Leave Information and Procedures for Full-time Employees

• A Leave of Absence request form must be completed when taking leave. Information regarding the leave process is detailed within the form.
• All leave requests must have required approvals.

Vacation Leave

Twelve-month full-time employees will accrue vacation leave if they are on duty, or employed on College-designated paid non-duty days, or on approved paid leave for at least 82.5 hours within a calendar month. The monthly vacation rate will be accrued based on the following schedule:

There is no provision for advancing vacation leave hours. No more than 330 hours can be carried forward into the next calendar year. Use of vacation leave must be approved. At time of separation, a maximum of 225 hours at the employee's current base hourly rate is payable. Payment of vacation leave for employees in grant-funded positions are subject to funding. Use of vacation leave prior to separation may be required.

Hours in excess of 330 are transferred to a Sick Leave Carry-over account. Hours in the Sick Leave Carry-over account are not included in the terminal sick leave guidelines and are not included in any terminal pay.

Sick Leave

Full-time employees earn 7.5 hours of sick leave if they are on duty, or employed on College-designated paid non-duty days, or on approved paid leave for at least 82.5 hours within a calendar month. There is no limit to the amount of sick leave that can be carried forward into the next calendar year. At time of separation, employees who have completed ten years of employment at Seminole State are paid based on terminal sick leave guidelines. The pay rate is half their current base hourly rate at the time of separation.

Fiscal year hours are earned based on the number of months of an appointment as follows:

• 164/164B-Day Contract: 60 hours (8 days)
• 196-Day Contract: 75 hours (10 days)
• 228-Day Contract: 82.50 hours (11 days)
• 12-Month Contract or Appointment: 90 hours (12 days)

Upon separation, or in cases of extended leaves, your posted, earned and used leave hours will be reconciled. Hours used and paid in advance but not earned will need to be paid back by the employee.

Personal Leave

Each calendar year, eligible employees may use a maximum of thirty (30) hours of sick leave for personal reasons. Personal leave hours are non-cumulative.

Paid Holidays

Employees receive six paid holidays per year. In addition, the College closes for Spring Break and the Winter Holiday Break.

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