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Technology Refresh Program

What Is the Technology Refresh Program?

The Technology Refresh Program at Seminole State College is a leased personal computer program, wherein PCs, servers and laptops are leased for up to a four-year period. This scheduled replacement of older equipment helps Seminole State maintain a competitive edge in technology.

Who Pays for the Technology Refresh Program, and When Did It Start?

Beginning in 1998, budget money was pooled from all Seminole State departments to fund the leased hardware. Now, when a new full-time position is created (not a rehire of a current position), the Computing and Telecommunications Services Department furnishes that employee with a leased PC.

To get a leased PC, the employee's department simply submits a completed request form via the Help Desk.

What Happens at the End of the Lease? Can I Buy the PC?

Upon lease termination, all PCs are returned to the manufacturer. The Computing and Telecommunications Services Department does not have to worry about supporting old technology, and the Property Control Department does not have to worry about offering old equipment to other institutions or making arrangements for the proper disposal of the hardware. Instead, the manufacturer either resells or recycles the hardware, depending on the age and quality of each item.

Is all of Seminole State's PC-Related Hardware Leased?

Many computers at Seminole State have been purchased with grant money. Most grants do not allow for PC-related purchases to be leased over multiple years. There are many computers at Seminole State that have been purchased with grant money. Grant-funded technology purchases do not have the scheduled replacement offered by the Technology Refresh Program.

How Many PCs are Covered Under the Technology Refresh Program at Seminole State?

As of 2008, Seminole State has more than 3,600 computer-related items (mostly PCs) spread over four campuses. Of those, more than 2,600 are leased.

Are all of Seminole State's Leased PCs Due for Renewal at Once?

Seminole State has multiple lease schedules, which stagger PC orders throughout a given year. Most batches include up to 200 computers; our largest batch has 1,000 computers. We strive for departmental consistency, so even though there are multiple schedules, we try to have all PCs in a particular  department due for replacement at around the same time.

What Happens to PCs that are Not Leased Through the Technology Refresh Program?

As the budget permits, we try to replace older PCs with new units throughout the lease program. The original budget for the Technology Refresh Program allowed Seminole State to lease nearly 800 PCs. Over time, and as hardware prices have dropped, the number of leased PCs has grown to more than 2,600.

The Computing and Telecommunications Services, Purchasing, and Property Control departments work closely together. Order processing, delivery, installation, updating location information, and the return of leased hardware to its manufacturer upon lease end are all tracked in multiple databases and over the network infrastructure. Any inconsistencies are quickly resolved.