Contracts and Contract Management (Policy 5.090)
| Authority: |
F.S. 1001.64;1001.63; 1004.65; 287.055 FAC 6A-14.0734 |
| Date Adopted: |
3/99, Rev. 12/04, 10/05, 05/09 |
Policy:
For the purposes of this Policy, the term "contract" shall include any document, agreement, contract or instrument of payment and conveyance. It is the policy of the District Board of Trustees that all contract activity of the College shall be conducted in accordance with Florida Statutes, State Board of Education Rules, Policies of the District Board of Trustees, and any applicable federal, State of Florida or local laws and regulations. The contract activity of the College shall be conducted in accordance with sound business practice in order to promote the orderly and efficient operation of the College.
- Contracting Party
The District Board of Trustees is the contracting agent of the College. All contracts shall be in writing and shall name the District Board of Trustees as the party to the contract.
- Signature Authority
The President is authorized to sign, on behalf of the District Board of Trustees, documents, agreements, contracts and instruments of payment and conveyance pursuant to College policy as specified herein. The President is authorized to delegate this signature authority to promote the orderly and efficient operation of the College.
- Employment Contracts
The District Board of Trustees shall approve the language used in all forms of employment contracts for College personnel.
- Real Estate Acquisitions
The District Board of Trustees shall approve all contracts for the acquisition of real estate.
- Commodities Or Contractual Services
The President or a designee of the President may sign contracts and approve or reject bids for the procurement of commodities or non-professional services not exceeding the Category Five threshold as specified in Section 287.017, Florida Statutes (note: $250,000 in FY2008).
- Professional Services And Construction Contracts
- The President or a designee of the President may sign contracts and approve or reject bids for the procurement of professional services, as defined in Section 287.055, Florida Statutes, not exceeding the Category Two threshold specified in Section 287.017, Florida Statutes (NOTE: $25,000 in FY 2008). Professional services are defined in Section 287.55 as those services performed by architects, professional engineers, landscape architects, or registered surveyors and mappers.
- The President or a designee of the President may sign contracts and approve or reject bids for construction projects or electrical work not exceeding the threshold amounts of Section 255.20, Florida Statutes (NOTE: $200,000 for construction projects/$50,000 for electrical work in FY 2008)
- Compliance With Civil Rights Laws
It is the policy of the District Board of Trustees to comply with all federal, state and local laws prohibiting discrimination and to assure that no contract is entered into with any party that discriminates on the basis of race, color, religion, sex, national origin, age, marital status or disability.
- Minority Business Enterprises
It is the policy of the District Board of Trustees to encourage minority participation in the economic life of the community and to encourage the use of minority business enterprises.
- Contract Review
Proposed contracts shall be submitted prior to the commencement date of the contract to the Office of the Vice President, Administrative Services/CFO for program, financial and legal review. Contracts shall be approved as to form by the Vice President, Administrative Services/CFO before being offered for execution by any party.
- Procedure
The President shall cause a procedure to be developed to implement the policy contained herein.
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