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Getting Started at Seminole State College

Student Success Specialists

A student success specialist is the first point of contact to assist and guide students at Seminole State. Specialists are available on all four campuses to help students from when they first inquire about the College through graduation.  They are cross-trained to handle the majority of transactions including: Admissions, Financial Aid, Registration and Records and basic advising services. Specialists develop positive partnerships with students to foster their academic progress and to help them have a successful college experience.

 

Academic Advising and Counseling

Counselors, educational advisers and student services specialists play an integral part in empowering students to achieve success by actively supporting their educational goals from admission to the completion of their program. The following services are offered on all Seminole State campuses and many are also available at www.seminolestate.edu/counseling:

  • Academic Advising: Includes the interpretation of test results and information on program requirements, assistance with course selection, explanation of college support systems and assistance with career planning, study skills, educational planning and graduation audits.
  • Educational Planning: Includes the development of an individualized term-by-term plan for all courses that must be completed to receive a specific degree or certificate.
  • Career Planning: Includes clarifying career interests and goals, selecting a major and preparing to transfer to four-year colleges and universities. Students are encouraged to make a decision early regarding their major to avoid making mistakes in selecting courses.
  • Short-Term Mental Health Counseling: Includes the ability to assist students when the stress of personal problems hinders academic achievement; assistance can be provided for such personal issues as anxiety, depression, interpersonal relationships, stress, grief, self-esteem and more. Students may schedule individual appointments. Counseling contacts are kept confidential. Students who need long-term counseling will be referred to a community agency.

Faculty members are encouraged to refer students who may need these services to the counseling staff. Workshops on study-skills techniques, test anxiety and learning styles are also available to assist students in developing the required skills to be successful in completing their courses.

Academic Success Center (Tutoring)

Seminole State's Academic Success Centers (ASC) provide one-on-one tutoring for all college-credit, preparatory, vocational and certificate students to enhance the instruction presented by Seminole State's faculty.

The Academic Success Centers are staffed with instructional support specialists, paraprofessionals and student tutors, and are equipped with an open computer lab. Students can benefit from ASC tutoring in accounting, class writing assignments, mathematics, biological/physical sciences and Spanish (Sanford/Lake Mary Campus only).

CampusLocationsPhone Number
Altamonte Springs ALT-220 407.404.6050
Heathrow HEA-338 407.708.4525
Oviedo OVE-200 407.971.5044
Sanford/Lake Mary L-001 407.708.2102

Athletics

Intercollegiate

Seminole State College is a member of the National Junior College Athletic Association (NJCAA) and the Florida College System Activities Association (FCSAA), the governing bodies for intercollegiate sports competition for the Florida College System. Seminole State competes in the Mid-Florida Conference in baseball, fast-pitch softball and women's golf.

Raider home baseball games are played at Jack Pantelias Field and home softball games are played on the Raider Softball Field. Both facilities are on the Sanford/Lake Mary Campus. All home events are free to Seminole State students, faculty and staff with a valid Seminole State ID. Admission is also available to the general public for a small fee. For more information, please visit www.seminolestate.edu/athletics or call 407.708.2090.

 

Career Development Center

The Career Development Center (CDC) is an essential component of Seminole State's Student Affairs Division and offers students assistance and resources in the following areas:

Career and Educational Research

The center's career collection contains books, reference materials, college catalogs, periodicals, pamphlets and electronic resources to help students research career and transfer options. Many of the CDC's resources are available at www.seminolestate.edu/careers.

Job and Career Placement

The CDC manages on-campus recruiting for employers. To further aid in the transition of Seminole State students into the workforce, the CDC sponsors career fairs that attract businesses, public agencies and community organizations.

The CDC also provides job listings and placement assistance at www.myinterfase.com/seminolecc/student. More than 30,000 job referrals are given annually to students. Job listings come from private employers and local, state and federal government agencies. Additionally, the CDC staff provides training on employability skills, such as networking, resume writing and interviewing. Employability skills seminars are available on demand at www.seminolestate.edu/careers/student/seminars. There is no charge for these services.

Cooperative Education

Seminole State partners with the business community to offer students cooperative (co-op) education opportunities that are designed to integrate formal academic study with practical work experience.

Through co-op experiences, students earn credits toward their degrees or certificates while working full- or part-time in positions related to their academic and career goals. Co-op students are assigned to Seminole State faculty members who help them define goals and develop learning contracts. The CDC assists prospective students in locating paid and unpaid co-op positions.

Disability Support Services

Seminole State's Disability Support Services (DSS) Office serves as an advocate for students with disabilities and provides academic support services, such as interpreters, note takers, tutors and testing accommodations. DSS coordinates services with area agencies and collaborates with College departments to help faculty and students create a positive learning environment. DSS also suggests strategies that can be used to make the classroom user-friendly and help students understand their rights and responsibilities.

By law, students who have disabilities are not required to identify themselves as having a disability. Although encouraged to register with DSS immediately upon entrance to Seminole State, it is not uncommon for students to forgo seeking assistance until they experience difficulties with coursework.

To be eligible for disability-related services, individuals must have a documented disability as defined by applicable federal and state laws. Services are available to students whose disabilities include, but are not limited to, hearing impairments, physical impairments, specific learning disabilities, speech impairments, visual impairments or other disabilities that require administrative or academic accommodations. Individuals seeking services are required to provide recent documentation from an appropriate licensed professional qualified to make a diagnosis.

Students who have a disability that may require special assistance must contact DSS, make an appointment for an intake interview and bring appropriate disability documentation verifying the disability. Reasonable accommodation requests must be supported by current documentation. All information is confidential and will be used only to assist the student.

Steps necessary to register for services and receive academic accommodations

1. Contact and meet with a DSS specialist at any of Seminole State College campuses. We recommend students contact the DSS office at their preferred campus to schedule an intake appointment.

2. Complete the self-assessment and DSS accommodation questionnaire and release of information form.

3. Provide up-to-date, current documentation from a licensed professional (see documentation guidelines on the Disability Support Services web page). The appropriate clinical documentation should substantiate the disability and present evidence to establish a rationale supporting the need for accommodations. A school plan such as an Individualized Education Program (IEP) or a 504 plan is insufficient documentation in and of itself but can be included as part of a more evaluative report.

