Planning and Budgeting Committee - Procedure 1.0900.3

Purpose

The purpose of the Planning and Budgeting Committee is to develop, implement, evaluate, and refine systematic, integrated college-wide planning, budgeting and evaluation processes that support the following goal: Seminole Community College will promote institutional effectiveness through the allocation of resources in a manner that is reflective of the College's strategic plan, mission, goals, and community needs.

Procedure

1. In order to accomplish this the committee will:
   
   1. Develop and disseminate a college-wide planning and budgeting calendar that will allow all employees of the college to meet necessary deadlines to ensure a timely and effective process.
   2. Develop recommendations based upon the College's strategic plan and financial resources for the overall annual operating budget's guiding principles.
   3. Develop and disseminate planning, budgeting, evaluation resource materials, and define processes for submitting annual plans and budget requests.
   4. Support the timely and continuous use of planning and budgeting tools and procedures such that all unit objectives, action plans, and resources are identified.
   5. Monitor planning accomplishments and resources requested by unit heads.
   6. Align committee's activities with the College's strategic plan.
   7. Evaluate the relationship between planning and budgeting requests and corresponding budgetary allocations and expenditures.
   8. Establish subcommittees or taskforce as needed to complete action items.
   9. Work in concert with the President's Council and Diversity Council to implement operational elements of the College's strategic plan, such as: developing and refining performance indicators, planning calendars, budget and resource allocations, budgeting and planning processes, and tactical assessments.
   10. Create, develop, and recommend specific action plans when necessary in regard to planning.
2. Membership on the committee shall consist of the following with emphasis on membership from all community campuses and centers:
   
   1. Associate Vice President of Finance and Budgets
   2. Dean of Planning, Assessment, and Quality Improvement
   3. Associate Vice President for Community Campuses and Centers
   4. One academic dean
   5. Director of HR Development and Employee Relations
   6. Director of Institutional Research
   7. Director, Facilities Planning, Construction and Management
   8. One faculty member from each of the following areas (at least one to be a Faculty Senate member)
      
      1. Adult Education
      2. Arts and Sciences
      3. Career and Technical Education
   9. One librarian
   10. Two professional staff members
   11. Four career service staff members
   12. Student Government Association President
   13. Assistant to the President for Diversity and Equity, non-voting, ex-officio,
   14. Budget Coordinator/Analyst, non-voting, ex-officio
3. The Offices of Planning, Assessment and Quality Improvement; Finance and Budget; and Institutional Research will support the committee.
4. The Associate Vice President of Finance and Budget, and the Dean of Planning, Assessment, and Quality Improvement shall co-chair the committee.
5. The Chairs will have the responsibility to forward the committee's annual assessment to the liaison Vice Presidents.
6. Except where membership is defined by position title, members shall serve two year, staggered terms.
7. The committee shall meet no less than two times a year minutes of each meeting shall be recorded and posted to the SCC webpage in accordance with Procedure 1.0900.
8. Recommendations of the Committee for improvement and change will be made to the Executive Team.

Return to the top