It is the student's responsibility to notify Seminole State College of any change in records, such as address, status, etc. Students are required to keep Seminole State informed of their current mailing address, which can be updated through their MySeminoleState accounts. All documents submitted to Seminole State become the property of the College and will not be returned.
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:
Seminole State College designates the following items as directory information. The College may disclose any of these items without prior written consent of the student unless notified in writing to the contrary by the end of the registration period:
General Student Records
|Records and Registration Office
Student Services Building (A-105)
Sanford/Lake Mary Campus
|Director of Records and Registration|
|Financial Aid Records||Student Financial Resources
Sanford/Lake Mary Campus
|Director of Student Financial Resources|
|Financial Records||Finance and Budget Office
L Building (L-213B)
Sanford/Lake Mary Campus
|Associate Vice President, Business Services|
|Student Assessment Records||
Assessment and Testing Office
Director of Assessment and
|Student Disciplinary Records||Dean of Students Office
Sanford/Lake Mary Campus
Dean of Students
For additional information about FERPA, please contact the Director of Records and Registration.
Seminole State College recognizes that an individual's Social Security number is a unique form of identification that can be utilized to obtain sensitive information. However, Seminole State must collect Social Security numbers under certain circumstances to accurately and efficiently perform its duties and functions as an educational institution.
Social Security numbers are collected only for the following purposes:
This Social Security Number Collection Statement has been prepared by Seminole State College in compliance with Section 119.071(5), Florida Statutes 2007, January 2008, April 2011.
The Seminole State College of Florida District Board of Trustees recognizes superior academic achievement. College-credit students who are enrolled in six or more credit hours and postsecondary adult vocational students who are enrolled in 180 contact hours (six credit hours) and in good academic standing are eligible for recognition.
College-credit and postsecondary adult vocational students are eligible for graduation honors if they have been in attendance at Seminole State for at least two full terms. The appropriate honors are recorded on the students' diplomas and their names are identified in the graduation program. Colleges and universities utilize the following criteria to award academic honors:
College-credit students who have earned at least 23 hours in honors courses and have at least a 3.2 GPA will receive an Honors Diploma and be recognized at graduation.
The Science Merit Diploma is awarded to those who complete the required courses with a GPA of at least 3.3.
Recognition of Phi Theta Kappa and Phi Beta Lambda is posted to the student's transcript and noted on the diploma at the time of graduation.
Grade Point Average (GPA): Final grades for each term are recorded and preserved. The following chart is used to calculate the GPA.
|Letter Grade||Short Description||Points|
The following enrollment codes do not affect GPA:
|W2||Faculty withdrawal of the student||0|
|W3||Administrative withdrawal of the student||0|
|W4||Faculty withdrawal of the student based
on no attendance
|W5||Withdrawal of the student based
on approved petition with or without refund
|NG||No grade assigned||0|
The grade forgiveness policy allows a student to repeat a course in which the student has earned a "D" or "F" in an attempt to improve the grade earned in the course. Only the last grade earned in a repeated course will be computed into the student's GPA, provided the final grade is not an "NC," "X" or "W." A student is limited to two repeat attempts per college-credit course.
All courses attempted at Seminole State will appear on the student's transcript. Repeated courses will be indicated by a "Take" for initial attempt and "Retake" for the final attempt. Courses that may be repeated more than once for credit will be indicated with an "Allow."
Students should be aware that some colleges and universities may not honor Seminole State's forgiveness policy and compute the initial attempt in the GPA. Once a degree is awarded, a student may not repeat a course to improve the GPA.
Students may not repeat courses by credit-by-examination. Students receiving financial aid should consult with the Student Financial Resources Office prior to enrolling in any course for grade forgiveness.
Grades are accessible online via MySeminoleState one week after the end of each term or semester. Grade reports are not mailed to students.
Credit and vocational career students may request an official transcript* through MySeminoleState. Transcript requests are processed by the National Student Clearinghouse. Printed transcript request forms are no longer accepted. Official transcripts for Adult High School and Adult Education students must be requested through Seminole State's Enrollment Services Office. For more information, visit www.seminolestate.edu/registrar/transcriptpolicies.htm.
*Official Transcript:To be official, the transcript must have the College seal, the Registrar's signature and be provided in a sealed envelope. If the seal is broken (envelope opened), the transcript is no longer official. Official transcripts are for colleges, universities and employers.
Student Withdrawals: A student desiring to withdraw from a course after the add/drop period must initiate withdrawal procedures by completing the withdrawal form. Withdrawals are not official until the completed withdrawal form is received and processed by the Enrollment Services Office. The student is solely responsible to ensure the accuracy of the course(s) and section number(s) from which he wishes to withdraw. Students cannot withdraw by phone or online.
