Changes of Curriculum (Procedure 4.0600)

 

Based on board policy number and Florida Statute: Effective Date:
1001.64 F.S.; Board Policy 1.010 11/01 Rev. 6/09; 6/10

Purpose

In order to maintain programs that are up-to-date in terms of curriculum content, the curricula must be periodically reviewed and revised. It is also necessary from time to time to add new curriculum offerings, to inactivate courses, and to inactivate programs that are no longer needed in the service area of the College. This procedure allows for an orderly process for change in the curriculum.

Definitions

Curriculum change is defined to include the following categories of activity:

  1. changes to graduation requirements of a curriculum, including changes in the General Education components of programs, degrees, certificates and diplomas
  2. addition, inactivation, and/or deletion of courses in a curriculum,
  3. changes in course title, prefix and number, catalog description, course objectives, credit hours/contact hours, co/prerequisites, elective status, inclusion in or deletion from the General Education core,
  4. introduction of new programs to the College,
  5. suspension or deletion of programs offered by the College,
  6. changes to instructional mode, including distance learning modalities,
  7. Curriculum related substantive changes which require SACS notification and/or approval, including but not limited to the following:
    1. Initiating coursework or programs at a more advanced level than currently approved
    2. Expanding at current degree level (significant departure from current programs)
    3. Initiating joint degrees with another institution
    4. Initiating off-campus sites (including Early College/Dual Enrollment at the high school.
    5. Relocating an off-campus instructional site.
    6. When 25% to 49% of the coursework required for a certificate or degree program is offered on-line or offsite.
    7. When 50% or more of a certificate or degree program can be offered online or offsite.
    8. Initiating degree completion programs
    9. When adding significantly different programs to the academic curriculum.
    10. Initiating programs/courses offered through contractual agreement or consortium.
    11. Altering significantly the educational mission of the institution.

Procedure

Proposed changes to the curriculum offerings of a department shall be submitted to the department chair.

  1. For new courses or changes that affect the Master Course Syllabus, including Instructional Mode Additions/Changes, the completed or updated Master Course Syllabus (hard copy), a completed fee sheet, and a Quality Matters summary report indicating approval (distance learning instructional mode only) must be attached to the proposal. If the chair approves, he/she will sign the Master Course syllabus and the fee sheet, and forward to the dean.
  2. For new programs or changes that affect the program description or course list, the updated program description and course list (hard copy) must be attached to the proposal. The program information may be obtained electronically from the online college catalog. Provision for course substitutions, if needed, should be attached to proposals involving program change. Electronic copies should be emailed directly to the Office of Educational Services.
  3. If the chair approves of the proposal, he/she will sign and forward to his/her dean.
  4. If the chair disapproves of a new course, program or fee or disapproves of proposed changes in a course, program or fee, he/she will provide a written explanation of the decision to the initiator of the proposal.
  5. The dean will review the proposed change(s). If the dean disapproves, he/she will return the proposals to the department chair or appropriate director and give the reason in writing.
  6. Upon approval by the dean, he/she will forward proposals to the Office of Educational Services. For new programs only, the Office of Educational Services will forward to Institutional Research for validation of CIP/ICS Codes. For courses involving distance learning instructional mode, the Office of Educational Services will forward to the Department of Distance Learning Services for compliance with Quality Matters review completion. For substantive changes, the Office of Educational Services will be responsible for facilitating SACS related notifications and or applications.
  7. The Office of Educational Services will be responsible for assuring compliance with SACS substantive change policy regarding changes to the curriculum, to DL offerings, and to sites at which the curriculum is offered. Per SACS substantive change policy, if 25% to 49% of the coursework required for a program is to be offered on-line or off-site, including at high schools, the college is required to notify the Commission in advance of the implementation of the change. For larger scale changes, such as adding significantly different programs to the academic curriculum or offering a majority of the coursework needed to complete a degree, certificate or diploma on-line, the College must provide written notification at least 6 months in advance and approval of a prospectus, which must be submitted at least 3 months prior to the anticipated implementation date.
  8. Proposals for Early College/Dual Enrollment offerings at high school locations must be presented to Educational Services no later than February prior to the Fall Term in whi they are planned to be offered to allow time for appropriate SACS compliance actions.
  9. Proposals must arrive at the Office of Educational Services per published submission deadlines, typically at least two weeks prior to the Curriculum Committee meeting at which the change is to be discussed. Submission deadlines will be published on the college's website.
  10. Prior to the course being scheduled, any courses proposed to be offered via distance learning modalities MUST be approved and certified by the Department of Distance Learning Services.
  11. The Office of Educational Services will review all proposals to ensure that they are complete and technically correct, that all facets of the course and program proposed meet the high standards of quality expected of the curriculum at the College, and that they are SACS compliant.
  12. The Curriculum Committee will be appointed according to established, college-wide procedures for committee appointment. At least one week prior to scheduled meetings, the Office of Educational Services will send an agenda and copies of all proposals to the members, the Vice President for Educational Programs and the deans. The agenda will also be posted on the college's web-site.
  13. The Curriculum Committee will meet monthly to consider proposed changes and to recommend a course of action to the Vice President for Educational Programs.
  14. Prior to the meeting, committee members will review each proposal.
    1. If a member is not able to attend the meeting, he/she will provide written authorization for another member of the committee or of his/her department to attend and vote as proxy.
    2. The elected chairperson conducts the meetings following standard rules of order.
    3. If a quorum is present, discussion and debate on proposals will take place. A quorum is defined as one more than half of the members currently appointed to the committee.
    4. Proposals may be approved, not approved, approved with changes, tabled or taken off the table from previous meetings.
    5. Department Chairs are responsible for having someone at the meeting to answer questions and to approve suggested alterations to each proposal. If no one is available at the meeting to represent the proposal and questions are raised, the committee may take one of the following actions: table the proposal until the next meeting, approve the proposal, approve the proposal contingent on changes the committee recommends, reject the proposal.
    6. If a quorum is not present, discussion will still take place and the chairperson will declare that a mail vote will follow. The Office of Educational Services will coordinate the mail vote.
  15. Following each Curriculum Committee meeting, approved proposals will be forwarded to the Vice President for Educational Programs and official minutes of the meeting posted on the college's web-site. Proposals that have not been approved will be returned to their initiator and/or department chair for revision and may be resubmitted with changes noted.
    1. The Vice President for Educational Programs may take one of the following actions:
      1. approve the proposal and submit to the President
      2. return the proposal to the Curriculum Committee for clarification
      3. reject the proposal and notify the department chair in writing of the reason, with copies to the initiator, the appropriate dean, the chairperson of the Curriculum Committee and the Office of Educational Programs. The Vice President sends approved proposals forward to the President.
  16. If approved by the President, the proposal will be included on the agenda of the next meeting of the Board of Trustees for final approval. If rejected by the President or the Board of Trustees, the Vice President for Educational Programs will notify the department chair in writing of the President's or Board's objections. Copies of the notification will go to the appropriate dean, the chairperson of the Curriculum Committee, the Office of Educational Services, and the Department of Distance Learning (distance learning instructional mode only).
  17. When a proposal has been rejected and the department chair believes that the disapproved change is in the best interest of the program, he/she may revise the proposal and resubmit it in accordance with this procedure.
  18. The Office of Educational Services will provide faculty and administration with a calendar of due dates for submission of proposals and the dates of Curriculum Committee meetings.
Recommended by Executive Staff Date 6/10
Approved: President, E.Ann McGee Date 6/10

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