Account Categories

 

Commonly Used Account Codes
CodeDescriptionDescription/Usage
60501 Travel – In District Employee travel within Seminole County (includes travel in College vehicle)
60502 Travel – Out of District Employee travel outside Seminole County but within Florida
60503 Travel – Out of State Employee travel outside of Florida (includes lodging, registration, transportation, etc.)
60504 Travel – International Employee travel outside of the United States (includes lodging, registration, transportation, etc.)
60506 Travel – Student Travel by eligible student to be reimbursed by College
60507 Travel – Non-Employee Travel by eligible vendor, District Board of Trustees member or College guest to be reimbursed by College
60508 Travel – Employee Recruitment Travel by eligible individuals for interview purposes (usually for key positions at the College)
60509 Travel – Moving Expenses Travel by eligible new employees for relocation purposes
60599* Webinars Registration fees for online seminars
61001 Freight/Postage Reimbursable Regular delivery service paid by departments (1098T mailing, hand-carried items to U.S. Postal Service)
61003 Postage Express Delivery Any delivery service other than regular mail (UPS, FedEx, Express Mail, etc.)
61504 Other Communication Services Pagers, phone installation and/or other miscellaneous communication costs (excludes maintenance and repair)
62001 Printing/Duplicating – Vendor Printing services performed by outside vendor
62501 Maintenance/Repairs – Building One-time repair to facilities (excludes technology-related repairs)
62502 Maintenance/Repairs – Furniture and Equipment One-time repair to furniture or equipment (excludes technology-related repairs)
62503 Maintenance/Repairs – Grounds One-time repair to grounds
62504 Service Contracts/Agreements Any contract to maintain the College's facilities or equipment (excludes technology-related contracts)
62505 Maintenance/Repairs – Other Any maintenance or repair work that does not fit into the above categories (excludes technology-related maintenance and repairs)
62506* Maintenance/Repairs – IT One-time repair related to technology
62544* Maintenance – Software Software maintenance contracts
63001 Rentals – Facilities Rental of outside facility for 12 months or less
63002 Rentals – Equipment Rental of equipment for 12 months or less
63004 Rentals – Copy Machines Rental of copy machine(s)
63005 Rentals – Other Rental of items not related to facilities or equipment
63007 Royalties Royalty payments for music, scripts, etc.
63008 Facilities Leases – Operating Lease of facilities for more than 12 months (cannot take title at end of lease period)
63009 Equipment Leases – Operating Lease of equipment for more than 12 months (cannot take title at end of lease period)
64001 Utilities - Heating Fuels Gas/Oil for College facilities
64002 Utilities - Water & Sewer Water for College facilities
64003 Utilities - Electricity Electric for College facilities
64004 Utilities - Garbage/Recycling Waste/recycling collection for College facilities
64005 Utilities - Fuel/Vehicular Fuel for College owned vehicles
64006 Utilities - Hazardous waste removal Hazardous waste disposal fee
64501 Other Contractual Services Services that are contracted and not applicable to any other account code
64502 Institutional Membership Membership fees for professional organizations (personal memberships not permitted)
64505 Advertising (Mandated by Statute) Advertising that publicizes District Board of Trustees and other public meetings (required by law)
64507 Continued Instructional Services (State Funded) Instruction provided by outside agency and funded by the state of Florida
64508 Temporary Personnel Services Temporary agency personnel and independent contractors
64509 Other Services – Non-Contracted Services that are not contracted and not applicable to any other account code
64510 Advertising (Not Required by Law) Advertising for recruitment and other purposes (not required by law)
64513 Continued Instructional Services (Not State Funded) Instruction provided by outside agency and not funded by the State of Florida
64514* Technology Services Technology services other than consultants or repairs/maintenance
64520 Pmt to Sub-recipient (Grants only) Payment to Sub-recipient (Grants only)
64612 Transportation (Grants only) Bus transportation (Grants only)
65001 Consultant Fees Services provided by non-technology consultants (use code 65010 for technology consultants)
65002 Honoraria Fees Speaker fees
65003 Legal Fees Services provided by outside attorneys, notary services, etc.
65006 Engineering Fees (Grants only) Engineering Fees (Grants only)
65007 Professional Fees – Other Professional services not listed in any other category