4. After documentation is evaluated, contact and meet with the DSS specialist to discuss any accommodations that may be necessary. DSS will make final determination of whether appropriate and reasonable accommodations are warranted and can be provided to the individual based on the information received.

Until all steps of the registration process have been completed, the student will be considered pending with DSS and will not be eligible for services or accommodations. The student may, however, begin the process again at any time.

Substitutions to the Degree Requirements

Course substitutions will be considered for those students who have documented disabilities. Per Revised Board Rule 6A-10.041 (effective 10/25/10), documentation must “substantiate that the disability can be reasonably expected to prevent the individual from meeting requirements for…graduation.”

Course substitutions will only be granted in cases where the modification does not constitute a fundamental alteration in the nature of the college program or when the academic requirement(s) are not essential to the program of study being pursued by the student or to meet licensing or certification requirements.

Students requesting a course substitution must provide the current, relevant and comprehensive documentation and assessment data from certified professionals. This documentation must substantiate that the disability can be reasonably expected to prevent the student from meeting the degree requirement(s) for which a substitution is being requested

Additional information is available in College Procedure 3.0600, Accommodations for Students with Disabilities.

Contact Information

CampusLocationContact
Altamonte Springs ALT-107 407.404.6055
Heathrow HEA-214 407.708.4440
Oviedo OVF-102D 407.971.5114
Sanford/Lake Mary A-101 407.708.2505
407.708.2109
407.708.2482
407.708.2110

Farmworker Jobs and Education Program

The Farmworker Jobs and Education Program (FJEP) helps farmworkers and their dependents obtain and retain full-time employment; offers program activities that lead to  placement in unsubsidized employment; provides activities leading to stabilization in agricultural employment; and offers related assistance and supportive services.

FJEP is open to adults who meet the federal guidelines governing the classification of migrant and/or seasonal farmworkers.Program participants must participate in General Education programs and occupational training programs that provide the necessary skills for placement in jobs with upward mobility.

The success of the program is measured by the number of students who are placed in jobs. In recent years, FJEP has provided job placement for 80 percent of the program participants. Program graduates have been employed in law enforcement, telephone technology, health-related occupations, secretarial and related office practices, childcare and skilled manufacturing positions.

For more information, please visit www.seminolestate.edu/farm-workers.

Financial Aid

Seminole State College's financial aid program helps eligible students who want to further their education but could not attend college without assistance. Financial aid is available to supplement a family's contribution and help meet the cost of postsecondary education. The student financial aid programs are administered according to a nationally-accepted policy that the family, student and/or spouse is responsible for educational expenses.

The Office of Financial Aid and Scholarships provides each aid recipient with electronic information about financial assistance at Seminole State. Students are responsible for reading this information and asking questions if they do not understand.

Students should electronically submit their financial aid application by completing the FAFSA at www.fafsa.ed.gov.

Seminole State's Federal School Code is 001520.

Students should frequently review the to-do list posted on their MySeminoleState Student Center page to ensure they provide, in a timely fashion, the requested information to complete their financial aid application. Students must also follow the directions and respond promptly to all financial aid correspondence.

Steps to Apply for Financial Aid

  1. New students must apply for admission to the College and submit proof of high school graduation. New and returning students must be in an eligible program. Financial aid awards may be predicted, but funds cannot be released without providing proof of high school graduation or GED.
  2. Complete the FAFSA each year, listing Seminole State's federal school code: 001520. Most male students must register with Selective Service to receive federal aid. Students can file electronically.
  3. Students must apply for financial aid each academic year.  A limited amount of grants (other than Pell) are awarded to those students who complete their FAFSA prior to March 15, provided that funding is available.
  4. Students selected for verification must provide copies of their (and/or their parents') tax transcripts for the prior year obtained from the IRS either at www.IRS.gov or by calling 800.908.9946. Required documentation may be found by logging in to MySeminoleState and navigating to the forms section of the Financial Aid page. There may be other documentation requested on a case-by-case basis. All students selected for verification must submit all required verification and tax forms at least eight weeks prior to the term start date for on-time disbursement of aid during the term. A more detailed explanation of the verification process can be found in the MySeminoleState Student Center under Verification. 
  5. Students who apply for a student loan for the first time at Seminole State must complete an online student loan entrance counseling workshop. Students are required to complete an online Master Promissory Note (MPN) before funds can be received. Links to Promissory Notes and Entrance and Exit Counseling are available through the MySeminoleState Student Center or at www.studentloans.gov. Students must be enrolled for full-length semesters to qualify for student loans. Students enrolled only in sessions within a semester or term do not qualify for student loans unless these sessions are a minimum of nine weeks in length.
  6. Financial need is the difference between the estimated cost of education and the amount a student and his/her family are expected to contribute to these costs minus other scholarships or financial aid. Need-based financial aid awards may consist of a combination of grants, part-time employment and loans.

Types of Financial Assistance

  • Pell Grant: The largest and best-known source of grants, Federal Pell Grants are awarded based on need and do not have to be repaid. Initial Pell Grant Awards are predicted at full-time enrollment status and are prorated after the add/drop period based on part-time enrollment. A student may receive up to 12 full-time semesters (or their equivalent) of Pell Grant, and Pell Grant usage and remaining balance may be found at www.nslds.ed.gov.  Contact Student Services concerning eligibility for less than half-time enrollment.
  • Federal Supplemental Educational Opportunity Grant: This grant is awarded to undergraduate and vocational students who demonstrate exceptional financial need. Funds are limited and awards are made based on the priority consideration deadline.
  • Florida Student Assistance Grant: This grant is awarded to students with financial need, based on state criteria. Recipients must have been Florida residents for the previous 24 months, be enrolled at least as a half-time (six or more credits) student, meet the financial aid standards of progress and complete 12 hours for each term during the prior year that the grant has been received for renewal. The FAFSA must be processed by May 15. Initial FSAG awards are predicted at full-time enrollment and are prorated after the add/drop period for part-time students.
  • Federal Work-Study Program: This program awards a maximum of 20 hours of employment per week based on the availability of funds.
  • Federal Direct Stafford Loan: This loan is available for undergraduate students who enroll at least half time (six or more credits) at Seminole State. Academic year maximums are determined by federal regulations. Repayment begins six months after the student graduates, withdraws or drops below half-time enrollment. The minimum payment is $50 a month but can be higher, depending on the total amount borrowed. An additional unsubsidized loan is available as determined by federal regulations. The student is responsible for repaying all interest, which begins accruing immediately following disbursement.
  • Federal Direct PLUS Loan: This loan is available for parents of dependent students. Maximum eligibility is equal to the cost of education minus other aid. Repayment of principal and interest usually begins within 60 days of the disbursement of the loan, unless in-school repayment relief is granted.
  • Financial Aid Deferment: This option is for students who have made a timely application for federal and state financial aid and wish to pay for tuition and fees from financial assistance. Students must complete and sign an online request via MySeminoleState each semester. For details, contact Student Services. Financial Aid Deferments will not be available to those on SAP Warning, Probation or Academic Plan until after the current term's grades have been finalized and posted.

