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Seminole State College
100 Weldon Boulevard
Sanford, Florida 32773-6199
407.708.4722

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Grades and Transcripts

Grade Point Average (GPA): Final grades for each term are recorded and preserved. The following chart is used to calculate the GPA.

The following enrollment codes do not affect GPA:

1. Incomplete: An "I" may be given when the student has not completed the required coursework by the end of the term. To award this grade, the student must present valid reasons to the instructor for not having completed the course requirements. The "I" grade will become an "F" 30 days from the first day of the next semester if the coursework is not completed during this time period. Transcripts will indicate "grade lapse" when "I" grades are lapsed to the grade of "F." The student is not eligible for graduation or honors until all "I" grades have been removed from the academic record. The "I" grade may also affect eligibility for financial aid.
2. Withdrawal:Florida State Board of Education Administrative Rule, Chapter 6A-14.0301, requires state colleges to adhere to the following procedures relating to the award of a "W" when students withdraw from a course:
   1. The student may withdraw without academic penalty from any course by the midpoint of the semester or term. A withdrawal is considered an "attempt;"
   2. The student will be permitted a maximum of two withdrawals (two attempts) per course;
   3. Upon the third attempt, the student will not be permitted to withdraw and will receive an "A," "B," "C," "D" or "F" grade for that course. An appeal for a fourth attempt may be submitted based upon major extenuating circumstances.
3. Audit: Students who wish to enroll in a course but do not want to receive a grade or credit for that course may enroll for an audit. Students will not be allowed to change from audit status to credit status or from credit status to audit status after the 100 percent refund date each term. Audit courses will be included on the student's academic record with a grade of "X."
4. Non-Credit: The "NC" is assigned automatically for any zero-credit-hour course. "NC" is used for continuing education, economic development, lifelong learning and other classes for which no credit is awarded.
5. No Grade Assigned: The "NG" is assigned by the Enrollment Services Office in cases where the instructor did not submit a grade in time for normal processing of grades.
6. Satisfactory Progress and Unsatisfactory: The "SP" and "U" grades are used only for those courses that have received prior approval through the curriculum review process to award the satisfactory/unsatisfactory grades.

Grade Forgiveness Policy

The grade forgiveness policy allows a student to repeat a course in which the student has earned a "D" or "F" in an attempt to improve the grade earned in the course. Only the last grade earned in a repeated course will be computed into the student's GPA, provided the final grade is not an "NC," "X" or "W." A student is limited to two repeat attempts per college-credit course.

All courses attempted at Seminole State will appear on the student's transcript. Repeated courses will be indicated by a "Take" for initial attempt and "Retake" for the final attempt. Courses that may be repeated more than once for credit will be indicated with an "Allow."

Students should be aware that some colleges and universities may not honor Seminole State's forgiveness policy and compute the initial attempt in the GPA. Once a degree is awarded, a student may not repeat a course to improve the GPA.

Students may not repeat courses by credit-by-examination. Students receiving financial aid should consult with the Student Financial Resources Office prior to enrolling in any course for grade forgiveness.

Grade Reports and Transcripts

Grades are accessible online via MySeminoleState one week after the end of each term or semester. Grade reports are not mailed to students.

Credit and vocational career students may request an official transcript* through MySeminoleState. Transcript requests are processed by the National Student Clearinghouse. Printed transcript request forms are no longer accepted. Official transcripts for Adult High School and Adult Education students must be requested through Seminole State's Enrollment Services Office. For more information, visit www.seminolestate.edu/registrar/transcriptpolicies.htm.

*Official Transcript:To be official, the transcript must have the College seal, the Registrar's signature and be provided in a sealed envelope. If the seal is broken (envelope opened), the transcript is no longer official. Official transcripts are for colleges, universities and employers.

Withdrawals

Student Withdrawals: A student desiring to withdraw from a course after the add/drop period must initiate withdrawal procedures by completing the withdrawal form. Withdrawals are not official until the completed withdrawal form is received and processed by the Enrollment Services Office. The student is solely responsible to ensure the accuracy of the course(s) and section number(s) from which he wishes to withdraw. Students cannot withdraw by phone or online.

The final withdrawal date shall be interpreted to mean the point by which midterm assessments are completed. This will be the day that is closest to, but not to exceed, 61 percent of the total class days for that class. Withdrawal deadlines for the term are published in the official College Catalog academic calendar section.

Students should be aware that a reduction in course load may jeopardize their athletic eligibility, financial aid, veterans benefits, standards of progress or student visa status.

State Board Rule specifies that students are permitted a maximum of three attempts per course. Upon the third attempt, students must pay full cost of tuition. Students are not permitted to withdraw from the course and will receive a grade for that course.

Before the third attempt, students may withdraw without penalty from any course before the midpoint in the semester. Withdrawals after this date are granted by established institutional procedures.

Administrative Withdrawal from Courses: Faculty have the right to withdraw a student from class for "no attendance" as determined by the established college procedures. 

A student who is absent from class 10 percent of the scheduled class time is subject to be withdrawn without warning by the instructor. Attendance for an online course is at the discretion of the instructor.  The last day an instructor may withdraw a student will be the day closest to, but not to exceed, 61 percent of the total class days for that class.  After the 61 percent date, the faculty may assign a grade of "F" for lack of attendance. 

Withdrawal from the College: Students who are withdrawn from all courses must follow the same procedures as students who are withdrawing from a course. Failure to follow procedures may cause a student to fail courses unnecessarily and in some cases may prevent their receipt of a refund. Students who withdraw after the published add/drop period are not eligible for a refund.