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Time and Labor Monthly Planner

Payroll Services

Seminole State College's Payroll Services Department provides employees with accurate and timely pay and payroll information. The following online resources have been designed to allow you to access your personal payroll information and resolve inquiries.

Payroll and employee benefits expenses represent one of the largest operating costs for Seminole State. Proper reporting of employee hours and leave is crucial to the overall accuracy of the organization's financial statements.

For more information, call 407.708.2513.

Direct Deposit

All Seminole State employees are eligible for and encouraged to have their net pay automatically deposited into their checking and/or savings accounts at any banking institution in the United States. To initiate direct deposit into one or more of your accounts, an initial authorization form must first be completed. Payroll Services will assist you with the form if necessary.

If you would like to change your direct deposit bank account, you must complete a Direct Deposit Authorization Form and submit it to Payroll Services. Allow one pay period for any changes to become effective. You may receive one final paycheck in your old account after updating your direct depost information. If you have any questions regarding direct deposit, call the Payroll Services Department at 407.708.2513 or 407.708.2541.

Earned Income Credit

The Earned Income Credit is a refundable tax credit for certain employees whose income falls below a certain amount, as determined by the Internal Revenue Service. By completing the W-5 form and submitting it to the College's Human Resources Department, you will be eligible to receive a portion of the Earned Income Credit in advance with your pay. Information on this year's eligibility requirements and the application process is available on the Human Resources Department's home page.

W-4 Changes

Your W-4 Employee's Withholding Allowance Certificate allows Seminole State to determine the amount of federal income tax to withhold from your pay. Use this form to change your withholding on future pays.

Payday

All Seminole State employees are paid once a month.

• Payroll Calendar
• College Calendar
• Full-time Faculty - Overload Equal Installment Pay Dates
• Adjunct Faculty - Equal Installment Pay Dates
• The dates the College is closed are approved as paid holidays for full-time, 12-month employees. Faculty members, who are on contracts other than 12 months, will be paid for holidays included in their contracts.

Workweek/Workday

The official College workweek begins on Sunday at 12:01 a.m. and ends at midnight on the following Saturday. The full-time official workday is 7.5 hours, unless the College is on a Board-approved summer condensed workweek schedule.

Overtime/Compensatory Time for Non-Exempt Positions

Employees in non-exempt positions may earn overtime or compensatory time for hours worked in excess of their 37.5-hour workweek. Hours worked on paid non-duty days and holidays that are designated in the College calendar shall be paid at 1.5 times the regular hourly rate in addition to the non-duty or holiday pay. All overtime or compensatory time must be approved in advance. Accrued compensatory time must be taken within a 90-day period. The maximum balance of compensatory time an employee may have is 75 hours. Use of compensatory time must be approved by your supervisor in advance and should be exhausted prior to use of vacation or personal leave.

Holidays and Paid Non-Duty Days

• Holidays and Paid Non-Duty Days Information
• 2009-10 Holidays and Paid Non-Duty Days

Working During Paid Holidays and Paid Non-Duty Days

Faculty, Administrative and Professional Employees

Submit a Leave of Absence form to your supervisor with the dates you are required by your supervisor to work during the paid holiday or paid non-duty period. Enter the leave type as Working During Holiday Break and the time reporting code as REG. The supervisor should sign the Leave of Absence form and write a comment on the form explaining why the employee will be working and confirming that the employee has received approval to take an equivalent number of days off within a 90-day period at the end of the paid holiday(s) or paid non-duty day(s). This Leave of Absence form should then be forwarded to the Payroll Office.

When you plan to take this leave, another Leave of Absence form should be filled out and signed by the supervisor. The time should be entered with the time reporting code of HOL (holiday) and recorded as such in Time and Labor.

Career Service Employees

Please complete a time sheet for your supervisor to sign and forward it to Payroll. On your time sheet, record the paid holiday or non-duty hours you are required by your supervisor to work. Your work time during the paid holiday or non-duty period will be paid at 1.5 times your regular hourly rate in addition to your regular holiday and paid non-duty compensation. Supervisors may offer compensatory time in lieu of additional pay.

Please remember that no more than 75 hours of compensatory time may be accrued at any one time and that all compensatory time taken must be approved in advance and taken within a 90-day period. If compensatory time is not taken in the 90-day period, it should be paid out by submitting the overtime hours to the Payroll Office. All compensatory time hours must be used before vacation and sick leave.

Pay Statement

If you have any questions regarding your pay or tax deductions, call the Payroll Services Department at 407.708.2513 or 407.708.2099. If you have questions about your leave balances or benefits premiums, call the Benefits Office in the Human Resources Department at 407.708.2341.

You can view and print your pay statement online by logging into MySeminoleState. Click here for instructions on how to view and print your online pay statement.

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