Physical Facilities and Safety/Security Policies (Print Version)

Facility Use by Outside Entities (Policy 6.010)

Authority: F.S. 1001.64; 1004.65
Date Adopted: 7/82; Rev. 5/99, 12/04; 10/2013
Date of Review: 05/09; 08/11; 03/12

Policy:

  1. The President or designee may authorize the use of College facilities, which includes buildings, property, and services by outside entities. In addition, the President or designee may authorize specific site personnel to approve use of College facilities in accordance with College policies and procedures. Alcoholic beverages shall be prohibited at College facilities except when the President grants approval of the use of alcoholic beverages for individual events consistent with College Policy 6.011 Alcoholic Beverages at College Facilities.
  2. Use of facilities by persons, entities, or organizations of whatever description must be pursuant to law, College policy, and be consistent with the mission of the College. 
  3. Rental, usage, and service fees as prescribed by College procedure, with consideration to market rates, may be assessed. The President or designee may waive or adjust rental and usage fees.
  4. Limitations on Use of Facilities
    1. The use of facilities shall not conflict or interfere with the College’s mission.
    2. College facilities shall not be used for purposes that impair or interfere with the orderly processes and functions of the College.
    3. Facilities may not be used for purposes which pose a threat to the safety of those on College property or which are otherwise contrary to law or College policy.
    4. Facilities shall not be used for any purpose other than that for which they were designed.
  5. The President shall cause procedures to be developed to implement the policy contained herein.
The President shall cause procedures to be developed to implement the policy contained herein.

Alcoholic Beverages at College Facilities (Policy 6.011)

Authority: F.S. 1001.64; FAC 6A-14.0261
Date Adopted: 2/08; Rev 05/09, 02/2013
Date of Review: 08/11; 01/13

Policy

It is the policy of the Board that alcoholic beverages at College facilities shall be prohibited, except that the President is authorized to grant approval for alcoholic beverages at College facilities for individual events, consistent with the following restrictions and guidelines:

  1. Requests for alcoholic beverages at College facilities shall be submitted to the President in writing and shall be granted or denied by the President in writing, including written restrictions and guidelines for each event.
  2. Any person or organization requesting approval to have alcoholic beverages at a College facility must provide the College with alcohol liability insurance coverage in an amount not less than one million dollars ($1,000,000) naming the College as additional insured or payment in advance by the user of the insurance charge covering the College for alcohol liability shall be assessed against the facilities user as part of the facilities use charge.
  3. Any person or organization requesting approval for alcoholic beverages at College facilities shall assume all responsibility for compliance with any applicable State of Florida Division of Alcoholic Beverages and Tobacco licensing requirements.
  4. Any person or organization requesting approval for alcoholic beverages at College facilities shall enter into a written agreement that shall indemnify and hold the College harmless against any and all claims and expenses that may arise from the use of alcoholic beverages at the College facility.
  5. The President shall cause a procedure to be developed for the implementation of this policy and all documentation germane thereto.

Designation of Non-Smoking Areas (Policy 6.020)

 

Authority: Florida Statute 1001.64FAC 6A-14.0247; .0262
Date Adopted: 03/89 Revised 07/9
Policy:

It is the policy of the Board that smoking of any kind shall be prohibited in the interior of buildings used by College for educational purposes. Any exception to this policy shall be described in the College procedures manual and approved by the Board.

Tobacco Free College (Policy 6.021)

Authority: F.S. 1001.64; FAC 6A-14.0247
Date Adopted: 04/2013
Date of Review: ---

Policy

Seminole State College strives to promote the health and wellness of its students and employees as well as a safe, comfortable environment for all who work, study, conduct business, or visit the College. It is the policy of the Board that Seminole State College shall be a “Tobacco Free College.”

Effective August 26, 2013

  1. Tobacco of any kind, in any form shall be prohibited at Seminole State College. This includes but is not limited to tobacco used in cigarettes, cigars, pipes, and electronic cigarettes. Snuff, chewing tobacco, and other tobacco products are also prohibited.
  2. The use of tobacco of any kind shall be prohibited on all College owned, operated, leased, and/or controlled properties and facilities such as: buildings, bridges, walkways, sidewalks, parking lots and garages, on-campus streets and driveways, grounds, and exterior open spaces.
  3. Tobacco use shall be prohibited in all College leased or owned vehicles both on and off College property.
  4. Tobacco use shall be prohibited in all personal vehicles while on College property.
  5. The sale of cigarettes and other tobacco products, and the free distribution of tobacco products are prohibited.
  6. This policy does not apply to off-campus facilities leased or used by the College for college events or functions. On those occasions, the tobacco policy of the facility shall be applicable.
  7. The President or designee is authorized to develop procedures to implement this policy.

Campus Safety and Security (Policy 6.030)

 
Authority: F.S. 1001.64; 1004.65
Date Adopted: 7/82; Rev. 7/92; 12/04, 05/09 , 02/2013
Date of Review: 08/11; 01/13

Policy

It is the policy of the Board that the College campus should be safe and secure. To accomplish this policy, the President or designee shall establish procedures which include, but are not limited to, the following:

  • a description of the emergencies and conditions to which these procedures shall apply;
  • action that should be taken by the President or other College staff under certain emergencies and conditions including the closure and evacuation of classes, offices, and buildings;
  • action that should be taken by the President or designee to prohibit the presence on campus of persons who threaten the safety or security of students, College personnel, or College property; and,
  • the use of law enforcement authorities under certain conditions.