The final withdrawal date shall be interpreted to mean the point by which midterm assessments are completed. This will be the day that is closest to, but not to exceed, 61 percent of the total class days for that class. Withdrawal deadlines for the term are published in the official College Catalog academic calendar section.
Students should be aware that a reduction in course load may jeopardize their athletic eligibility, financial aid, veterans benefits, standards of progress or student visa status.
State Board Rule specifies that students are permitted a maximum of three attempts per course. Upon the third attempt, students must pay full cost of tuition. Students are not permitted to withdraw from the course and will receive a grade for that course.
Before the third attempt, students may withdraw without penalty from any course before the midpoint in the semester. Withdrawals after this date are granted by established institutional procedures.
Administrative Withdrawal from Courses: Faculty have the right to withdraw a student from class for "no attendance" as determined by the established college procedures.
A student who is absent from class 10 percent of the scheduled class time is subject to be withdrawn without warning by the instructor. Attendance for an online course is at the discretion of the instructor. The last day an instructor may withdraw a student will be the day closest to, but not to exceed, 61 percent of the total class days for that class. After the 61 percent date, the faculty may assign a grade of "F" for lack of attendance.
Withdrawal from the College: Students who are withdrawn from all courses must follow the same procedures as students who are withdrawing from a course. Failure to follow procedures may cause a student to fail courses unnecessarily and in some cases may prevent their receipt of a refund. Students who withdraw after the published add/drop period are not eligible for a refund.
Official College Transcripts
National Student Clearinghouse provides online transcript ordering services for the College.
Students with MySeminoleState access:
Students without MySeminoleState access:
Seminole State College will attempt to send official transcripts electronically. If the receiving institution cannot accept them in this format, transcripts will be mailed first class through the U.S. Postal Service. Please allow up to 10 days for delivery after processing has been completed.
The Registrar's Office is not responsible for incorrect addresses provided on transcript order forms. It is the student's responsibility to verify the accuracy of all recipient addresses. If an official transcript cannot be delivered due to an incorrect address, the student will have to resubmit the request with the correct address and pay an additional $5 processing fee.
Note: Pick-up, fax and Express Mail services are not available for transcripts.
Students may obtain an unofficial transcript at any time through their MySeminoleState account. To access an unofficial transcript:
School of Academic Foundations Transcripts
Adult High School and Adult Education transcripts are not available through the National Student Clearinghouse and must be requested through Seminole State's Enrollment Services Office. To request an Adult High School or Adult Education transcript:
Seminole State College of Florida
Office of Enrollment Services
100 Weldon Blvd.
Sanford, FL 32773
For questions regarding a National Student Clearinghouse service, please contact the Clearinghouse's Customer Service Department at 703.742.4200, firstname.lastname@example.org. National Student Clearinghouse, 2300 Dulles Station Blvd., Suite 300, Herndon, VA 20171.
Seminole State College has made the National Student Clearinghouse its authorized agent for processing Degree and Enrollment Verification requests for our students.
College Credit Degree Verification
The Clearinghouse's DegreeVerify service is designed to fulfill the verification requirements of companies or organizations requiring proof of a student's degree status. To request a Degree Verification, visit the National Student Clearinghouse online.
College Credit Enrollment Verification
The Clearinghouse's EnrollmentVerify service is designed to fulfill verification requirements for students and companies or organizations needing proof of a student's enrollment status. To make a verification request, Seminole State students should log into MySeminoleState and use the Enrollment Verification link provided in the Student Center. All other requesters should visit the National Student Clearinghouse website.
Degree and Enrollment Verification
Adult High School and Adult Education diploma verification or enrollment verification is not available from the Clearinghouse service and must be requested through Seminole State's Enrollment Services Office. To make a request, please complete the Diploma and Enrollment Verification Request form and submit it to Enrollment Services by mail, fax, or in person at the Student Affairs Center on your campus. Seminole State Enrollment Services, 100 Weldon Blvd., Sanford, FL 32773
If you have questions regarding a National Student Clearinghouse service, please contact their Customer Service Department at 703.742.4200 or email@example.com. National Student Clearinghouse, 2300 Dulles Station Blvd., Suite 300, Herndon, VA 20171
Official transcripts are available only through the Office of the Registrar. Students can view their unofficial transcripts through MySeminoleState. Seminole State College will not give any records to a third party unless authorized by FERPA or the Registrar’s office.
Seminole State College
100 Weldon Boulevard
Sanford, Florida 32773-6199