Student Organizations (Procedure 3.0510)

Based on Board Policy and Florida Statutes: F.S. 1001.64; FAC 6A-14.057; College Policy 3.050
Effective Date: 07/2013; 10/2013
Date of Review: 08/2013

 Purpose

Seminole State College of Florida approves and encourages a strong and viable student organization program that contributes significantly to the intellectual and social development of the student body, serves the academic goals of the College, encourages student participation and leadership, and enhances the general campus environment.

Procedure

  1. Student Organization Registration
    1. Students who want to organize a College registered club or organization must be currently enrolled students in good standing (minimum overall GPA of 2.0) and no current conduct violations or investigations at Seminole State College of Florida. Students will meet with the Office of Student Life to review the registration packet for new student organizations. Membership of student organizations shall be open to all currently enrolled students without discrimination on basis of race, color, religion, national origin, ethnicity, age, sex, gender, veteran or military status, disability, sexual orientation, genetic information, marital status, or any other factor protected under applicable federal, state, and local laws, rules, and regulations.
    2. Student organizations must submit 1) a memo requesting club registration; 2) list of at least 10 students (who must each be enrolled a minimum of six(6) credits) with identification numbers to serve as charter members of the organization; 3) a constitution based on the Guidelines for Constitution Development; 4) a completed, signed, and dated Faculty/Staff Advisor Consent Form.
    3. Once a complete packet is received, a student representative must attend a Student Government Association (SGA) meeting for SGA to review and then approve or deny the request.
    4. The Office of Student Life will deny registration when:
      1. The group requesting registration has not complied with all registration requirements;
      2. The request for registration contains false material or information required to disclose for registration;
      3. SGA has denied the request and/or;
      4. The request is to register an inactive organization from a national affiliate.
    5. Groups that are denied registration may appeal to the Director of Student Life.
    6. Annually student organizations must re-register their information with the Office of Student Life in order to maintain accurate records.
  2. Student Organization Privileges
    1. Officially recognized student organizations receive the following privileges:
      1. Use of the College's name in the title of your organization.
      2. Listing of the organization in the official directory of student clubs and organizations.
      3. Use of campus facilities for meetings and events.
      4. Use of campus resources for publicity.
      5. Opportunity to apply for funding from the Student Government Association (SGA.)
      6. Participation in Club Recruitment days.
  3. SGA Council of Presidents
    1. SGA requires student organizations to meet on a monthly basis to create a network of student leaders to receive updates and learn and share information with others. Student organizations who fail to send a representative to the meetings will be placed on warning, probation, or suspension status after the first, second, and third unexcused absence, respectively.
  4. Student Organization Status
    1. A registered student organization will become inactive upon:
      1. Request of the registered student organization;
      2. Failure to re-register for the succeeding semester;
      3. Failure to comply with the rules, regulations, policies and guidelines of Seminole State College of Florida;
      4. Failure to regularly attend the SGA Council of the Presidents meetings.
      5. Request of the national organization chartering the Seminole State College of Florida organization; or
      6. Student organization is found to have violated the Student Code of Conduct.
    2. Inactive status will be determined on an individual basis by the Director of Student Life and consultation with the organization.
    3. Notification of any status change will be sent to the student organization president and advisor.
    4. If club registration becomes inactive, the student group may appeal to the Director of Student Life.
  5. Student Organization Leaders
    1. Student organization leaders shall be open to all students without discrimination on basis of race, color, religion, national origin, ethnicity, age, sex, gender, veteran or military status, disability, sexual orientation, genetic information, marital status, or any other factor protected under applicable federal, state, and local laws, rules, and regulations.
    2. For students to be selected in a student organization leadership role, the student must be currently enrolled at Seminole State College by the time of application for the student leadership position.
    3. Students must be in good academic (minimum overall GPA of 2.0) and no current conduct violations or investigations.
    4. Students must be enrolled in a minimum of 6 credit hours while they hold their leadership position.
    5. Student organization leaders will be verified by the Office of Student Life as new registration requests are submitted and on an annual basis upon organization re-registration.
  6. Faculty and Staff Advisors
    1. With the approval of the appropriate supervisor, full-time faculty and staff work with students to charter and maintain clubs and organizations. Faculty advisors will monitor student organizations in accordance with the Student Organization Advisor Handbook.
  7. Student Organizations Funding
    1. Registered student organizations may request funding through the Student Activity and Service Fee (SASF). Student organizations’ SASF allocations will be suspended if they are in a warning, probation, or suspension status with SGA. Approved funding will be maintained in a Seminole State College of Florida business account with budget and expenditure oversight by the Office of Student Life. The procedure for Student Activity & Service Fees can be found in College Procedure 3.0500. 
    2. Student organizations may conduct fundraisers to generate revenue. Fundraising events must be reviewed and approved by the Office of Student Life prior to such event. In addition, funds raised must be deposited into a Seminole State College Foundation Account.  All requests for withdrawal of funds from the Foundation Account must be signed by the faculty advisor.
  8. Student Organization Travel
    1. Student organizations that want to travel for professional development purposes may do so with the approval of their faculty advisor.
    2. The faculty advisor or college designee must travel with the student organization.
    3. The appropriate travel paperwork must be completed prior to travel and submitted to the Office of Student Life.
    4. All travel paperwork and documentation must be in compliance with the Seminole State Travel Manual.
    5. Students must be currently enrolled in a minimum of 3 credit hours, and in good conduct standing the semester the travel is to take place.
    6. Students must be 18 or older in order to travel with a Student Organization.
    7. Student organizations will be held accountable for student behavior that violates the Student Code of Conduct (Procedure 3.0900).

Recommended by Executive Staff Date 10/2013
Approved: President, E. Ann McGee Date 10/2013

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