Traffic and Parking (Policy 6.040)

 
Authority: F.S. 1001.64; 1004.65
Date Adopted: 7/82; Rev. 7/92, 12/04, 06/11, 02/2013
Date of Review: 08/11; 01/13

Policy:

  1. It is the policy of the Board that parking shall be provided to faculty, staff, students and visitors in parking facilities designated for this purpose, and appropriate fees may be charged for the use of campus parking facilities.
  2. Parking regulations shall be determined by the President, in compliance with Florida motor vehicle laws, and shall be promulgated to each campus community. Parking regulations shall be enforced uniformly on each campus and for each type of violation.
  3. The President is authorized to establish procedures to implement and enforce this policy.

Construction Projects (Policy 6.050)

 
Authority: F.S. 1001.64; 1004.65; 1013.40; 1013.45; 1013.48; FAC 6A-2.0010
Date Adopted: 7/82; Rev. 7/92; 6/02; 12/04; 05/09; 05/2013
Date of Review: 05/09; 08/11; 04/13

Policy:

It is the policy of the Board that the College shall administer construction projects in accordance with law, rules, regulations and related local requirements.

  1. The President or designee shall establish procedures to ensure that construction projects are implemented in a manner consistent with the educational program of the College.
  2. Board approval shall be required for relevant facility-related documents that may include, but are not limited to a facility master plan, educational plant survey, professional service contracts, bid documents and recommendations, reports for completion, inspection, occupancy and other construction related documents.
  3. The Board authorizes the President or designee to approve Change Orders up to Category II of F.S. 287.017 per Change Order between Board meetings. Any such action shall be reported to the Board for ratification at the next regularly scheduled meeting.
  4. Payment to Contractors shall be in accordance with Board-approved documents less any retainage.
  5. A construction project approved by the Board shall be formally accepted by the Board on completion before the retainage is released and final payment is made. The President or designee shall be responsible for determining that all obligations have been met and all appropriate inspections have been made in accordance with the provisions of the State Board of Education Rules. At its discretion, the Board may decline to release all or part of the retainage if any unreasonable amount of time lapses in resolving disputed items required for completion of the project.

Pre-qualification of Contractors for Educational Facilities (Policy 6.055)

 
Authority: F.S. 1001.64; 1013.46 FAC 6A-2.0010
Date Adopted: 10/04; Rev. 12/04, 05/09; 05/2013
Date of Review: 05/09; 08/11; 04/13

Policy:

  1. It is the policy of the Board to pre-qualify bidders for construction contracts for educational facilities in accordance with Rules prescribed by the Department of Education, which require the pre-qualification of bidders of educational facilities construction.
  2. A list of pre-qualified bidders shall be presented to the Board for approval.
  3. The President is authorized to establish procedures to implement this policy, in conformity with Florida Statutes, State Board of Education Rules and the State Requirements for Educational Facilities.

Safety, Sanitation and Inspection of Facilities (Policy 6.060)

 
Authority: F.S. 1013.38; FAC 6A-2.0010
Date Adopted: 10/04; Rev. 12/04, 05/09, 04/2013
Date of Review: 05/09, 08/11, 03/12, 01/13

Policy:

It is the policy of the Board that College facilities shall be well-maintained, safe and sanitary at all times.

  1. A comprehensive program of safety and sanitation shall be established to ensure the protection of the occupants of all College facilities.
  2. All College facilities shall be inspected at least once during each fiscal year to determine compliance with standards of sanitation and casualty safety established by State Law or Administrative Rule.
  3. Fire safety inspections shall be made annually of all College facilities by persons certified by the Division of State Fire Marshal to be eligible to conduct fire safety inspections in public educational and ancillary plants. Each fire safety inspection report shall contain a plan of action and schedule for the correction of each deficiency.
  4. Any immediate life-threatening deficiencies noted in an inspection shall be immediately reported to the President. The President shall take action to promptly correct the deficiencies or, if that is impractical, shall withdraw the facility from use until said deficiencies are corrected.

The President or designee shall establish procedures to implement this policy.

Use of College Grounds for Free Speech and Assembly (Policy 6.070)

 
Authority: 1st Amendment, U.S. Constitution; Article 1, Section 4, Florida Constitution; F.S. 1001.64; 1004.65
Date Adopted: 4/03; Rev. 12/04; 05/2013
Date of Review: 05/09; 08/11; 04/13

Policy:

It is the policy of the Board to provide opportunity for free speech and assembly on College grounds for students outside the classroom within guidelines consistent with the educational mission of the institution.

  1. In order to provide an appropriate forum for student free speech and assembly, the President or designee may authorize the use of College grounds for this purpose
  2. The President is authorized to establish procedures to implement this policy and to preserve an effective learning environment on campus.

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