Scholarships

Institutional scholarships are awarded based on criteria established by Seminole State. Awards must be coordinated with other types of available financial assistance and may reduce the eligibility for other federal or state need-based aid. Private scholarships are awarded based on criteria established by organizations and agencies other than Seminole State. General scholarship application procedures are available through the Admissions section of the College's website (see Financial Aid).

State of Florida Scholarships (such as the Florida Bright Futures Scholarship) are based on Florida Department of Education guidelines and funding levels.

Rights of Financial Aid Recipients

  • Confidentiality: The Privacy Act exists to protect students' rights to confidentiality and limits the College from releasing information about a student's file or award(s). Therefore, information released over the phone must be limited to general information. Students must submit a written request if they need information about their financial aid released to an outside agency or to another person.
  • Knowledge: Financial aid recipients have the right to know what the Student Financial Resources Office has done and what is expected of them. Students who have questions have the right to contact Financial Aid.
  • Fair and Equal Treatment: Financial aid awards at Seminole State are made without regard to race, color, creed, national origin, age, sex, veteran status, disability, sexual orientation or marital status. Need is determined using a nationally- recognized formula. Students who are concerned that they were not treated equally or fairly should discuss the situation with the Director of Financial Aid and Scholarships.

Responsibilities of Financial Aid Recipients

  • Return of Title IV Funds: Any federal financial aid recipient who completely withdraws or ceases attendance prior to completing more than 60 percent of any given term will be required to repay all or a percentage of the aid received. Students who find themselves in a situation where they must withdraw should make an effort to pass at least one course. The last date of attendance for withdrawn courses must be documented to minimize any over/repayment of federal funds. Failure to repay or make arrangements to repay these funds will make the student ineligible for future federal assistance from Seminole State or any other institution. The Department of Education has not made any provisions for extenuating circumstances, and there is no appeal process. For more information, refer to the Financial Aid Student Guide.

    All financial aid recipients must notify Student Services when making any changes in their programs. This includes the completion of a degree. Failure to do so may cause loss of aid. Students who are receiving aid should check with Student Services before withdrawing from courses.
  • Award Notification and Disbursement of Funds: An award letter that states the types of aid, amounts and conditions of recipients' awards will be available through their secure MySeminoleState accounts. The disbursement of financial aid funds will begin after the add/drop period every semester and after faculty members certify attendance in scheduled classes. Financial aid will first be applied to outstanding financial obligations the student may have with Seminole State, such as tuition, as well as fees and book charges. Any remaining balance that is due to the student will be disbursed via direct deposit, debit card authorization or paper check. Students who are anticipating a refund will receive information from the company HigherOne to declare their preference on how the refund will be processed. Since this process takes place after the term begins, it is essential that financial aid recipients set aside personal funds to cover expenses at the start of each term.

    Note:
    For students who enroll in courses that begin after the standard start date of the semester, certification for aid eligibility and eventual disbursement of aid may not occur until those classes begin and attendance is verified by the instructor. Contact the Student Financial Resources Office for further details.
  • Providing Complete and Correct Information: If inaccurate or incomplete information is provided, applications cannot be processed. This will result in delays or could make the student ineligible for aid. Students who deliberately provide false or misleading information may be prosecuted for federal fraud, which carries a penalty of up to 10 years in prison, a $10,000 fine or both.
  • Abiding by Agreements: As part of their financial aid application, students are asked to sign agreements that they understand the eligibility criteria associated with their aid programs. These signature requests can be either manual signatures or e-signatures using the student's unique PIN. Financial aid recipients should fully understand all forms before signing agreements.
  • Standards of Academic Progress (SOP): Federal regulations require students to demonstrate satisfactory progress toward a degree or certificate to be eligible to receive financial assistance. Academic progress for financial aid applicants will be checked at the end of each term, regardless of whether the student had received financial aid. See Standards of Academic Progress for Financial Aid Recipients for more information.

    Measures of progress require that students:
  • Achieve and maintain a 2.0 GPA in their program
  • Maintain a minimum 67 percent completion rate (total hours completed divided by total hours attempted. This includes any transfer hours).
  • Complete a degree or certificate program within 150 percent of the number of hours required to complete the program.

Important Information

  • Any student who receives a Seminole State scholarship must meet the financial aid Standards of Progress each term to maintain the scholarship for subsequent terms. Some scholarships have additional requirements.
  • Federal Direct student loans must be repaid. Students are required to complete entrance counseling before borrowing on student loans, and must complete required exit counseling when the student ceases enrollment, withdraws, reduces enrollment below six hours a term, graduates or applies for graduation.
  • Less-than-half-time students may be eligible for Federal Pell Grants, depending on the level of the Pell award.
  • Students who have earned a bachelor's degree are ineligible for Federal Pell Grants or FSEOG but may be eligible for other federal student aid programs.
  • Students who attend two schools in the same enrollment period must inform both financial aid administrators. Students can only receive funds awarded through the degree-granting institution (the home institution). Students attending two institutions during the same semester pursuing coursework required for the attainment of degree requirements at the home institution must complete and file a consortium agreement a minimum of one week prior to the beginning day of any semester at the home institution.
  • Conviction of drug distribution or possession may make a student ineligible for federal aid.
  • Financial aid cannot be paid for classes outside of the student's prescribed program plan or for classes that are "Audited."

