Employment Process Manual, Search Committees
- Responsibilities of the Search Committee
- Search Committee Size and Composition
- Hiring Manager
- Position Search Committee Requirements
- Search committees must be formed when recruiting for administrative, faculty, professional and career service positions.
- When a position has been approved for recruitment, the hiring manager or designee will appoint an individual to chair the search committee.
- Search committee members should be trained regarding the college's EA/EO commitment and fair employment practices. This training will be provided by the EA/EO Office and the Human Resources Office and must be arranged by the search committee chair.
Responsibilities of the Search Committee
The search committee, under the leadership of the chair, will develop guidelines and procedures to be followed during the search process. These shall include:
- the general timetable for recruitment, screening and interviewing,
- the written component of the interview,
- core questions to be asked of all applicants,
- the length of each interview,
- the voting process.
Search Committee Size and Composition
The size and composition of the search committee will vary depending upon the type of position.
- The chair and/or appropriate administrator will appoint members to the search committee.
- Committees for administrative and faculty positions typically range in size from 5-7 members.
- Committees for career service positions typically range in size from 3-5 members.
- Positions in grades P10-P20 typically have a 3-member committee, grades P30-A40 a 3-5 member committee, and 5-7 committee members for grades A50 and above.
- Committees must include representation from the Equal Opportunity Programs Office or the Equal Access/Equal Opportunity Committee.
- The chair and/or other appropriate administrator should ensure that appointments will balance the committee with respect to race and gender.
Hiring Manager
In most cases, the Hiring Manager
- should not be on search committees
- should not participate in the screening
- should not participate in first interview phases of the process
- may explain the charge to the committee
- should refrain from commenting on or otherwise influencing the process until after finalists have been identified
Exceptions should be discussed with the Staffing Manager or Associate Vice President of Human Resources prior to any committee activity.
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Faculty Positions
The search committee for a faculty position(s) should have 5 members (single campus recruitment) or 7 members (multiple campus/center recruitment).
- The committee chair may be a department chair or a faculty member.
- The committee chair may vote.
- Committee representation should include:
- two faculty members (from each campus/center conducting a search) selected for their knowledge of the content area and instruction
- an individual with management/administrative responsibilities
- a representative of the student services area
- an individual with knowledge of technology as it applies to the position
- a representative of the EA/EO committee. In addition, the committee should be representative of the college population.
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Professional and Administrative Positions
The size of these committees will vary and will be determined by the President or his/her designee. Generally, search committees for professional and administrative positions in:
- grades P10 through P25 have 3-5 members for professional positions
- 5-7 members for administrative positions in grades P30 and above
- Each committee
- should be balanced according to race and gender
- should be representative of the college population
- should include an EA/EO representative. Hiring managers need to complete Approval of Search Committees - HR-200 and obtain approvals prior to submitting the information to Human Resources.
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Career Service Positions
Search committees are encouraged, but not required, for career service positions in grades W01 through W09.
- Hiring managers are strongly encouraged to appoint a
- 3-member search committee when recruiting for career service positions in grades W10 through W16
- 3-5 members for positions in grades W17 through W28.
- Each committee
- should be balanced according to race and gender
- should include a representative from the EA/EO committee.
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Technical Positions
Hiring managers are strongly encourages to appoint a
- 3 member search committee when recruiting for technical positions in grades T10 through T20
- 3-5 members for positions in grades T30 through T40
- 5-7 members for positions in grades T50 and above.
- Each committee
- should be balanced according to race and gender
- should include a representative from the EA/EO committee.
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Part-Time Positions
- Search committees are encouraged, but not required for part-time positions.
- A paper screening checklist (HR-125) is necessary when reviewing applications.
- Contact Human Resources regarding other recommended documentation when recruiting for part-time positions or pool positions.
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