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Seminole State College
100 Weldon Boulevard
Sanford, Florida 32773-6199
407.708.4722

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Veterans Services and Certification

Seminole State College is approved for the training of entitled veterans and/or dependents who qualify for such training under current federal laws. Procedures for admission to the College and registration for classes are the same as followed by all students. The College's Veterans Affairs Office (building A, on the Sanford/Lake Mary Campus) provides the following information and assistance:

• Applying for educational benefits and obtaining certificate of eligibility;
• Veterans' special needs and counseling;
• Authorized deferment of payment of tuition and fees;
• VA-funded tutorial assistance.

If a veteran has not previously applied for VA educational benefits, the following should be brought to the College's Veterans Office:

• A copy of each DD Form 214 (Certificate of Release or Discharge from Active Duty); 
• Certified copies of marriage certificates, divorce decrees, children's birth certificates and/or any other papers reflecting dependent status (active duty prior to 1977); 
• A copy of the DD Form 2384-1 (Notice of Basic Eligibility) signed by Reserve or National Guard Unit

Agencies locally available for assistance are the Seminole County Veterans Service Office in Sanford and the Veteran Affairs Regional Office in Decatur, Ga.

Veterans: According to Florida law, any eligible veteran or eligible dependent receiving benefits under Chapters 30, 31, 33, 35, 1606, or 1607, Title 38, United States Code, is entitled to one 60-day deferment of matriculation or registration fees each academic year and an additional deferment each time there is a delay in the receipt of VA educational benefits, provided that the period of deferment does not exceed the number of days of the term or course for which the student is registered. The deferment of fees shall begin the first scheduled day of classes in any term, and all deferred fees must be paid in full within 60 days or by 10 days prior to the end of the term, whichever period of time is less. Some fees are not eligible for deferment, and the student is responsible for these fees at the time of registration. Eligible students desiring to exercise this right should contact the College Veterans Affairs Office.

Satisfactory Progress: Veterans and/or dependents eligible to receive VA educational benefits must be aware of current Veteran Administration regulations and the Standards of Progress that apply. The following are of specific concern to those students who desire VA Enrollment Certification:

• Satisfactory progress must be maintained according to the Standards of Progress for Financial Aid Recipients. When students are placed on academic suspension, a request for termination of benefits is forwarded to the regional VA Office in Decatur, Ga.
• Certification is not made for any course taken that does not directly apply to the program authorized by the VA.
• Certification is not made for any course previously completed with a passing grade.
• VA payments are not authorized for any course in which the veteran receives a grade of W (withdraw), X (audited) or N (no credit). A student who receives a grade of I (incomplete) must complete the coursework with the instructor during the first 30 days of the following term, otherwise a grade of "F" is assigned and the VA Office is notified.

Course Substitution for Veterans: Substitution of unrelated courses outside the certified major must be in accordance with Seminole State policy and procedures. 

The following conditions must be met by the school if a course substitution is made by students receiving VA educational benefits:

• Document condition for allowing substituted course for original and substituted course. 
• Ensure that the substituted course is made prior to the veteran's completion or registration for the term in which the substituted course is to be taken, not to include add/drop period. 
• Place copies of all material related to the veteran's substituted course in their school records.
• Ensure that the substitution complies with the Seminole State course-substitution procedure.

Veteran Course Selection: An educational program selected by a veteran must be complete in that it must include all training needed to reach the stated objective. It must be generally accepted as being required for the attainment of the selected objective. Questions regarding any veteran policy should be directed to the Veterans Affairs Office.

Veteran's Attendance Policy

 College-credit courses

Records of attendance will be maintained for all courses to determine the last day of attendance for partial or complete withdrawals.

Veterans shall be withdrawn from a course when their lack of attendance precludes any possibility of satisfactory course completion. Initiation of a withdrawal shall be consistent with the instructor's policy regarding attendance for all students.

A veteran may be recertified in a class when the instructor determines the absences will not jeopardize the veteran's ability to satisfactorily complete the courses in the prescribed time period.

  Career Programs Certificate courses 

VA educational benefit recipients who register in Career Programs Certificate courses and accumulate three days of unexcused absences within a calendar month for which they have received VA certification will have this certification terminated for lack of attendance.  A student may be recertified in the program when the instructor determines the absences will not jeopardize the student's ability to satisfactorily complete the course in the prescribed time period.

Students have the right of appeal, through the College Petitions Committee, when they feel the circumstances warrant such action.

VA regulations require veterans' withdrawals to be submitted promptly and that the last date of attendance be recorded on the withdrawal form.

To comply with VA attendance regulations, instructors should initiate a withdrawal form as soon as it can be determined that the student is no longer attending or is unable to complete the course requirements because of poor attendance. On at least a monthly basis, instructors shall review attendance records for the purpose of initiating withdrawals and shall submit withdrawals to the Records and Registration Office during the last week of the month.