Standards of Academic Progress (SAP) for Financial Aid Recipients

A financial aid recipient is a student who receives any scholarship, loan, grant, work-study award or veteran's benefits administered through Financial Aid and Scholarships. 

Federal, state and college regulations require that a student must maintain satisfactory progress to receive financial assistance. The minimum standards at Seminole State are contained in this document and applicable to the financial assistance programs administered by Financial Aid and Scholarships. 

At Seminole State, a student's entire academic history, including credits that are transferred from other schools, is evaluated to determine whether he/she is maintaining satisfactory academic progress. Eligibility to receive financial aid is established each term, based on a student's ability to meet the criteria for Standards of Academic Progress.

Failure to meet these Standards of Academic Progress will result in the student being placed on financial aid suspension. Students who are on financial aid suspension will be prohibited from receiving any financial assistance until they have returned to satisfactory progress. Students on financial aid suspension may continue to enroll and attend classes at Seminole State, as long as tuition charges are paid through resources other than financial aid.

  • Successful completion of a class: Defined as having earned a grade of "A," "B," "C," "D," "S" or "P"
  • Unsatisfactory completion or non-completion of a class: Defined as having earned a grade of "F," "N," "W," "I," "U" or "X"
  • Enrollment Status: This is established by the number of credit hours for which a student is officially registered each term. Students must successfully complete a specific number of credits as determined by their program of study and their enrollment status.  
  • Total hours attempted: Students are expected to earn a degree or certificate within a specified number of attempted hours and are only eligible for financial aid during this time. The number of attempted hours cannot exceed more than 150 percent of the published length of the educational program.

All students receiving any type of federal financial aid must meet the Standards of Academic Progress (SAP) for Financial Aid Recipients. The requirements for these standards are set by federal regulations. Students must meet all three criteria for ongoing eligibility for federal aid.

SAP Requirements

  1. A student must maintain a minimum 2.0 cumulative grade point average (GPA).
  2. A student must successfully complete at least 67 percent Student Completion Rate (pace) of all Seminole State courses taken (including transfer courses accepted by Seminole State).
  3. A student must complete his/her degree within the 150 percent time frame (example: an associate degree requiring 60 credit hours must be completed within 90 credit hours).

Minimum Cumulative 2.0 GPA

For students who have attended other colleges, the courses accepted as transfer credit by Seminole State, including those taken as part of another program of study, will be included in determining SAP for financial aid purposes.

How to Calculate Student Completion Rate (Pace)

The formula for calculating the completion rate is: total hours earned divided by total hours attempted. The resulting percentage must be 67 percent or greater to meet Standards of Academic Progress (SAP) for Financial Aid Recipients.

For financial aid purposes, successful completion of a course means an earned grade of A, B, C or D. All other grades (F, I, W1, W2, W3, W4) are attempts or unsuccessful completions and will impact a student's progress. Attempts include any courses in which a student is enrolled for credit beyond the official add/drop refund deadline.

The chart below demonstrates 67 percent completion rate (pace) for attempted hours in a semester. The left-hand column is the attempted hours and the corresponding number in the right-hand column is the number of hours you must successfully complete with a 2.0 GPA to maintain satisfactory SAP.

Example: A student registered for 12 credit hours must complete eight credit hours with a 2.0 GPA or higher to meet the satisfactory SOP requirements for the semester. The 2.0 GPA and completion rate (pace) of 67 percent apply to the semester and cumulative totals on a student’s transcript.

Credit Hours AttemptedEarned Hours Needed
(Passed with a GPA of 2.0 or higher)
15 11
14 10
13 9
12 8
11 8
10 7
9 7
8 6
7 5
6 5


Maximum Time Frame Eligibility

  • Students who have attempted more than 150 percent of the credits required for their program of study are not considered to be making satisfactory academic progress, according to requirements for SAP, and therefore, are ineligible for financial aid funds. Students who do not have a degree and exceed maximum hours will not be able to regain financial aid eligibility at Seminole State College.
  • Students who change their educational program or graduate and reapply to a new program still must adhere to the maximum time frame policy. If or when the students exceed the maximum time frame allowed for their respective programs, they may appeal if they have mitigating circumstances. All attempted credits and transfer credits will be included when determining maximum time frame eligibility. Consideration will be given to students seeking a second degree or certificate.
  • Students are limited to one time frame appeal and will be required to successfully complete 100 percent of all future coursework if approved. Therefore, it is important that students take only the number of courses that they will complete successfully. A degree audit/grad check will be required for all time-frame appeals.

Standards of Academic Progress (SAP) will be evaluated at the end of every term. Students who do not meet the SAP standards will be placed on "Financial Aid Warning" at the end of the semester in which they did not meet the standard(s). They will be eligible to receive federal financial aid funding for the following semester and given an opportunity to resume good academic standing. Students given this status are not required to petition for possible reinstatement of their financial aid eligibility

Students placed on Financial Aid Warning status will be sent a notification advising them of their status, the impact of their future financial aid eligibility, and the importance of seeking guidance/advising/counseling from appropriate staff. Students who do not meet SOP standards after this period of Financial Aid Warning will be denied eligibility for future semesters and placed on Financial Aid Suspension status until they meet the SAP standards or submit an SAP Appeal that is approved.

The appeal must include a prescribed academic plan that must be approved by Academic Advising. If the appeal is approved, they will be placed on the academic plan. The student will continue on the academic plan as long as he/she is successfully complying with the prescribed academic plan requirement(s) that is submitted as part of the SAP Appeal. The probation status will stay on the student's financial aid file until the student meets SAP Standards or completes his/her degree.

The student's progression will be monitored during the probationary period at the beginning and end of the semester to ensure the student is following the prescribed academic plan and successfully matriculating through their program of study. Disbursements will not be made for a semester unless it is verified that the student's prior review (if applicable) was acceptable and the student is in proper classes for the term in question.

