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Standards of Academic Progress for Financial Aid Recipients
Federal regulations require that all students who receive financial assistance demonstrate that they are moving through their academic program at a reasonable rate and are making progress toward their degree. A student must maintain Standards of Academic Progress (SAP) in a course of study regardless of whether the student received financial aid or transferred in from another institution (see section for Transfer Students below).
Standards of Academic Progress (SAP) Monitoring
Standards of Academic Progress (SAP) at Seminole State will be monitored at the end of each term and must include the student's total academic history (Seminole State, AP, dual enrollment/transient and transfer hours). To receive federal aid, a student must be meeting SAP regardless of whether he or she previously received federal aid.
In order to be considered in good standing, a student must meet ALL THREE of the following criteria when SAP is checked at the end of every semester:
*Financial Aid GPA versus Academic GPA
67 percent Completion Chart for Successful Progression Toward a Degree or Eligible Certificate by Term
Effects of Withdrawals and Failures
Withdrawing from classes after the add-drop period may affect your financial aid eligibility. Withdrawing does not differentiate between withdrawing yourself and an administrative withdrawal done by the instructor or other college official. It is very important to familiarize yourself with the withdrawal policy in the College Catalog and understand all the ramifications.
It is important to keep the following information in mind whenever you're faced with the decision about whether or not to reduce your enrollment:
From an SAP perspective, classes from which you withdraw or fail have a grave impact on your ability to receive financial aid:
It is clear to see that it is extremely important to:
Standards of Academic Progress (SAP) Warning Period
Students who drop below SAP standards for the first time will be placed on Financial Aid Warning at the end of the semester in which they did not meet the standard(s). They will be eligible to receive federal financial aid funding for the following semester in order to have an opportunity to bring up their GPA and pace.
Financial Aid Suspension
Students who do not meet the SAP standards the Warning period will not be awarded Federal financial aid until they meet SAP standards or submit an SAP Appeal that is approved. Students who submit an SAP Appeal that is approved will be placed on an Academic Plan. The student will continue receiving financial aid as long as he/she successfully complies with the prescribed Academic Plan requirements, meets SAP standards or graduates.
Academic Plans will be assigned only if the student has an approved SAP Appeal. The Academic Plan is designed to ensure that the student will be meeting SAP by a specific point in time. Seminole State’s Academic Plan requires that students:
As long as the student adheres to the Academic Plan outlined by the three conditions above, the student may remain on the Academic Plan until he or she re-establishes eligibility for financial aid. The student will not have to re-appeal each term.
A student may not change his or her program plan while under an Academic Plan.
If the student does not adhere to the Academic Plan (i.e., meet all three of the criteria above), the student will be placed on Financial Aid Suspension. As a result, the student will lose financial aid eligibility.
Enrollment Services evaluates and posts transcripts from all prior institutions. All posted transfer credit hours on official transcripts are considered attempted and earned and are used to calculate SAP. Transfer credit hours and grades are included in the minimum cumulative financial aid GPA, pace and maximum time frame calculations. This is regardless of when or where the classes were taken or whether or not financial aid was used to pay for those classes. This also includes transfers from foreign schools.
If a transcript is provided after financial aid is awarded, SAP will be reviewed at the end of the currently enrolled term. If the student is not making SAP, then the student's financial aid will be suspended. This is why it is very important to make sure all official transcripts are received by Records and Registration before your first term begins.
Repeated, Audited, Consortium, Remedial Courses, Enrollment
Second Degree-Seeking Students
If a student has completed an A.S. degree and is now seeking an A.A. degree (or vice-versa), the student will be allowed to receive financial aid for the second degree as long as the total hours combined from the first and second degree do not exceed 150 percent of the hours requried for the second degree.
If this is the case, the student may pursue the second degree under an Academic Plan. An Academic Plan for second degree-seeking students means that:
As long as the student adheres to the three bullet points above, he or she will not have to petition each semester for reinstatement; however, his or her aid cannot be renewed each semester until grades are posted and evaluated. It is recommended that students find alternative ways to pay for their classes so the classes will not drop.
A student who is on Academic Plan or Suspension status may regain his or her financial aid eligibility after any semester in which he or she meets SAP and regains good standing status (2.0 cumulative financial aid GPA, 67 percent completion rate, and not exceeded 150 percent of program plan).
Financial Aid Appeal Process
Federal regulations allow students to appeal the denial of their Federal financial aid if they have extenuating circumstances. The circumstances include, but are not limited to, illness, death in the immediate family, call to active military duty, natural disaster or other circumstances that are beyond the student's control.
Deadline to Submit an Appeal: The deadline to submit an SAP appeal is listed on the checklist item under the student's MySeminoleState student portal. Normally, the deadline date is 15 days after grades post for the term. SAP appeals will not be accepted after the deadline date posted on the SAP checklist item.
3. Submit the appeal form and the supporting documentation to a Student Services representative on any campus.
The SAP Appeal Committee will review the appeal along with the supporting documentation. If the appeal is submitted before the deadline date, the student will receive notification of the decision within three days through his or her MySeminoleState email account. If the appeal is approved, the student will be placed on an Academic Plan (see Academic Plan above). If the appeal is denied, the student will not be eligible for Federal financial aid until he/she is able to meet SAP standards. The Committee’s decision is final.
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