Use of College Facilities and Equipment - Policy 6.010

Policy:

1. The President may authorize the use of College buildings, facilities, and services by outside agencies. A rental or usage fee as prescribed by College procedure may be assessed. This fee may be waived for educational and governmental agencies and other organizations complementing the mission of the College when no fees for admission is charged. Use of buildings and facilities by persons, entities, or organizations of whatever description must be pursuant to law and College policy and must be for a purpose consistent with the mission of the College and by express permission by an appropriate authorized official of the College.
   
2. The use of such buildings or facilities shall not conflict or interfere with regular College programs and all request are to be in writing on the appropriate form. Long term, regularly scheduled use of facilities is discouraged because of the unpredictability of College needs for such facilities.

Alcoholic Beverages at College Facilities - Policy 6.011

Policy:

It is the policy of the Board that alcoholic beverages at College facilities shall be prohibited, except that the President is authorized to grant approval for alcoholic beverages at College facilities for individual events, consistent with the following restrictions and guidelines:

1. Requests for alcoholic beverages at College facilities shall be submitted to the President in writing and shall be granted or denied by the President in writing, including written restrictions and guidelines for each event.
2. Any person or organization requesting approval to have alcoholic beverages at a College facility must provide the College with alcohol liability insurance coverage in an amount not less than one million dollars ($1,000,000) naming the College as additional insured or payment in advance by the user of the insurance charge covering the College for alcohol liability shall be assessed against the facilities user as part of the facilities use charge.
3. Any person or organization requesting approval for alcoholic beverages at College facilities shall assume all responsibility for compliance with any applicable State of Florida Division of Alcoholic Beverages and Tobacco licensing requirements.
4. Any person or organization requesting approval for alcoholic beverages at College facilities shall enter into a written agreement that shall indemnify and hold the College harmless against any and all claims and expenses that may arise from the use of alcoholic beverages at the College facility.
5. The President shall cause a procedure to be developed for the implementation of this policy and all documentation germane thereto.

Designation of Non-Smoking Areas - Policy 6.020

Policy:

It is the policy of the Board that smoking of any kind shall be prohibited in the interior of buildings used by College for educational purposes. Any exception to this policy shall be described in the College procedures manual and approved by the Board.

Campus Safety or Security - Policy 6.030

Policy:

It is the policy of the Board that the College campus should be safe and secure. To accomplish this policy, the President or designee shall establish procedures which include, but are not limited to, the following:

• a description of the emergencies and conditions to which these procedures shall apply;
• action that should be taken by the President or other College staff under certain emergencies and conditions including the closure and evacuation of classes, offices, and buildings;
• action that should be taken by the President or designee to prohibit the presence on campus of persons who threaten the safety or security of students, College personnel, or College property; and,
• the use of law enforcement authorities under certain conditions.

Traffic and Parking - Policy 6.040

Policy:

It is the policy of the Board that free parking shall be provided to students and employees. The President or designee shall establish procedures governing parking and flow of traffic within college boundaries and may recommend hiring of personnel to enforce campus parking rules in accordance with s. 240.319 (3) (k) F.S.

Construction Projects - Policy 6.050

Policy:

It is the policy of the Board that the College shall administer construction projects in accordance with law, rules, regulations and related local requirements.

1. The President or designee shall establish procedures to ensure that construction projects are implemented in a manner consistent with the educational program of the College.
2. Board approval shall be required for relevant facility-related documents which may include, but are not limited to a facility master plan, educational plant survey, professional service contracts, bid documents and recommendations, reports for completion, inspection, occupancy and other construction related documents.
3. The Board authorizes the President or designee to approve Change Orders up to Category II of F.S. 287.017 per Change Order between Board meetings. Any such action shall be reported to the Board for ratification at the next regularly scheduled meeting.
4. Payment to Contractors shall be in accordance with Board-approved documents less any retainage.
5. A construction project approved by the Board shall be formally accepted by the Board on completion before the retainage is released and final payment is made. The President or designee shall be responsible for determining that all obligations have been met and all appropriate inspections have been made in accordance with the provisions of the State Board of Education Rules. At its discretion, the Board may decline to release all or part of the retainage if any unreasonable amount of time lapses in resolving disputed items required for completion of the project.

Pre-qualification of Contractors for Educational Facilities - Policy 6.055

Policy:

1. It is the policy of the Board to pre-qualify bidders for construction contracts for educational facilities in accordance with Rules prescribed by the Department of Education which require the pre-qualification of bidders of educational facilities construction.
2. A list of pre-qualified bidders shall be presented to the Board for approval.
3. The President is authorized to establish procedures to implement this policy, in conformity with Florida Statutes, State Board of Education Rules and the State Requirements for Educational Facilities.

Safety, Sanitation and Inspection of Facilities - Policy 6.060

Policy:

It is the policy of the Board that College facilities shall be well-maintained, safe and sanitary at all times.

1. A comprehensive program of safety and sanitation shall be established to ensure the protection of the occupants of all College facilities.
2. All College facilities shall be inspected at least once during each fiscal year to determine compliance with standards of sanitation and casualty safety established by State Law or Administrative Rule.
3. Firesafety inspections shall be made annually of all College facilities by persons certified by the Division of State Fire Marshal to be eligible to conduct firesafety inspections in public educational and ancillary plants. Each firesafety inspection report shall contain a plan of action and schedule for the correction of each deficiency.
4. Any immediate life-threatening deficiencies noted in an inspection shall be immediately reported to the President. The President shall take action to promptly correct the deficiencies or, if that is impractical, shall withdraw the facility from use until said deficiencies are corrected.

The President or designee shall establish procedures to implement this policy.

Use of College Grounds for Free Speech and Assembly - Policy 6.070

Policy:

It is the policy of the Board to provide opportunity for free speech and assembly on College grounds for students outside the classroom within guidelines consistent with the educational mission of the institution.

1. In order to provide an appropriate forum for student free speech and assembly, the President or designee may authorize the use of College grounds for this purpose.
2. The President is authorized to establish procedures to implement this policy and to preserve an effective learning environment on campus.

Did you know?

Seminole State awards 86 different degrees and certificates.