A student will be considered successful in an Academic Plan if all three of the following items are met:

  1. All of the classes taken under the Plan are required for the student's program of study.
  2. Student maintains a minimum 2.5 GPA for the semester in question (not cumulative GPA) if grades were below 2.0 at time of appeal.
  3. Student successfully completes 100 percent of the classes prescribed in the Academic Plan.

If any one of the three items above is not met, then the student will be considered to not have met the terms and conditions of the Academic Plan, and will be placed on Financial Aid Suspension and will be ineligible for financial aid until such time the student regains eligibility by establishing a minimum 2.0 cumulative GPA and reaching a 67 percent completion rate for all classes attempted.

If a student meets all three criteria above, student will not have to re-appeal again for the following semester, and thestudent will remain on this Academic Plan until such time the student retains eligibility. 

Financial Aid Appeals Process

Students who have not met SAP standards and are placed under Financial Aid Suspension status must complete the following steps to appeal their status and be considered for reinstatement for their financial aid eligibility. 

  1. Students who have extenuating circumstances (example, hospitalization, death of an immediate family member, call to active military duty, etc) must complete an assessment before they can submit an appeal.  This assessment can be found at www.seminolestate.edu/financial-aid/sop-assessment.php.  If this assessment determines you are qualified to appeal, then the appeal form will be made available for you to complete.
  2. Attach documentation that supports the extenuating circumstance(s) to the appeal form (Examples: statement signed by student's doctor, death certificate). 
  3. Submit the appeal and the supporting documentation to Student Services.

Incomplete appeals will not be accepted. Appropriate documentation as prescribed above must be provided at the time the appeal is submitted. After a thorough evaluation of the written request and all supporting documentation, the Financial Aid Review committee will make a decision and notify the student of the decision by email communication. Appeals are only accepted for the semester immediately preceding the appeal. The decision of the Financial Aid Review Committee is final.

Academic Plan

The SAP Appeal follows a prescribed academic plan that must be approved by Academic Advising. If the appeal is approved, the student will be placed on the academic plan. The student will continue on this plan as long as he/she successfully complies with the prescribed requirements until the student meets Satisfactory Academic Progress Standards or completes his/her degree.

The student's progression will be monitored at the beginning and end of each semester to ensure the student is following the prescribed academic plan and successfully matriculating through his/her program of study. Disbursements will not be made for a semester unless it is verified that the student's prior review (if applicable) was acceptable and the student's in the proper classes for the term in question.

A student will be considered successful in an academic plan if all three of the following items are met:

  1. All of the classes taken under the plan are required for the student's program of study.
  2. Student maintains a minimum 2.5 GPA for the semester in question (not cumulative GPA).
  3. Student successfully completes 100 percent of the classes prescribed in the academic plan.

If a student meets all three criteria above, he/she will not have to re-appeal again for the following semester, and the student will remain on this Academic Plan until the student regains eligibility.

if any one of the three items above is not met, then the student will be considered to not have met the terms and condition of the academic plan and will be placed on Financial Aid Suspension and will be ineligible for financial aid until the student regains eligibility by establishing a minimum 2.0 cumulative GPA and reaches a 67 percent completion rate for all classes attempted.

Note: The College has requirements for Standards of Academic Progress (SAP) as outlined in College Procedure 4.1000 and Standards of Academic Progress (SAP) for Financial Aid Recipients as outlined in College Procedure 4.2000. While on financial aid suspension, a student may be granted an appeal for SOP and register for classes. However, the amount owed will be the responsibility of the student. Financial aid does not cover payment for students who are on suspension.

Foundation Scholars

The Foundation Scholars Program provides scholarships, mentoring and other assistance to first-generation students to help them achieve their goals. About 50 students are selected each academic year for this need-based program. Foundation Scholars receive a scholarship of $1,000 per semester (Fall and Spring terms) for two years to attend Seminole State. The Foundation Scholars Program also helps students transition to college while providing a sense of community on campus through shared classes. Students are also offered: tutoring, mentoring, field trips and assistance with financial planning and budgeting.

To qualify students must:

  1. Be identified as a first-generation college student (neither parent has received a bachelor’s degree)
  2. Be identified as a first-time-in-college student (have not previously attended college)
  3. Demonstrate financial need (as determined by FAFSA)
  4. Agree to participate in five co-hort activities per semester

Foundation Scholars is provided in part by a generous gift from Wayne M. Densch Charities.

For more information, please visit www.seminolestate.edu/foundation/scholarships, or call 407.708.2897.

Library Resources and Services

The Seminole State College libraries are committed to providing excellent service, utilizing new technologies and maintaining an ongoing environment of open inquiry and intellectual freedom. The following library services are available to all students currently enrolled at Seminole State College. They are designed to meet the needs of campus and eLearners, those pursuing a bachelor’s degree, as well as students enrolled at UCF's regional campus at Seminole State.

  • Full-service library facilities are located on each campus and are available for study, research, leisure reading and gathering with classmates and colleagues. Library resources that support curriculum of study at these sites will be found in the various campus libraries.
  • Students, faculty and staff members may check out books, eReaders, CDs and DVDs from a library. Periodicals are not loaned and must be used or photocopied at the campus location.
  • Hours of operation, locations and library services are available on the library's website. The library on the Sanford/Lake Mary Campus is open seven days a week.
  • The library's online catalog is the virtual access portal to find book details and locations, media, eBooks and other resources. The virtual library also provides access to full-text articles from more than 130 electronic databases.
  • The Seminole State College ID card also functions as a library card. All registered students may access the online catalog with their Seminole State login name and four-digit PIN, regardless of location or library hours.
  • Students, faculty and staff members have reciprocal library borrowing privileges at all Florida state colleges and university libraries. Borrowing assistance is available at each campus's library information services desk. A current Seminole State College ID is all that is required for reciprocal borrowing privileges.
  • Library assistance is available by phone, in person, text, email, video phone between campuses and from the chat window on the library website.
  • Librarians and paraprofessionals assist students in finding and using print and electronic resources and with Internet research. They also maintain a blog to keep the community informed about library and research news.
  • Librarians provide group instruction and individual consultation on how to develop a research strategy and effectively locate and use resources.
  • The library's YouTube channel houses helpful tutorials about the library’s resources. Tutorials about the online catalog and other research services are also available online.
  • Collegewide borrowing between all four Seminole State library collections generally takes place within 24-48 hours. Interlibrary loan service provides students access to books and periodical articles from other libraries within the state and throughout the country that are not part of the Seminole State library collection.
  • Personal computers for Web research are available at all library sites. Seminole State's libraries are also equipped with Wi-Fi and netbook computers that may be requested at the information services desk for use in that library. Printing is available for a nominal fee.
  • Seminole State's Computing and Telecommunication Services (CTS) Department maintains an open computer lab within the Sanford/Lake Mary Campus library to support students as they complete their coursework. Students are encouraged to review the posted CTS lab rules prior to utilizing this service.

