|Date Posted||August 25, 2014|
|Closing Date||September 24, 2014|
|Job Requisition Number||102349|
|Position Title||Manager of Cashiering Services|
|Department||Finance and Budget|
|Pay Benefits and Work Schedule|
|$45,451 to $58,270 annually, commensurate with education and experience.|
|REQUIRED DOCUMENTS: |
- Complete Online Application
- Cover Letter
- Transcripts from a regionally accredited institution showing date degree was conferred (copies accepted).
Manages the cashiering functions of the Office of Finance & Budget by providing oversight of the administrative and clerical support services required for proper collection and control of revenues. Provides administrative support and training for the student financial and cashiering systems. Identifies system problems requiring direct coordination and interaction with Computer Technical support staff for resolution under the supervision of the Associate Director, Student Accounting. Actual work hours may vary based on student service and business needs of the College. This position requires occasional travel to all Seminole State College campuses and possible travel to conferences or other professional development events.
1. Supervises and trains multi-campus Accounting Clerks/Cashiers and Business Office Supervisors on various procedural and regulatory matters.
2. Manages student financial and cashiering system maintenance as required by the Student Financial ERP system, including implementation and future upgrades.
3. Reconciles daily revenues collected and recorded from all campuses and online transactions.
a. Balances and prepares daily bank deposits.
b. Compiles and reconciles Daily Revenue Summary Reports.
c. Works with outside Merchant Services provider to correct credit card processing errors.
4. Develops and delivers customer focused service by troubleshooting and resolving student accounting and cashiering service issues raised by students, faculty and staff. Answers and resolves phone calls from students as well as other staff members needing information and assistance.
5. Implements and monitors proper internal controls to manage various cash funds, including cash drawers and the petty cash funds, and disbursement of these funds.
6. Verifies proper account coding in the Cashiering System.
7. Oversees all editing and voids in the Cashiering System for all campuses.
8. Provides administrative support in generating and distributing 1098-T tax statements and overseeing maintenance of student receivable files.
9. Researches cardholder chargebacks from various credit card companies and provides supporting documentation to Accountant.
10. Coordinates training on procedures related to the College’s third party processor of financial aid refunds. Assists with maintaining College’s user access of third party processor’s website. Resolves escalated student issues related to the third party processor’s website and/or procedures.
11. Performs essential backup duties for the Associate Director Student Accounting and collaborates with Chief Campus Administrators to ensure campus business office needs are met.
12. Performs all site and position related duties as required.
1. Bachelor’s degree from an accredited college or university.
2. Minimum of three (3) years of professional level work experience, including cash handling and customer service experience.
3. Minimum two (2) years of supervisory experience.
1. Progressively responsible professional experience in a college, university or government fund accounting environment.
2. Knowledge of PeopleSoft Student Financials module.
KNOWLEDGE, ABILITIES & SKILLS:
1. Ability to institute proper internal controls over large amounts of cash.
2. Ability to handle large volumes of transactions during peak registration/payment times.
3. Excellent verbal, written and interpersonal communication skills.
4. Ability to operate personal computers for data entry, spreadsheets, and word processing.
5. Ability to understand both oral and written instructions.
6. Ability to exhibit a professional, courteous demeanor.
7. Knowledge of accounting, finance and automated records systems.
8. Ability to understand the organization and programs of the College.
9. Ability to work in a multicultural environment.
WORK ENVIRONMENT and SPECIAL CONSIDERATIONS:
1. Works inside in an office environment.
This position is not eligible for Veteran’s Preference.
COLLEGE CELL PHONE USE:
The College anticipates that the position incumbent must be available throughout the workday and, on some occasions, after regular work hours. Therefore, as a condition of employment, the incumbent is expected to carry a personal cell phone and is required to provide their current cell phone number to the Office of Human Resources and to their immediate supervisor.
This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
|Conditions of Employment|
|Finalists and individuals recommended for employment at Seminole State College may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.|
|How to Apply|
|All applicants including employees of Seminole State College must scan, upload and attach "Required" documents to their electronic application to be considered. |
NOTE: CERTAIN FUNCTIONS OF THE APPLICATION PROCESS WORK BEST IN INTERNET EXPLORER.
TO ATTACH DOCUMENTS: On the Careers Home page select the "Cover Letters and Attachments" link, then "Add Attachments" to attach documents. Applicants must include work history even if attaching a resume.
For positions requiring a degree, scan, upload and attach copies of your transcripts showing your name and the date your degree was conferred to be considered for the position (unofficial copies accepted). This applies to internal and external applicants.
|Equal Employment Opportunity|
|Seminole State College is an equal opportunity employer and prohibits discriminatory employment actions against and treatment of employees and applicants for employment based on actual or perceived race, color, sex, national origin, religion, age, gender, disability, military status, marital status, genetic predisposition, sexual orientation, or any other consideration made unlawful by applicable Federal, State or local law.|
Seminole State College of Florida adheres to Florida’s Veteran’s Preference laws by providing preference in hiring to covered job applicants. Moreover, in recognition of the valuable contributions made by veterans, the College also considers any applicant’s military service background when filling job positions not covered by Veteran’s Preference laws.
To claim Veteran's Preference for eligible positions, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application to claim Veterans' Preference.
HOLDERS OF DEGREES FROM INSTITUTIONS OUTSIDE THE USA:
Individuals who have completed college or university course work at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts and degrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of Credential Evaluation Services.
This evaluation must be submitted at the time of application. We recommend World Education Services at P.O. Box 5087, Bowling Green Station, New York, NY 10274-5087, telephone (212) 966-6311 or email address www.wes.org. The interview process may be delayed until such a review has been completed.
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