65008 Accreditation Fees Fees charged by an accreditation agency
65010* Technology Consultant Services provided by technology consultants
65501 Educational Materials/Supplies Classroom materials that are consumed through use (pencils, paper, etc.) as well as subscriptions to professional publications
65502 Office Materials/Supplies Office materials that are consumed through use (pencils, paper, etc.) as well as subscriptions to professional publications
65503 Diplomas and Covers Diplomas and degree covers
65504 Hazardous Materials – Instructional Products used for instruction that require special handling (science lab items, etc.)
65701 Data Software – Instructional Software for instructional use (not capitalized)
65702 Data Software – Administrative Software for administrative use (not capitalized)
66001 Maintenance Materials/Supplies Supplies used to repair or maintain facilities
66002 Custodial Materials/Supplies Supplies used to clean or maintain facilities
66003 Automotive Materials/Supplies Supplies used to maintain College-owned vehicles
66004 Grounds Materials/Supplies Supplies used to maintain College grounds
66005 Construction Materials/Supplies (Grants only) Construction Materials/Supplies (Grants only)
66006 Hazardous Materials – Non-Instructional Products not used for instruction that require special handling
66501 Athletic Supplies Items used in athletic programs
66502 Athletic Uniforms Purchase of uniforms (excludes maintenance uniforms)
66503 Food and Food Products Limited to departments with hospitality budgets
66505 Departmental Uniforms Purchase of uniforms (excludes athletic uniforms)
66508 Items for Promoting College Giveaways used to promote the College (excludes publications)
Minor Equipment Codes
(for items costing less than $1,000 that last more than a year and are not added to any other piece of equipment)
70501 Minor Equipment – Less than $1,000 Non-technology equipment such as chairs, credenzas, bookcases, microscopes, etc.
70506* Minor Technology Equipment – Less than $1,000 Technology equipment such as scanners, printers, faxes, DVD players, cameras, telephones, UPS battery backups, etc.
Asset Account Codes – Non-Depreciable
(for items costing $1,000-$4,999)
70601 Educational Furniture/Equipment (Non-technology) $1,000-$4,999 Furniture or non-technology equipment used in instructional offices, classrooms and labs
70602 Office Furniture/Equipment (Non-technology) $1,000-$4,999 Furniture or non-technology equipment used in Administration, Student Services and other non-instructional support offices
70603 Construction/Maintenance Equipment (Non-technology) $1,000-$4,999 Non-technology equipment purchased for use by the Facilities Department
70604 Vehicles – $1,000-$4,999 New or pre-owned cars, vans, trucks, mules, Cushmans or security carts purchased for non-instructional use on campus
70605 Athletic Equipment (Non-technology) $1,000-$4,999 Non-technology equipment purchased for use by the Athletics Department
70606* Technology Equipment – $1,000-$4,999 Technology equipment such as scanners, printers, servers, cameras, CPUs, laptops, overhead projectors, document cameras and telephones
70696* Grantor Computer Equipment – $1,000-$4,999 For grants only. Technology equipment purchased for other agencies.
Asset Account Codes – Depreciable
(for items costing $5,000 or more)
71011* Technology Equipment >= $5,000 Technology equipment such as scanners, printers, cameras, telephone systems, servers, network equipment and UPS battery backups
71021 Vehicles >= $5,000 New or pre-owned cars, vans, trucks, mules, Cushmans or security carts purchased for non-instructional use on campus
71022 Office Equipment (Non-Technology) >= $5,000 Non-technology equipment used in Administration, Student Services, CTS and other non-instructional support offices
71023 Educational Equipment (Non-Technology) >= $5,000 Non-technology equipment used in instructional offices, classrooms and labs
71024 Athletic Equipment (Non-technology) >= $5,000 Non-technology equipment purchased for use by the Athletics Department
71025 Maintenance Equipment (Non-technology) >= $5,000 Non-technolgoy equipment purchased for use by the Facilities Department
71031 Office Furniture >= $5,000 Furniture used in Administration, Student Services and other non-instructional support offices
71032 Educational Furniture >= $5,000 Furniture used in instructional offices, classrooms and labs
* Technology expenditures include the purchase, lease and support of instructional and administrative IT resources and services recorded in all funds. IT resources encompass all forms of technology used to create, process, store, transmit, exchange and use information in various forms of voice, video and data.

 

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