Life Transitions

Life Transitions (formerly New Directions) has been discontinued due to state budget cuts.

Seminole State Life Transitions students are urged to use these student resources:

The Student Transition and Achievement Resources Center (STAR)

The Student Transition and Achievement Resources (STAR) Center at Seminole State College is a service to students enrolled or desiring to become enrolled in Seminole State’s career and professional degree and certificate programs. The STAR Center provides open entry, open exit applied academic instruction that enables students to acquire the minimum skills required for the Test of Adult Basic Education and helps certificate- and Associate in Science (A.S.) degree-seeking students develop the academic skills they need to succeed in college and in their careers.

With the STAR Center, students can:

  • Acquire the basic academic skills needed to enter specific career and technical programs (A.S. and PSAV).
  • Utilize a range of learning resources to achieve success in Seminole State's A.S. and PSAV programs.
  • Access a variety of nursing exam study guides (TEAS, NCLEX, Dosage Calculations)
  • Receive tutoring for career and professional programs such as Automotive and Service Technology, Emergency Medical Services, Fire Fighting, Law Enforcement and Practical Nursing.
  • Improve test-taking, time management and study skills

Seminole State's STAR Centers are located on the following campuses:

  • Altamonte Springs Campus: Room 220B
  • Sanford/Lake Mary Campus: Room J-005

For more information about the STAR Center, call 407.708.2364.

Supplemental Services

Bookstores

Seminole State's campus bookstores stock books and materials for all courses and, when possible, provide options for lower-cost rentals, used, and digital textbooks. The bookstores also carry reference books, extra reading materials, school supplies, computer software, College merchandise and miscellaneous items. For student convenience, purchases may also be made by using Seminole State's online bookstore. All information, including each store's hours, is available at www.seminolestate.edu/bookstore/. Store hours are also posted on the storefronts.

Returns and exchanges of purchases are processed based on bookstore guidelines. Original current receipts are required. Consumable items, such as loose-leaf books and access codes, must be sealed in order to obtain a refund.

The bookstore buys back textbooks during their regular store hours. Students will receive the highest buyback rates during the peak period of buyback demand, which occurs each term between midterms and finals.

Bulletin Boards

Members of the College community who wish to post notices on a Seminole State bulletin board must obtain clearance from their campus Student Life staff. Printed materials, such as posters and signs, must have the Student Life "Approved for Posting" stamp that clearly lists the date that the posted item should be removed.

Emergency Response and Notification System

Seminole State College maintains a comprehensive emergency management plan, along with policies and procedures to respond to emergencies. The plan is based on an all-hazards disaster response that complies with FEMA guidelines for higher education that includes planning, mitigation, response and recovery actions.  In the event of a significant emergency or situation involving an imminent threat to the health and safety of the campus community, the College uses a multi-layered approach to notify its constituents through the Emergency Notification System:

  • Emergency alert phone system: All Seminole State classrooms and offices are equipped with IP speaker phones that allow the College to broadcast emergency messages as needed. The phone system allows the College to target messages by building or classroom.
  • Seminole State Alert (website): Seminole State Alert serves as the primary source for information updates on Seminole State's website. Using a scrolling message, the alerts will display at the top of most Web pages on the site using a traffic signal color system: green, yellow and red.
  • Email: Depending on the nature and location of an emergency situation, Seminole State may send an email message to students, faculty and staff.
  • News/social media: Updates may be posted in the online The Newsroom, Seminole State’s official news home and the College’s official social media sites, Facebook and Twitter.
  • Text messaging: Students, faculty and staff members are strongly encouraged to register at www.seminolestate.edu/alert/text.htm to receive emergency texts from Seminole State College. Seminole State will provide official notification of a situation that poses an imminent physical threat to the community.
  • Phone: Seminole State will record emergency messages on its Emergency Information Hotline at 407.708.2290.
  • Other: Additional communication may include fliers, alerts on campus TV screens and regular updates for the news media.

For more information on emergencies, please visit www.seminolestate.edu/alert/.

Reporting Emergencies and Crime on Campus

Seminole State College encourages anyone who is the victim of or witness to a crime or any other emergency to promptly report the incident to the Campus Safety and Security Department. All students, employees and visitors should immediately report crimes in progress, medical emergencies or fire by calling security or by calling the appropriate police or fire agencies by dialing 911.  

  • Altamonte Springs Campus Security: 407.404.6100
  • Heathrow Campus Security: 407.708.4410
  • Oviedo Campus Security: 407.971.5020
  • Sanford/Lake Mary Campus Security: 407.708.2178

Individuals may also report crimes that are no longer in progress by contacting any of the campus security offices. Students who are the victims of a crime and wish to file a police report should contact a campus security officer who will arrange for a meeting with the appropriate law enforcement agency. Keep the following in mind to provide as much information as possible to the police:

  • If assaulted, try to provide a good description of the person such as height, weight, hair color, clothing description, mode and direction of travel.
  • If a car is damaged or burglarized, provide the time the student arrived on campus and a description of where the car was parked.  Remember, a police report may be required to satisfy insurance company requirements.
  • If personal property is stolen, provide serial and model numbers (if known), a complete description of the object(s), along with any other identifying data to assist in recovery.

An emergency is defined as the illness or injury of an individual while on a Seminole State campus or any disturbance on campus, which, if action were not taken immediately could result in a serious injury or possible death. 

