Financial Services Directory

Financial Services

• Accounting Services
• Auxiliary Services
• Payroll Services
• Property Management
• Student Accounting Services

• Annual Property Inventory
• Current and Restricted Fund Accounting Services
• Payroll Services
• State and Federal Reporting
• Tax Reporting

Monitors and maintains the PeopleSoft Finance System modules including:

• Business process analysis
• Data integrity
• Reports, continuous improvement, upgrades
• Testing & CMFs
• Maintain Financial Services Web Pages
• Security Audits
• Training
• Workflow Administrator

Accounting Services

Leads and oversees general accounting functions including:

• Accounts Payable
• Accounts Receivable (non-student)
• Course fee changes
• Professional Study and Dependent Tuitions Reimbursements
• Purchasing Cards
• State Reporting
• Travel
• Unrestricted Agency and Scholarship Funds

Support for the Accounting Services Team

• Audits Checks
• Document scanning
• Mail distribution

PCard and Accounts Receivable

purchasingcard@seminolestate.edu
accountsreceivable@seminolestate.edu

• Accounts Receivable (non-student)
• Course and Class fee entry
• General Ledger Account Reconciliations
• Purchasing Card Transactions
• Sales Tax Reconciliation

Cash Management

• Bank Reconciliations
• General Ledger Account Reconciliations
• Stop Payments
• Unclaimed Property (Checks)
• Wire Transfer Notifications

Accounts Payable

accountspayable@seminolestate.edu

Leads and oversees Accounts Payable

• 1099 Reporting
• Employee Reimbursements
• Supplier Payments 
  • Barnes & Noble
  • Cintas
  • Construction Pay Applications
  • Dell
  • Enterprise

• Supplier Payments (A-L)

• Supplier Payments (M-Z)
• Utilities & Advertising

Travel Accounting

travel@seminolestate.edu

• Travel payments and reimbursements
• Timekeeping

Asset Management

property@seminolestate.edu

• Asset management
• Equipment leases
• Inventory and property control

Auxiliary Services

Leads and oversees Auxiliary Services for the College including:

• Auxiliary Funds
• Bookstore
• Facility Use
• Food Services
• ID Card balances
• Lease Administration
• Printing Services

Accounting functions for Auxiliary Services including:

• Copier Chargebacks
• Facility Use support (personnel)
• Food service support (catering)
• ID Card account reconciliations
• Time Keeping
• Vending support

Facility use services including:

• Auxiliary support and vendor contacts
• Coordinates facility use services
• Facility Use Agreements
• Time Keeping

Budget - Operating Funds

Coordinates and analyzes general operating fund budget functions:

• Assists with coordination and development of annual budget
• Budget compliance
• Maintains staffing table
• Prepares budgetary reports
• Provides budget training and support

Restricted and Plant Funds

Leads and oversees accounting services for restricted funds and property management including:

• Asset and property management
• Federal, State, and Local grants
• Pell Grant and Direct Loans
• Equipment leases
• Plant funds

• Federal Grants (funded by USDOE and Pass-through FL DOE)
• Pell Grants and Direct Loan accounting support  
• Student Activity and Service Fee budget and accounting 

• Federal Grants (not funded by USDOE)
• Foundation Grants
• Local Grants
• State Grants

Payroll Services

payroll@seminolestate.edu

Cindy O’Brien
Associate Director, Payroll Services
407.708.2099

• Leads and  oversees all Payroll Services functions.
• Payroll Tax Reporting
• Time and Labor security requests

Flip Bottomley
Senior HRMS Business Analyst
407.708.2539

• PeopleSoft Systems – Payroll / Time and  Labor
• Ad hoc queries and reporting
• Business process analysis
• System configuration
• System testing

Yudeska Valentin
Coordinator, Payroll Services
407.708.2513

• Florida Retirement Reporting
• Full-Time Payroll Processing 
• Overload Pay Processing
• Payroll Tax Deposits

Vacant
Payroll Specialist
407.708.2739

• Adjunct Pay Processing
• Part-Time Payroll Processing
• Garnishment and IRS Levies
• Time and Labor Training

Alexandra Pineda
Payroll/Time & Labor Assistant
407.708.2451

• Direct Deposit Forms
• W-2 Reprint Requests
• W-4 Forms

Printing and Copy Services

Leads and oversees printing services functions

Daily printing service duties 

Purchasing

purchase@seminolestate.edu

Leads and oversees procurement and logistical services including:

• Bids and Solicitations
• Contract activity
• Mail and receiving services
• Requisition and purchase orders
• Supplier onboarding

• Requisitions and purchase order support and coordination
• Prepare competitive solicitations
• Supplier applications
• Supplier pricing and ordering support
• Publix and Sams card

• Provide clerical support services:
• Purchase orders and requisitions
• File maintenance
• Publix and Sams card

Receiving/Mail Services

• Central receiving and distribution at Altamonte Springs
• Outgoing and incoming campus mail services
• Physical and tangible property inventory maintenance

• Central receiving and distribution at Oviedo
• Outgoing and incoming campus mail services
• Physical and tangible property inventory maintenance

• Central receiving and distribution
• Outgoing and incoming mail services

• Outgoing and incoming mail services

State Auditors

Student Accounting

• Student refund processing
• Student account inquiries
• Administrative support
• PeopleSoft Student Financials testing

• Student billing & collections
• Student account inquiries
• Administrative support
• PeopleSoft Student Financials testing

• Student account transactions
• Student e-mails
• Student calls
• Timekeeper
• Corporate billing
• PeopleSoft Student Financials testing

• Payment processing
• Waivers and exemptions
• Florida Prepaid
• Student calls
• Clerical support
• PeopleSoft Student Financials testing

• Payment processing
• Waivers and exemptions
• Florida Prepaid
• Student calls
• Clerical support

• Payment processing
• Waivers and exemptions
• Florida Prepaid
• Student calls
• Clerical support

• Payment processing
• Waivers and exemptions
• Florida Prepaid
• Student calls
• Clerical support

• Payment processing
• Waivers and exemptions
• Florida Prepaid
• Student calls
• Clerical support

• Payment processing
• Waivers and exemptions
• Florida Prepaid
• Student calls
• Clerical support