Student Tuition and Fee Refunds (Procedure 5.0450)

Based on board policy number and Florida Statutes: 6A-14.0541 FAC; College Policy 5.040
Effective Date: 12/05; 01/2013; 02/2014; 05/2014
Date of Review: 05/09; 08/11; 03/12; 12/2013; 05/2014

Purpose

To provide a mechanism for refund of College tuition and fees.

Definition

Immediate family member – For the purpose of this procedure, an  immediate family member is a spouse, parent, child, or sibling.

Procedure

1. Dropped or Cancelled Classes

In order to receive a refund, the student must officially drop from a course or there must be a college action such as a course cancellation. The drop date will be determined by the date of the Drop Form (form) or on-line self-service transaction date as received by the Registrar/Enrollment Services Office. To be eligible for a refund for a student-initiated drop, add/drop forms or on-line self-service transaction must be received prior to the end of the add/drop period for each term and session as published in the Seminole State College Catalog.

A full term is divided into the following: "A" session (first half of a full term); "B" session (last half of a full term); Odd Term (OT) session (OT sessions occur within the full term and have a predetermined start and end date. OT sessions may start and end at any time and they may last for a day, week, month, or more.); and Open Entry/Exit (OEE) session (OEE sessions occur within the full term and have a predetermined start and end period; however, these classes are normally learner-paced and the student may enter and exit within the predetermined start and end period.)

Refunds will be made as follows:

  1. College and Vocational Credit:
    1. Session: A, B, 12W, or Full Term
      Courses dropped by the close of business hours or online by midnight on the last scheduled
      date of add/drop
      100% refund
      Thereafter* no refund
    2. Session: Odd Term (OT)
      1. For classes meeting one (1) to three (3) days:
        Courses dropped prior to the first scheduled class day 100% refund
        Thereafter* no refund
      2. For classes meeting four (4) days or more:
        Courses dropped within one (1) calendar day after the first scheduled class day 100% refund
        Thereafter* no refund
    3. Session: Open Entry/Exit (OEE) - Refund is by request only.
  2. Non-Credit Courses :
    1. Session: A, B, 12W, or Full Term
      Courses dropped by the close of business hours or online by midnight on the last scheduled
      date of add/drop
      100% refund
      Thereafter* no refund
    2. Session: Odd Term (OT)
      1. For classes meeting one (1) to three (3) days:
        Courses dropped prior to the first scheduled class day 100% refund
        Thereafter* no refund
      2. For classes meeting four (4) days or more:
        Courses dropped within one (1) calendar day after the first scheduled
        class day
        100% refund
        Thereafter* no refund
    3. Session: Open Entry/Exit (OEE) - Refund is by request only.
  3. Corporate Contracted Classes:
    Refund is subject to terms of applicable contract
    Thereafter* no refund
  4. General Information
    Courses cancelled by the College 100% refund
    College error 100% refund

2. Refund

  1. Seminole State College may refund 100% of the tuition and fees after the published refund deadline if a student withdraws from a course(s) due to death of an immediate family member, death of the student, or involuntary call to active military duty. No refund will be approved unless the student provides the necessary documentation which supports the reason for a refund. If documentation cannot be provided, the request for refund cannot be considered. Students must file a Request for Refund form prior to the beginning of classes for the next successive term to the Registrar/Enrollment Services Office. A family member may submit the Request for Refund based on death of the student. Failure to file the request in a timely manner may be considered as a reason for the denial of the request. The request is reviewed and decided by the Registrar/Enrollment Services Office and no appeal process is offered.
  2. Forms can be found online.
Recommended by Executive Team Date 05/20/2014
Approved by President, E. Ann McGee Date 05/20/2014

Want more info? Contact us.

Seminole State College
100 Weldon Boulevard
Sanford, Florida 32773-6199
407.708.4722

Seminole State General Contact Information