Seminole State staff members will take appropriate actions to address the situation until emergency personnel arrive on scene.  If an ill or injured student elects not to be transported by emergency medical personnel, a Seminole State representative will not transport or arrange for transportation for that student.

Food Service

On-campus dining and vending machine services are available at each campus during regular College hours, unless otherwise posted. Information about dining locations and hours of operation is available at www.seminolestate.edu/dining/.

Housing

Seminole State does not provide on-campus housing.

ID Card

The Blue & Gold Card is the official identification card for Seminole State College. The Blue & Gold Card is required for identification and can be used for multiple purposes. Students have 24/7 access to their ID card account through the online portal at www.seminolestate.edu/idcard/. There, students can manage online deposits to the Blue & Gold Card and view recent account transactions.

To obtain a Blue & Gold Card, one must:

  • Be an enrolled student or current employee of Seminole State College.
  • Present a government-issued identification, such as a driver's license, passport, state of Florida identification card or military ID to any Blue & Gold Card Services campus location. 

In addition to serving as a student ID, the Blue & Gold Card can be used for:

  • Campus library services
  • Copying and network printing
  • Bookstore purchases and book buyback refunds
  • Obtaining parking permits
  • On campus dining purchases
  • Entering College events
  • Discounts with local merchants

 Making purchases on campus at:  

  • College bookstores
  • Food service cafes
  • Network printing stations
  • Copy machines
  • Vending machines

Live Mail and Text

Live Mail is the official, College-provided electronic mail service used as the primary means of notifying students of important College business and information. Live Mail is available to students from the time they register for at least one Seminole State course, through and after graduation. Once students register for classes, no communication will be made to any e-mail address other than Live Mail.  To avoid missing important communications from Seminole State College, students must activate their Live Mail account at www.seminolestate.edu/livemail/ and regularly read and, if necessary, act on these messages in a timely fashion. Students should check their Live Mail account daily for time-sensitive communications. 

All emails from the College and your professors will be sent to this account only. Messages sent to your Live Mail account may be forwarded to another email account (such as AOL, Gmail, Hotmail or Yahoo), but students do so at their own risk. The College cannot provide technical support if problems, such as lost or missing messages, arise as the result of forwarding emails outside of Live Mail. Students are responsible for the content of College communications sent to their Live Mail address. While messages in Live Mail can be forwarded, all email messages from a student to the College and his or her professors must be sent from the student’s Live Mail account. By using your Live Mail account, you agree to these conditions.

In addition to being the College’s official avenue for communication, Live Mail provides:

  • 10GB of inbox space and 20MB attachments.
  • The ability to sync a Live Mail account with a smartphone.
  • Access to a limited version of Microsoft Office, including Word, Excel and PowerPoint so you can create or edit documents from any Internet-accessible computer (including Macs).
  • Windows Live Messenger so you can chat with friends and classmates.
  • 25GB of free online storage through Windows Live SkyDrive so you can access and share files, including photos.

Seminole State Text is the College's messaging service to keep students informed about their records, important deadlines and campus emergencies. Messages sent via Seminole State Text include admissions alerts, financial aid notices, important deadlines, tuition due dates, registration notices, enrollment appointments and campus alerts.

Seminole State Text is not an alternative, but a supplement to Live Mail. Students are responsible for checking their Live Mail accounts regularly. Sign up to receive text messages at: www.seminolestate.edu/text/. A MySeminoleState username and password, a cell phone service provider and cell phone number are required for registration. Standard text messaging rates may apply.

Lost and Found

It is important to use a reliable and consistent method of collecting and storing lost and found property at all College sites.  A lost and found repository is maintained in the security office at each campus. Faculty and staff members and students should turn in all lost and found items to security.  Students and others inquiring about lost items should be directed to the security office on the campus where the property was lost.

If the property is not claimed within 30 days from the date on the property sheet, the property will be disposed of in accordance with College policy.

Medical Services

No medical facilities are available to students on any campus. First aid kits are located in strategic locations throughout the campuses for emergency use only. Campus medical emergencies are handled as listed in the Emergency Response and Notification System section of this catalog.

Parking and Traffic Regulations

The following regulations were established to provide traffic and parking parameters for vehicles that are operated or parked on Seminole State College campuses and sites. Students who drive vehicles on a College campus or site will be responsible for the proper registration, use and operation of their vehicles in accordance with the traffic and parking regulations set forth by the College.

The College reserves the right to regulate the use of vehicles on its campuses and to take appropriate actions against those who do not comply with the College’s regulations. The College is authorized and reserves the right to regulate the use of any of its parking lots for exclusive use by designated groups or individuals.

In addition to the rules and regulations established by the College, all traffic laws of the State of Florida are in effect at all times on all campuses and sites. All students who park in College parking lots must display a current and valid Seminole State parking permit. Students may obtain a parking permit from any campus Business Office.

  • White-lined parking areas – Student Parking
  • Orange-lined parking areas – Faculty and staff parking (no students at any time)
  • Green-lined parking areas – Visitors only
  • Blue-lined parking areas – Americans with Disabilities Act (ADA) accessible parking only
  • Red-lined areas – Designated fire lanes and emergency vehicle parking

All student parking permits must be permanently affixed to the driver’s side rear bumper or rear windshield with the decal number clearly visible. Parking hang tags must be displayed from the rear-view mirror with the permit number facing the windshield.

Parking and Traffic Violations and Fines
All fines shall be paid in person at the Business/Cashier’s Office at each campus. Parking citations must be paid within 10 business days after posting. All fines are $10 for each offense unless otherwise specified below:

Fine     Violation

$10      No decal/improper display of decal or permit

$10      Parked over lines

$10      No parking zone

$10      Posted areas (No Parking, Visitor, College Vehicle Only)

$10      Driveways

$10      Double parked

$10      Service entrance/loading zones

$10      Students parked in faculty/staff parking lots

$10      Exceeding time limit in 15 minute loading/unloading zone

$10      Failure to comply with instructions given by a security officer in the performance of traffic control and parking duties

$10      Within 10 feet of a fire hydrant or in a fire lane

$10      In a designated tow-away zone

$10      Parked in a reserved parking space

$10      Driving around or removing a barricade

$10      Parked in visitors' parking lot

$10      Providing false parking or vehicle registration information

$10      Obstructing driveways, sidewalks, roadways or other vehicles

$10      *Parked in ADA accessible parking space

*May also be subject to a state-assessed fine of $250 written by law enforcement officers.

