation(s) will be provided to the student by the Vice President of Student Affairs or designee. The Student Conduct Officer handling the matter will schedule a meeting within five working days after the letter has been presented to the student. Pending the meeting, the Vice President of Student Affairs, or designee) can modify the conditions of the emergency administrative action.

    If a student appears to pose a risk of danger or disruption to the community, or any individual, emergency administration action may be taken, including the removal of the individual from College premises by law enforcement. This action does not require an admission of responsibility on the part of the accused student.

    Disciplinary Procedures

    1. Any member of the College community may submit a formal complaint against a student alleging that a violation has taken place.
    2. Alleged violations of College Policies and Procedures or other misconduct should be referred to the campus Student Conduct Officer for review and resolution. Alleged violations will be investigated by the Student Conduct Officer or designated representative.
    3. The student will be notified in writing of the nature of the charges against him or her, as well as the date, time and place of the initial determination meeting with the Student Conduct Officer. The notice will also inform the student of his/her right to review evidence prior to meeting with the Student Conduct Officer.
    4. After careful consideration of the facts and consultation with involved parties, the Student Conduct Officer will make a determination of whether it is more likely than not that a violation of the student code occurred.
    5. A warning or behavioral contract already in place may also be used in determining appropriate sanctions for students.
    6. If the alleged violation took place in a classroom, the Student Conduct Officer will consult with the faculty member before returning a student to the classroom and seek the faculty member’s decision in writing.
    7. If the alleged violation took place in a college controlled environment, the Student Conduct Officer will notify the charging party if the student is allowed to return to the setting or not of the alleged violation.
    8. If there is disagreement by a student, faculty member or staff member with about either the decision or the sanction from the initial determination, any of the parties the student may request a hearing with a Disciplinary Review Committee. Parties are invited to appear at a fair and impartial hearing, present relevant evidence and witnesses on his/her behalf and have the opportunity for cross-examination. The technical rules of evidence applicable to civil and criminal cases shall not apply in disciplinary hearings. At this hearing, the student has the right to a representative of the student’s choice and any fee charged by such a representative shall be the student's responsibility. This representative may act only in an advisory capacity to the student and will not be permitted to otherwise participate in the hearing.
    9. The request for a hearing with the Disciplinary Review Committee must be made in writing to the Vice President of Student Affairs or designee, within five college working days of that the initial determination was sent in order for the hearing to be granted.
    10. The Disciplinary Review Committee will consist of a different Student Conduct Officer, a professional staff member from Student Affairs, an Associate Dean (the faculty member’s Associate Dean if the complainant is a faculty member) and two additional Associate Deans or Faculty Members previously approved by the Vice President of Academic Affairs who are trained in student conduct proceedings. A Student Government Association representative may be present in an ex officio capacity. The Disciplinary Review Committee will engage in consultation and collectively make the determination whether, in light of the preponderance of evidence, the Code was violated and the appropriate sanction. Students will not be returned to the classroom until the institutional sanction is determined. Following the hearing and determination of sanction, the student will be notified of the official decision based on the findings of fact, the alleged violation(s) and the degree of disciplinary action or sanctions (if any) in writing within 2 -4 business days following the hearing. Students may appeal the decision of the Disciplinary Review Committee.

    Appeals

    Student appeals of a faculty member’s actions are to be addressed according to Procedure 4.0300, Student Academic Concerns and Grade Appeals.