Three or more unpaid parking citations will result in the vehicle being towed at the owner’s expense. Unpaid fines will result in an immediate hold on student records, diplomas, transcripts, certificates and future registrations. For more information, visit the Safety and Security website at www.seminolestate.edu/security.

Phone and U.S. Mail

It is often necessary for Seminole State to communicate with students via the phone numbers and addresses listed in their MySeminoleState accounts. Students should verify their contact information by logging into their MySeminoleState accounts. 

Tobacco Free College

To promote the health and wellness of its students and employees, and to promote a safe, comfortable environment for all who work, study, conduct business, or visit the College, Seminole State will become a tobacco-free College effective Aug. 26, 2013. The use of tobacco of any kind and in any form will prohibited on all College-owned and/or operated facilities. This includes tobacco use in personal vehicles while on College property. Seminole State is partnering with the Seminole County Health Department to offer resources to help students and employees who need help quitting. For more information, please visit www.seminolestate.edu/tobaccofree.

Veterans Services and Certification

Seminole State College is approved for the training of entitled veterans and/or dependents who qualify for such training under current federal laws. Procedures for admission to the College and registration for classes are the same as followed by all students. The College's Veterans Affairs Office (building A on the Sanford/Lake Mary Campus) provides the following information and assistance:

  • Applying for educational benefits and obtaining a certificate of eligibility;
  • Veterans' special needs and counseling;
  • Authorized deferment of payment of tuition and fees;
  • VA-funded tutorial assistance.

If a veteran has not previously applied for VA educational benefits, the following should be brought to the College's Veterans Office:

  • A copy of each DD Form 214 (Certificate of Release or Discharge from Active Duty); 
  • Certified copies of marriage certificates, divorce decrees, children's birth certificates and/or any other papers reflecting dependent status (active duty prior to 1977); 
  • A copy of the DD Form 2384-1 (Notice of Basic Eligibility) signed by Reserve or National Guard Unit

Agencies locally available for assistance are the Seminole County Veterans Service Office in Sanford and the Veteran Affairs Regional Office in Decatur, Ga.

Veterans: According to Florida law, any eligible veteran or eligible dependent receiving benefits under Chapters 30, 31, 33, 35, 1606, or 1607, Title 38, United States Code, is entitled to one 60-day deferment of matriculation or registration fees each academic year and an additional deferment each time there is a delay in the receipt of VA educational benefits, provided that the period of deferment does not exceed the number of days of the term or course for which the student is registered. The deferment of fees shall begin the first scheduled day of classes in any term and all deferred fees must be paid in full within 60 days or by 10 days prior to the end of the term, whichever period of time is less. Some fees are not eligible for deferment and the student is responsible for these fees at the time of registration. Eligible students desiring to exercise this right should contact the College Veterans Affairs Office.

Satisfactory Progress: Veterans and/or dependents eligible to receive VA educational benefits must be aware of current Veteran Administration regulations and the Standards of Progress that apply. The following are of specific concern to those students who desire VA Enrollment Certification:

  • Satisfactory progress must be maintained according to the Standards of Progress for Financial Aid Recipients. When students are placed on academic suspension, a request for termination of benefits is forwarded to the regional VA Office in Decatur, Ga.
  • Certification is not made for any course taken that does not directly apply to the program authorized by the VA.
  • Certification is not made for any course previously completed with a passing grade.
  • VA payments are not authorized for any course in which the veteran receives a grade of W (withdraw), X (audited) or N (no credit). A student who receives a grade of I (incomplete) must complete the coursework with the instructor during the first 30 days of the following term, otherwise a grade of "F" is assigned and the VA Office is notified.

Course Substitution for Veterans: Substitution of unrelated courses outside the certified major must be in accordance with Seminole State policy and procedures. 

The following conditions must be met by the school if a course substitution is made by students receiving VA educational benefits:

  • Document condition for allowing substituted course for original and substituted course. 
  • Ensure that the substituted course is made prior to the veteran's completion or registration for the term in which the substituted course is to be taken, not to include add/drop period. 
  • Place copies of all material related to the veteran's substituted course in their school records.
  • Ensure that the substitution complies with the Seminole State course-substitution procedure.

Veteran Course Selection: An educational program selected by a veteran must be complete in that it must include all training needed to reach the stated objective. It must be generally accepted as being required for the attainment of the selected objective. Questions regarding any veteran policy should be directed to the Veterans Affairs Office.

Veteran's Attendance Policy

 College-credit courses

Records of attendance will be maintained for all courses to determine the last day of attendance for partial or complete withdrawals.

Veterans shall be withdrawn from a course when their lack of attendance precludes any possibility of satisfactory course completion. Initiation of a withdrawal shall be consistent with the instructor's policy regarding attendance for all students.

A veteran may be recertified in a class when the instructor determines the absences will not jeopardize the veteran's ability to satisfactorily complete the courses in the prescribed time period.

  Career Programs Certificate Courses 

VA educational benefit recipients who register in Career Programs Certificate courses and accumulate three days of unexcused absences within a calendar month for which they have received VA certification will have this certification terminated for lack of attendance.  A student may be recertified in the program when the instructor determines the absences will not jeopardize the student's ability to satisfactorily complete the course in the prescribed time period.

Students have the right of appeal, through the College Petitions Committee, when they feel the circumstances warrant such action.

VA regulations require veterans' withdrawals to be submitted promptly and that the last date of attendance be recorded on the withdrawal form.

To comply with VA attendance regulations, instructors should initiate a withdrawal form as soon as it can be determined that the student is no longer attending or is unable to complete the course requirements because of poor attendance. On at least a monthly basis, instructors shall review attendance records for the purpose of initiating withdrawals and shall submit withdrawals to the Records and Registration Office during the last week of the month.

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Seminole State College
100 Weldon Boulevard
Sanford, Florida 32773-6199
407.708.4722

Seminole State General Contact Information