    Student appeals of Disciplinary Review Committee’s action are to be addressed according to steps outlined in this procedure:

    1. The appeal must be made in writing within five college working days after notification of conduct sanction(s) is sent to the student’s address that is available in the College’s database. The appeal must be sent to the Vice President of Student Affairs.
    2. Except as required to explain the basis of new information, an appeal will be limited to a review of the record of the Discipline Review Committee hearing and supporting documents for one or more of the following purposes:
      1. To determine whether the Disciplinary Review Committee Hearing was conducted fairly in light of the charges and information presented, and in conformity with prescribed procedures giving the complaining party a reasonable opportunity to prepare and to present information that the Student Code was violated, and given the Accused Student Notice and a reasonable opportunity to prepare and to present a response to those allegations. Deviations from designated procedures will not be a basis for sustaining an appeal unless significant prejudice results.
      2. To determine whether the decision reached regarding the Accused Student was based on substantial competent evidence, that is, whether there were facts in the case that, if believed by the fact finder, were sufficient to establish that a violation of the Student Code occurred.
      3. To determine whether the sanction(s) imposed were appropriate for the violation of the Student Code which the student was found to have committed.
      4. To consider newly discovered evidence, sufficient to alter a decision, or other relevant facts not brought out in the original hearing, because such information and/or facts were not known to the person appealing at the time of the original Disciplinary Review Committee hearing.
    3. If an appeal is denied by the Vice President of Student Affairs, the decision is final.
    4. If the appeal is upheld by the Vice President of Student Affairs (or designee), the matter shall be returned to the original Disciplinary Review Committee for re-opening of the Disciplinary Review Committee hearing to allow reconsideration of the original determination and/or sanction(s). The Disciplinary Review Committee will make its determination; the Student Conduct Officer will notify the accused and complainant parties.
    5. The accused student may appeal to the Vice President of Student Affairs the second decision of the Disciplinary Review Committee based on the same criteria for appeals outlined above.
    6. The decision about the second appeal by the Vice President of Student Affairs is final and shall constitute final agency action of the College.

    Re-Admission after Disciplinary Suspension

    Students under disciplinary suspension may re-apply after the specified time-period identified in the suspension notice. A record of previous disciplinary action shall be admissible in subsequent disciplinary proceedings against the same student.

    Recommended by Executive Team Date 08/2014
    Approved: President, E. Ann McGee Date 08/2014

    1.    The appeal must be made in writing within five college working days after notification of conduct sanction(s) is sent to the student’s address that is available in the College’s database. The appeal must be sent to the Vice President of Student Affairs.
    2.    Except as required to explain the basis of new information, an appeal will be limited to a review of the record of the Discipline Review Committee hearing and supporting documents for one or more of the following purposes:
    a.    To determine whether the Disciplinary Review Committee Hearing was conducted fairly in light of the charges and information presented, and in conformity with prescribed procedures giving the complaining party a reasonable opportunity to prepare and to present information that the Student Code was violated, and given the Accused Student Notice and a reasonable opportunity to prepare and to present a response to those allegations. Deviations from designated procedures will not be a basis for sustaining an appeal unless significant prejudice results.
    b.    To determine whether the decision reached regarding the Accused Student was based on substantial competent evidence, that is, whether there were facts in the case that, if believed by the fact finder, were sufficient to establish that a violation of the Student Code occurred.
    c.    To determine whether the sanction(s) imposed were appropriate for the violation of the Student Code which the student was found to have committed.
    d.    To consider newly discovered evidence, sufficient to alter a decision, or other relevant facts not brought out in the original hearing, because such information and/or facts were not known to the person appealing at the time of the original Disciplinary Review Committee hearing
    3.    If an appeal is denied by the Vice President of Student Affairs, the decision is final.
    4.    If the appeal is upheld by the Vice President of Student Affairs (or designee), the matter shall be returned to the original Disciplinary Review Committee for re-opening of the Disciplinary Review Committee hearing to allow reconsideration of the original determination and/or sanction(s). The Disciplinary Review Committee will make its determination; the Student Conduct Officer will notify the accused and complainant parties.
    5.    The accused student may appeal to the Vice President of Student Affairs the second decision of the Disciplinary Review Committee based on the same criteria for appeals outlined above.
    6.    The decision about the second appeal by the Vice President of Student Affairs is final and shall constitute final agency action of the College.

    Students under disciplinary suspension may re-apply after the specified time-period identified in the suspension notice. A record of previous disciplina
    disciplinary action shall be admissible in subsequent disciplinary proceedings against the same student.

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